FAQs
How do I attach a contribution to a meeting?
You can contribute from the meeting details page, by clicking on the contribute link. By using this way, your contribution is automatically attached to the selected meeting. You can also create your contribution from the "Contribution application" and attach it to a meeting (optional), for further information on this second way of attaching a contribution to a meeting, please follow the instructions at the following location: Meetings Tab
How do I retrieve the list of contributions attached to a given meeting?
You have two ways of retrieving and synchronising the list of contributions attached to a meeting.
The first way is to go on ftp://portal.etsi.org/docbox, select the Technical body, then open the folder 05-CONTRIBUTIONS, select the year when your meeting is planned for.
At the top of this contributions repertory, you will find a temporary meeting folder called "TMP_MTG_YearOfMeeting_MonthOfMeeting_DayOfMeeting_MtgID". This temporary folder is automatically created by the system when a first contribution is attached to this meeting. You can use this folder which your usual synchronisation tool. Note: This folder contains clones of contributions and will disapear after the end of the meeting.
The second way of retrieving the list of contribution attached to a meeting is explained at the following location: Simple search for contributions attached to a meeting
How do I contribute a Work Item proposal?
Please see below how to proceed in few steps:
- Click on contribute
- Choose the type WI proposal
- Fill in general information of the contribution under tab General"
- Fill in Work Item information under the WI details tab
- Click on the "Save" button to reserve your contribution
- Click on the "Upload/Make available" button and on the upload button.
=> Your Work Item proposal is contributed
More details information are available at this location:Contribute a Work Item Proposal
What is a Proposed Work Item (PWI)?
A PWI is entered in the ETSI Work programme as soon as you create a Work Item Proposal contribution and make it available. This PWI, which is in status "under construction" is not yet visible from the portal. It will be visible on the portal when accepted by the TB.
To create a PWI, it is not necessary to fill in all Work Items attributes in the contribution database. Indeed, only the WI committee, the title and the scope of the Work ITem are mandatory to propose it to a given community (WG/TG/TB). Nevertheless, you need to inform all Work item's attributes in the system to be able to accept your Work Item proposal.
When you create a Work Item proposal at WG/TG level, you first need to get your contribution approved by the WG/TG and then you need to propose a new contribution, of type Work Item proposal, attached to the parent TB. Under the tab "WI details" you are asked to tick the "update and progress existing Work Item" and select the PWI reference in the PWI drop down list. The system then retrieves all information of your initial work item proposal. You then just have to save your contribution and make it available automatically. After the approval of the Technical Body, the new Work item appears in the WI monitoring portlet on the TB portal home page and an entry in the Latest draft portlet is created.
Note: To check whether your WI proposal is ready for approval you can click on the button "Check Work Item Proposal" under the WI details tab. By Clicking on this button, the system will display a message informaing you whether the Work Item is ready for approval or not. If not ready, the system lists the missing fields.
For more information on the PWI and Work Item click on this link:Create a Proposed Work Item (PWI)
What is Latest Draft and why do I have to upload my drafts on this application to be able to contribute it?
The Latest Draft application is a system that offers the possibility to Rapporteurs to upload every draft version for a given Work Item reference and to manage the Target dates for the maturity milestones (Early Draft, Stable Draft, Final Draft for approval). This process allow the Members of the TB/WG/TG to trace all available versions for a Work Item.
Note: The latest draft application gives the option to the rapporteur to contribute its draft from the TB portal home page by clicking on the "C" Button
Important: A draft HAS to be uploaded on the Latest draft server in order to be able to contribute it! But not all version of a draft has to be contributed.