Meeting Calendar 2018

General description

The Meeting Calendar service allows you to view the meetings of your chosen ETSI Body and/or its Sub-Groups, according to the selection you have previously made (see Body Selector).

Moreover, this service allows you to register / un-register for some of the meetings, contribute to a given meeting and search for The following information is displayed for each meeting in the list:

Start/End date
Link to add an iCalendar reminder
Meeting title / reference, clickable to access more details
Information icons for the meeting:

New meeting.
Meeting cancelled.
Meeting modified.

Link to list of contributions assigned to this meeting.
Number of contributions assigned to the meeting.
Link to contribute to this meeting (visible when the contribution period is open).
Link to register to this meeting, with information on the meeting type into brackets. The meeting may be “F2F” face-to-face, “Online” or both.
or : Link to the list of registered participants with number of registered participants in brackets.
City and country code where the meeting is taking place.

All meetings are ordered by date. The meeting calendar shows all the meetings taking place for the next two years for:

The whole of ETSI when displaying the Portal home page.
Your chosen Body after having selected an ETSI Body.

It includes meetings hosted at both the ETSI Secretariat and elsewhere.

The following action can be performed from the top banner of the meeting calendar portlet:

Link to create a new meeting.
Link to search/browse meetings using the advanced query.

These links will re-direct you to the meeting calendar standalone application. Please go to Meeting Calendar and Management HelpFiles to have more information.

Search/Filter in the Meeting Calendar on the ETSI portal home page

On the ETSI home portal, the Meeting Calendar show all meetings of all TBs taking place over a given period. Meetings are sorted by ascending date order.

Searching within a date range

By default, meetings are displayed for a period of one month. It shows on-going meetings within the next month.

You can also choose a “6 months” or “1 year” period.

With the “More options” button , you can change this period to a precise date range, using From and To fields.

Note that this search takes into account the other filtering fields.

Searching with a meeting reference or identifier

When the “More options” pane is expanded, you can search for a meeting using its Meeting Reference or its Meeting Identifier

These Meeting Reference or its Meeting Identifier correspond to the values that you can find in the Meeting Information window.

An exact match is needed, so the search will show a maximum of one meeting.

Note that this search ignores the date range fields, but takes into account the filtering fields.

Searching for meetings ended within the last month

You can search for meeting that have ended within the last month by clicking the “Ended” choice.

Note that this search takes into account the other filtering fields.

Filtering with the working group

You can filter meetings linked to a working group.

First you select the period for which you want to make a search.

Then you select the working group in the “Working groups” drop-down list.

Filtering with the location

You can filter meetings taking place in a given location.

First you select the period for which you want to make a search.

Then you select the location in the “Location” drop-down list.

Filtering with a kind of meeting

When the “More options” pane is expanded, you can filter meetings matching a kind of meeting. Three filter values are available:

All kinds of meetings are displayed (default search)
Face to face meetings are displayed
Online meetings are displayed First you select the period for which you want to make a search. Then you select the “Kind of meeting” option. Resetting the filters When you combine the filters, the filters will be evaluated in the order you set the filters, and you may be confused with the resulting list of meetings.

You can click the “Reset filters” button that will reset all fields to their default value.

Resetting the filters

When you combine the filters, the filters will be evaluated in the order you set the filters, and you may be confused with the resulting list of meetings.

You can click the “Reset filters” button that will reset all fields to their default value.

Search/Navigation in the Meeting Calendar on the TB page

On the ETSI home portal, the Meeting Calendar show by default meetings for a period of two years.

Meetings are grouped by Working Groups or Task Groups (if any) in an alphabetical order, and then listed by meeting date.

Note: To view only meeting groups of a given Task Group /Working Group, select the TG/WG in the top banner of the ETSI portal.

Browsing with a Date

By default, meetings are displayed for a period of two years. It is also possible to enter a Start date in the following format YYYY-MM-DD or click on the to select the starting date and ending date of your query.

Click OK to validate the dates and refresh the portlet. The meeting calendar will display meetings starting on or after this date.

All meetings are listed in alphabetical order by TB and by dates.

Registration

The registration column contains:

In logged-in mode: an indication whether you are registered to this meeting or not (i.e. Registered = you are registered, Not Registered = you are not registered).
- : You are registered to the meeting, this meeting is now over.
- or or : You are registered to the meeting either for online or face-to-face participation. This meeting is current or in the future.
- : You are not registered to this meeting. Registration for this meeting is not possible (the meeting is over, or registration is not open yet).
- : Registration for this meeting is open.

You can register by clicking on “Not Registered” or cancel your registration by clicking on “Registered” and follow the instructions on the next screen.

To refresh the portlet, click on the refresh icon .