Latest Drafts

This portlet displays the list of Active Work Items for a TB/Working Group, and their available drafts as uploaded by the rapporteurs.

A draft in this context is a specific document which is related to an individual active and non published work item. All other versions of a latest draft (PE, OAP, Vote, etc.) are available from the Publication service.

Description of the Screen Content

The screen shows the list of active work items and their associated drafts.

The first row shows the count of active, non published work items found for the selected Group (e.g. "43 active, non published WIs found, displaying 1 to 30").

Then for each Work Item:

• The following icons:
  • The icon: links to the details of the Work Item record in the work programme.
  • The icon to update and manage the drafts: upload of a new draft, update the status of the latest draft, change target dates, etc... access to these functionalities depend on user's access rights.
  • The icon: to allow ETSI support staff to manage drafts path.
• The Work Item reference number (e.g. "DTR/MTS-00114-1") followed by the ETSI publication number (when already assigned).
• The working title in a second line.

• The list of the available drafts, with for each version:
  • The icon: to contribute it to its TB/Working Group for discussion, or decision.
  • The version of the draft, with a hyperlink to the file. Be default, the latest drafts uploaded will show. To see previous versions, click on the
  • Its associated status.

Note: The will appear next the drafts that have not been contributed. There is the option to delete these non-contributed drafts. This feature is available only to TB support staff.

Download drafts

When a draft has been uploaded for a work item, its displayed version provides a link to download it. Login might be necessary before accessing the physical file.

Manage drafts

Upload of a new draft

Creation of a new draft version

After clicking on icon, it is possible to upload a new version of a draft. The next version is available by default. When uploading a draft, it is necessary to provide the following information:

• Major, Technical and Editorial versions
• File to upload
• Maturity milestone of the created draft version
• Comments (optional)

Update of WPM

The first time a draft is uploaded for a certain maturity milestone, the corresponding achieved date for that milestone is updated with today's date in the ETSI Work Programme schedule for the corresponding Work Item. The version is updated as well for that line in the schedule. Any subsequent upload of a draft version for the same maturity milestone generates an insertions of a new line in the schedule with relevant achieved date and version

Note: The upload facility is disabled for the work items that are under TB Approval or TB resolution, they are "Frozen". The icon appears only for logged users who have upload rights.

Manage drafts

Change the status of a draft version

Update the status

After clicking on [U] icon, it is possible to update the maturity milestone corresponding the latest version of a draft.

When changing the status of an existing draft version, it is necessary to provide the following information:

• Maturity milestone of the updated draft version
• Comments (optional)

Update of WPM

When updating a draft version to a certain maturity milestone, the corresponding achieved date for that milestone is updated with today's date in the ETSI Work Programme schedule for the corresponding Work Item, if there was not yet any achieved date for this maturity milestone.

If the corresponding milestone is already marked as achieved in the schedule, then a new line is inserted in the schedule with relevant achieved date and version.

Note: The upload facility is disabled for the work items that are under TB Approval or TB resolution, they are "Frozen". The [U] icon appears only for logged users who have upload rights.

Management of target dates

Rapporteurs have the possibility to manage the target dates of the Maturity Milestones (Early draft, Stable draft, Final draft for approval)for their drafts. To do so click on the button Manage target dates from the Manage drafts window:

The following pop-up window will open:

the system will then allow the user to enter the expected achieved dates for the maturity milestones.

Please note that Rapporteurs have the necessary access rights to update the maturity milestones only whereas the TB/WG/TG officials are entitled in addition to update the Approval Milestones (e.g WG approval/TB approval)

Manage path information

See description under section Contribute a draft in the helpfiles of the contribution application.