Contributions application

From Help

Getting started - How to use the Contributions tool on the Portal

! Only users logged on the Portal can reserve/upload contributions!

(To request an ETSI on-line account)


  • Once logged on, select the relevant group, e.g. for Technical Committee “DECT”:
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  • Select the tab “Contributions”


Identify the contribution type

Under the New contribution drop-down list there are several types of contributions available

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The information for the types New Draft and New WI Proposal / Description are explained separately in this Helpfile. Select here below:


Create a contribution type: Other Contribution
Create a contribution type: New WI Proposal / Description
Create a contribution type: New Draft
Revision of existing contributions

Create contribution type: Other Contribution

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This type of contribution (Other Contribution) is typically used for PowerPoint presentations, supporting material and analysis.

  • Click on Other Contribution in the dropdown menu

NOTE: The information for the type Other Contribution in this Helpfile is also valid for the contribution types Change Request, Liaison Statement IN, Liaison Statement OUT, Meeting Agenda and Meeting Report.


General tab

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Under the General tab the mandatory fields are marked with a red star *.

  • Title *: The title given will be used as the name of the uploaded file
  • Type *: Other Contribution is pre-selected
  • from Source *: By default the logged-in user
    • To modify the Source:
    • Click on Change(a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)
  • Abstract: Complementary document information can be added in this field.


4 different types of Source are available:

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Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).


  • Use the Filter, the Add button and the Done button to select the appropriate criteria
  • Enter or modify the information as appropriate


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  • Main Contact *: The logged-in user
  • Additional contact info: If applicable
  • Input for Committee *: The TB, ISG or WG is automatically set, but can be changed
  • Contribution for *:Decision
    Discussion or Information
    Select the appropriate one
    Meeting – Allocation •Click on the Change button to assign the contribution to a future meeting
    (To remove a wrongly assigned meeting allocation, click on the red cross   .)
    •Follow the instructions in the blue text in the pop-up window and click on Done.
    The system will return to the contribution creation screen (next page in this Helpfile).
    Contributions assigned to a meeting are then listed in the Meeting's Document list.
    Related WIs or Deliverables •Click on the Change button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group. •Select the relevant work item(s) in the displayed list and click on Add. The selected Work Item(s) appears in “List of related WIs” . (To remove a Work Item selected in error, click on the red cross     ) Click on Done and the system returns to the contribution creation screen.

Related contributions tab

Related Contributions can be linked together (via the

This would be used for transparency when there are existing contributions on the same topic.

To complete the Related Contributions tab:

  • Find the contribution in the list or using the Filter button
  • Click on Add
  • Click on Save changes

A pop-up message will confirm the contribution number and its status RESERVED.

NOTES:

A contribution in status Reserved can be edited without generating a new file.

Related contributions can be removed by clicking on the red cross     .

Create a cover page for type: Other Contribution

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

To generate a cover page:

  • Click on Get cover page
  • Update the cover page in MS Word and Save
  • Zip the cover page and the contribution

Make available a contribution type: Other Contribution

  • Click on Upload/Make Available
  • Select the zip file
  • Click on Make Available

The contribution with a full filename will then be available on the ETSI portal.

•Subscribe to Contribution upload Notification to receive an e-mail that a new contribution has been uploaded

Create a Contribution type: New Work Item (NWI) Proposal

It is mandatory for New Work Item proposals to be created under the type NWI Proposal / Description in order to generate an entry in the ETSI Work Programme.

•Click on New WI Proposal / Description in the dropdown menu

For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.

To see how to complete these tabs, see the next

pages in this Helpfile.

General tab

WI Details tab - Introduction

WI Details tab - Creation of a New Deliverable

WI Details tab - Revision of an existing Deliverable

Check a Work Item (WI) Proposal / Description

Create a cover page for a New WI Proposal / Description

Preliminary Work Item number (PWI)

Make available a New WI Proposal / Description

Related Contribution tab

History tab

Revise a contribution - Introduction

Revise a contribution type: Other

Revise a contribution type: NWI Proposal / Description

Change the status "Available" of a contribution - Introduction

Change the status of contribution type: Other, Meeting Agenda, Meeting Report, Liaison Statements

Change the status of contribution type: NWI Proposal / Description

Draft (of ETSI Standards) - Introduction

When creating the first version of a Draft

  • Download the deliverable templates from editHelp webpages
  • These are in MS Word and contain essential titles and text blocks.
  • Select the appropriate deliverable type (see ETSI Directives Technical Working Procedures (TWP) Annex A.3).

