A draft in this context is a version of a future publication currently being developed by the Technical Body (or ISG), it relates to the agreed scope of an active work item.
Latest Draft Screen Content
The screen shows the list of active work items and their associated drafts.
The first row displays the count of active and non published work items found for the selected Group (e.g. "9 active, non published WIs found, displaying 1 to 9").
Then for each Work Item:
- The following icons:
- The Work Item reference number (e.g. "DTR/MTS-00114-1") followed by the ETSI publication number (when already assigned).
- The list of available drafts (if any), with for each version:
- The icon: to contribute it to its TB/Working Group for discussion, or decision.
- The icon: to delete a draft. This cross only appears next to drafts which have never been contributed, i.e. never embedded in a contribution. Such non-contributed drafts may be deleted by ETSI staff.
- The draft version, with a hyperlink to the draft file. To see previous versions, click on the
- Its associated status.
- The second line displays the Work Item working title
When a draft has been uploaded for a work item, a download link is displayed under the version number. Login might be required to access the file.
Uploading a new draft
- The file to upload as latest draft
- The version of the new draft (Vx.y.z) as it will appear on the portal
- The new maturity status of the uploaded draft (early, stable, final).
- Comments (optional)
Note also that the pop-up allows you to perform other tasks like:
- Changing the maturity status of the last uploaded draft (eg: from stable to final)
- Managing (changing) target dates for the Work Item milestones (depending on your role and access rights).
Upon successful upload, the confirmation window will display the path and filename of the uploaded draft and prompt the user to CONTRIBUTE the draft on-the-fly, i.e. to encapsulate the draft in a contribution and to make it available to the (Working-)Group as a meeting contribution.
After upload, the Work Item schedule in the workprogramme database gets updated : the "achieved date" for the selected maturity milestone is filled with the draft upload date and version. Any subsequent new version upload for the same maturity milestone will generate the insertions of a new line in the Work Item schedule with relevant achieved date and version.
Contributing a draft
In order to be discussed (or approved) at a meeting, a draft should be "contributed" to that meeting, i.e. embedded in a contribution for that meeting.
There are several ways to contribute an uploaded draft (full details here).
- immediately after upload by following the instruction on the upload confirmation window.
- at a later stage by clicking on the icon next to a draft version.
Changing the status of an available draft
When changing the status of an existing draft version, it is necessary to provide the following information:
- targeted maturity milestone of the updated draft version
- Comments (optional)
In the Work Programme schedule database, the corresponding achieved date for the targeted milestone is then updated with the current date.
If the targeted maturity milestone has already been marked as achieved, then a new schedule line is inserted with relevant achieved date and version.
Managing target dates for Work Item milestones
Only rapporteurs and Officials have the rights to modify the target dates of their Work Items. Rapporteurs can update target dates for maturity milestones, i.e. the “early draft”, “Stable Draft”, and “Final draft” target dates. Additionally, officials (Chair and Vice-Chairs) have the right to update the decision milestones: "WG approval", and "TB approval".
Then, from the the Manage drafts pop-up, click on the Manage target dates button
A second pop-up window will open:
The system will then let the user enter and save new target dates dates for the milestones.
Managing drafts upload path and folders
Upon upload, drafts are stored on DocBox, in a dedicated sub-folder of the Technical Body root path.
This folder is usually named "Drafts" or "70-Drafts".
The portal allows ETSI support staff (and Rapporteurs ?) to tune the way drafts are stored within that folder.
For each Work Item, it is possible to :
- Create an optional sub-path which can be used to define a structure under the "Drafts" folder and to group WIs in sub-folders ( e.g. by release, by topic, by feature ...).
Default value is empty
- Create an optional WI folder where successive draft versions will be uploaded.
Default value = Raw WI number
It is also possible to choose a flat structure: by configuring no sub-path and no WI-folder, all drafts and draft versions will be uploaded directly in the "Drafts" folder without any sub-structure.