FAQs: Difference between revisions
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From this Contributions directory, there will be a temporary meeting folder '''TMP_MTG_YearOfMeeting_MonthOfMeeting_DayOfMeeting_MtgID''' which is automatically created when the first contribution is attached to this meeting. This folder can be your synchronisation tool. | From this Contributions directory, there will be a temporary meeting folder '''TMP_MTG_YearOfMeeting_MonthOfMeeting_DayOfMeeting_MtgID''' which is automatically created when the first contribution is attached to this meeting. This folder can be your synchronisation tool. | ||
Note: This folder contains clones of contributions and will | Note: This folder contains clones of contributions and will disappear after the end of the meeting. | ||
Or the second way of retrieving the list of contribution attached to a meeting is explained at the following location: [[Contribution_Search#CONTRIBUTION_SEARCH|Simple search for contributions attached to a meeting]] | Or the second way of retrieving the list of contribution attached to a meeting is explained at the following location: [[Contribution_Search#CONTRIBUTION_SEARCH|Simple search for contributions attached to a meeting]] | ||
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The criteria to select are: | The criteria to select are: | ||
- Technical Body = TB/WG/ISG | - Technical Body = TB/WG/ISG | ||
- Meeting = Define this criteria by ticking the operator '''is empty''' | - Meeting = Define this criteria by ticking the operator '''is empty''' | ||
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Click on '''Save''' to reserve the Contribution | Click on '''Save''' to reserve the Contribution | ||
Note: The Contribution can be prepared in stages,although all fields must be completed and the text '''WI Proposal is complete (Ready for approval)''' shown on the top right of the WI Details tab in order to change it from '''Status Reserved''' to '''Status Available'''. | |||
Click on '''Upload/Make available''' and on the upload button. | Click on '''Upload/Make available''' and on the upload button. | ||
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==='''What is a Proposed Work Item (PWI)?'''=== | ==='''What is a Proposed Work Item (PWI)?'''=== | ||
A PWI is the number | A PWI is the identification number registered in the ETSI Work Programme which is valid until the Work Item Proposal is approved at TB/ISG level. | ||
The PWI number, in status '''under construction''' will only be visible on the portal once New Work Item Proposal has been approved. | |||
When you create a Work Item proposal at WG/TG level, you first need to get your contribution accepted by the WG/TG and then you need to progress this proposal to the parent TB for approval. Go back in your accepted contribution and click on "Submit to TB for approval" and assign to the TB meeting. | When you create a Work Item proposal at WG/TG level, you first need to get your contribution accepted by the WG/TG and then you need to progress this proposal to the parent TB for approval. Go back in your accepted contribution and click on "Submit to TB for approval" and assign to the TB meeting. | ||
Revision as of 09:06, 16 November 2018
How to request an ETSI Online Account (EOL)?
To request an ETSI Online Account, go the ETSI portal, on the top menu click on Manage, then Access, then Account Request and follow the instructions.
How to reset an EOL Account password ?
To reset your EOL Account password, click on Manage, then Access, then Reset Password and follow the instructions.
How to change an EOL Account password?
To change your EOL Account password, click on Manage, then Access, then Change Password and follow the instructions.
How to change personal contact information (i.e new email address)?
To change your personal contact details, click on Manage on the top menu, then My Details.
Then click on the 
at the bottom of the page.
How to log into the ETSI portal?
To log into the ETSI portal, enter your Username and Password on the top right corner of the portal home page http://portal.etsi.org
Tick the Remember me box
How to attach a Contribution to a meeting?
There are two methods:
From the Meetings tab of the relevant TB/ISG, click on the Meeting to open the Meeting Details page.
Click on the New Contribution link to create a new Contribution that will be automatically assigned to the selected meeting.
Or from the Contributions tab, click on the hyperlink New contribution. On the General tab select the Meeting - allocation Change button and from the drop down menu assign the Contribution to a Meeting.
How to retrieve the list of Contributions attached to a given meeting?
There are two ways of retrieving and synchronising the list of contributions attached to a meeting.
Either via ftp://docbox.etsi.org: select the TB/ISG, open the folder 05-CONTRIBUTIONS and select the relevant year.
