Contributions application

Getting started - How to use the Contributions tool on the Portal

! Only users logged on the Portal can reserve/upload contributions!

• Open the ETSI portal https://portal.etsi.org and Log on with your EOL account
  

(To request an ETSI on-line account)

• Once logged on, select the relevant group, e.g. for Technical Committee “DECT”:
  

• Select the tab “Contributions”

Identify the contribution type

Under the New contribution drop-down list there are several types of contributions available

The information for the types New Draft and New WI Proposal / Description are explained separately in this Helpfile. Select here below:

⇒Create a contribution type: Other Contribution

⇒Create a contribution type: New WI Proposal / Description

⇒Create a contribution type: New Draft

⇒Revision of existing contributions

Create contribution type: Other Contribution

This type of contribution (Other Contribution) is typically used for PowerPoint presentations, supporting material and analysis.

• Click on Other Contribution in the dropdown menu

NOTE: The information for the type Other Contribution in this Helpfile is also valid for the contribution types Change Request, Liaison Statement IN, Liaison Statement OUT, Meeting Agenda and Meeting Report.

Other Contribution - General tab

Under the General tab the mandatory fields are marked with a red star *.

• Title *: The title given will be used as the name of the uploaded file
• Type *: Other Contribution is pre-selected
• from Source *: By default the logged-in user
  • To modify the Source:
  • Click on Change(a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)
• Abstract: Complementary document information can be added in this field.

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

• Use the Filter, the Add button and the Done button to select the appropriate criteria
• Enter or modify the information as appropriate

• Main Contact *: The logged-in user
• Additional contact info: If applicable
• Input for Committee *: The TB, ISG or WG is automatically set, but can be changed
• Contribution for *:

  Decision

  Discussion or

  Information

Draft (of ETSI Standards) - Introduction

When creating the first version of a Draft

•Download the deliverable templates from editHelp webpages

•These are in MS Word and contain essential titles and text blocks.

•Select the appropriate deliverable type (see ETSI Directives Technical Working Procedures (TWP) Annex A.3).

Find the templates for ETSI deliverables

There are 2 skeletons for each type of deliverable:

- one with explanatory text to guide rapporteurs

- one without the explanatory text.

NOTE:

If the intention is to revise an existing deliverable, download the latest published version in MS Word from the ETSI Work Programme on the portal.

Create a contribution type: New Draft

There are 2 ways to upload a new version of a

Draft deliverable:

- via the Contributions tab

- via the Drafts tab (see 5.7)

Contributions:

•Select the Contributions tab

•Click on New Draft in the dropdown menu

The Contribution Creation screen

opens in a new window on the General tab.

Add link to scenario 2/5.7 via the Latest Drafts tab?

New Draft - General tab

•Complete the General tab

Title *: The system will use the title given in this field as the name of the uploaded file

Type *: New Draft is pre-selected

from Source *: By default the logged-in user

•To modify the Source:

•Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)

NOTE: mandatory fields are marked *.

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE:

There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

•Use the Filter, the Add button and the Done button to select the appropriate criteria.

Main Contact *: By default logged user

Input for committee *: Automatically set, but can be changed to another TB / WG / ISG

Contribution for *: Decision, Discussion or Information

•Select the appropriate one

Additional contact info: If applicable

Meeting – Allocation

•Click on the Change to assign the contribution to a future meeting.

•Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross.

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

Next click on the Draft tab

WI Committee: Automatically set,

but can be changed to another TB / WG / ISG

WI Reference:

•Choose an existing Draft version or upload a

new one using the drop down menu

Version:

•Upload a new one or choose an existing draft version

•Click on Save changes

The system will confirm that the Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

•Click on Upload/Make available

There are 2 ways to proceed:

•Either by requesting an automatically generated cover page

•Or by selecting one in MS Word already saved on the pc.

•The system will zip the cover page and Draft together

•Click on Make available

Upload a New Draft

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or

Information

•Select the appropriate one

Additional contact info: If applicable

General tab

Meeting – Allocation

•Click on the Change to assign the contribution to a future meeting.

•Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

• Next click on the Draft tab

For information only since the Draft is already on the server the fields are pre-filled

• Click on Save changes

The system displays a confirmation message Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

• Click on Upload/Make available

There are 2 ways to proceed:

• Either by requesting an automatically generated cover page

• Or by selecting one in MS Word already saved on the pc.

• The system will zip the cover page and Draft together

• Click on Make available

See terms and abbreviations

EDRs  ETSI Drafting Rules EG  ETSI Guide EN  European Standard ENAP  EN Approval Procedure EP  ETSI Project EPP  ETSI Partnership Project ES  ETSI Standard EWP  ETSI Work Programme GR  Group Report GS  Group Specification HS  Harmonised Standard IPR  Intellectual Property Right ISG  Industry Specification Group MAP  Membership Approval Procedure

NSO  National Standards Organization NWI  New Work Item OCG  Operational Co-ordination Group PAS  Publicly Available Specification RoP  ETSI Rules of Procedure SR  Special Report STF  Special Task Force TB  Technical Body TC  Technical Committee ToR  Terms of Reference TR  Technical Report TS  Technical Specification TWPs  Technical Working Procedures WG  Working Group WI  Work Item

⇒Back to: Identify the contribution type