Find the templates for ETSI deliverables

There are 2 skeletons for each type of deliverable:

- one with explanatory text to guide rapporteurs

- one without the explanatory text.

NOTE:

If the intention is to revise an existing deliverable, download the latest published version in MS Word from the ETSI Work Programme on the portal.

Create a contribution type: New Draft

There are 2 ways to upload a new version of a

Draft deliverable:

- via the Contributions tab

- via the Drafts tab (see 5.7)

Contributions:

  • Select the Contributions tab
  • Click on New Draft in the dropdown menu

The Contribution Creation screen

opens in a new window on the General tab.

Add link to scenario 2/5.7 via the Latest Drafts tab?

New Draft - General tab

  • Complete the General tab

Title *: The system will use the title given in this field as the name of the uploaded file

Type *: New Draft is pre-selected

from Source *: By default the logged-in user

  • To modify the Source:
  • Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)

NOTE: mandatory fields are marked *.

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE:

There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

  • Use the Filter, the Add button and the Done button to select the appropriate criteria.

Main Contact *: By default logged user

Input for committee *: Automatically set, but can be changed to another TB / WG / ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Additional contact info: If applicable

Meeting – Allocation

  • Click on the Change to assign the contribution to a future meeting.
  • Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross.

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

Next click on the Draft tab

WI Committee: Automatically set,

but can be changed to another TB / WG / ISG

WI Reference:

  • Choose an existing Draft version or upload a

new one using the drop down menu

Version:

  • Upload a new one or choose an existing draft version
  • Click on Save changes

The system will confirm that the Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

•Click on Upload/Make available

There are 2 ways to proceed:

•Either by requesting an automatically generated cover page

•Or by selecting one in MS Word already saved on the pc.

•The system will zip the cover page and Draft together

•Click on Make available

Upload a New Draft

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Additional contact info: If applicable

General tab

•Complete the General tab

Title *: The system will use the title given in this

field as the name of the uploaded file

Type *: New Draft is pre-selected from Source *: By default the logged-in user

•To modify from Source:

•Click on Change, a pop-up Manage Source opens

NOTE: Mandatory fields are marked with *.

  • 4 different types of Source are available:

Organization(s): Only active ETSI members/participants will be displayed

•ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

  • Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other
  • Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Additional contact info: If applicable

Meeting – Allocation

  • Click on the Change to assign the contribution to a future meeting.
  • Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

  • Next click on the Draft tab

For information only since the Draft is already on the server the fields are pre-filled

  • Click on Save changes

The system displays a confirmation message Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

  • Click on Upload/Make available

There are 2 ways to proceed:

  • Either by requesting an automatically generated cover page
  • Or by selecting one in MS Word already saved on the pc.
  • The system will zip the cover page and Draft together
  • Click on Make available

See terms and abbreviations

EDRs  ETSI Drafting Rules

EG  ETSI Guide

EN  European Standard

ENAP  EN Approval Procedure

EP  ETSI Project

EPP  ETSI Partnership Project

ES  ETSI Standard

EWP  ETSI Work Programme

GR  Group Report

GS  Group Specification

HS  Harmonised Standard

IPR  Intellectual Property Right

ISG  Industry Specification Group

MAP  Membership Approval Procedure

NSO  National Standards Organization

NWI  New Work Item

OCG  Operational Co-ordination Group

PAS  Publicly Available Specification

RoP  ETSI Rules of Procedure

SR  Special Report

STF  Special Task Force

TB  Technical Body

TC  Technical Committee

ToR  Terms of Reference

TR  Technical Report

TS  Technical Specification

TWPs  Technical Working Procedures

WG  Working Group

WI  Work Item