From this Contributions directory, there will be a temporary meeting folder TMP_MTG_YearOfMeeting_MonthOfMeeting_DayOfMeeting_MtgID which is automatically created when the first contribution is attached to this meeting. This folder can be your synchronisation tool.
Note: This folder contains clones of contributions and will disappear after the end of the meeting.
Or the second way of retrieving the list of contribution attached to a meeting is explained at the following location: Simple search for contributions attached to a meeting
How to retrieve a Contribution that has not been attached to a meeting?
If a Contribution has been created without being attached to a meeting, it can be retrieved using the query building feature.
The criteria to select are:
- Technical Body = TB/WG/ISG
- Meeting = Define this criteria by ticking the operator is empty
- Type of Contribution = New Work Item, Draft, Change Request, Agenda...
Having informed the value for the above listed criteria, click on the Refresh button and the contribution should be displayed in the results grid.
For further information on the query builder, see: How to build a Query
How to create a New Work Item Proposal?
From the home page of the TB/WG/ISG select the Contributions tab.
Click on the hyperlink New contribution and choose type New WI Proposal/Description in the drop down menu
Complete the mandatory fields in the General tab
Move to the WI Details tab and complete the fields
Click on Save to reserve the Contribution
Note: The Contribution can be prepared in stages,although all fields must be completed and the text WI Proposal is complete (Ready for approval) shown on the top right of the WI Details tab in order to change it from Status Reserved to Status Available.
Click on Upload/Make available and on the upload button.
=> The New Work Item Proposal will be in status Available and ready for approval.
More detailed information on this topic is available at Create a New Work Item proposal
What is a Proposed Work Item (PWI)?
A PWI is the identification number registered in the ETSI Work Programme which is valid until the Work Item Proposal is approved at TB/ISG level.
The PWI number, in status under construction will only be visible on the portal once New Work Item Proposal has been approved.
When you create a Work Item proposal at WG/TG level, you first need to get your contribution accepted by the WG/TG and then you need to progress this proposal to the parent TB for approval. Go back in your accepted contribution and click on "Submit to TB for approval" and assign to the TB meeting. After the approval of the Technical Body, the new Work Item appears in the WI monitoring portlet on the TB portal home page and an entry in the Latest Draft portlet is created.
Note: To check whether your WI proposal is ready, look at the top right corner of in the "WI details" tab of your contribution. If information is missing, the system lists the missing fields when you mouse over the text.
What is Latest Draft and why do I have to upload my drafts on this application to be able to contribute it?
The Latest Draft application is a system that offers the possibility to Rapporteurs to upload every draft version for a given Work Item reference and to manage the Target dates for the maturity milestones (Early Draft, Stable Draft, Final Draft for approval).
This process allows the Members of the TB/WG/TG to trace all available versions for a Work Item.
Note: The latest draft application gives the option to the Rapporteur to contribute its drafts from the TB portal home page by clicking on the 
icon.
More information on the Latest Draft application is available at this location: Latest Drafts and at Upload a Draft on the Latest Draft
How do I contribute a Draft?
Uploading and contributing a draft from Latest Draft portlet in few steps:
- Click on the "U" icon to upload your draft via the Latest Draft portlet
- Click on the "C" icon close to the draft version
- Fill in the general information of your contribution
- The Draft tab information is already pre-filled by the system (WI committee, WI reference, Version, Draft Status)
- Click on the "Save" button
=> Your contribution is in a reserved state.
Note: The system knows already where to find your draft on the server, therefore to make available your draft contribution you just need to upload the cover page that will be zipped together with the draft.
- Click on Upload/Make available button
- Choose the automated cover page or tick "upload file from your computer".
=> Your contribution is available and your draft is in a Zip file with the contribution cover page.
Detailed information can be seen at Contribute a draft from the Latest Draft Application
Contributing a draft from the contribution portlet in few steps:
- Click on "New contribution"
- Choose the type "New Draft"
- Fill in general information of the contribution under tab "General"
- On the Draft tab, select the WI committee, the WI Reference and the version
- If the version you want to contribute is not on the latest draft server yet, then select "Upload new version" in the version dropdown
- The system opens the Latest Drafts upload window from which you can upload the version you intend to contribute
- The system refreshes the drop down menu for the draft version
- Select the right version and click on "Save"
=> Your contribution is in a reserved state Note: The system knows already where to find your draft on the server, therefore to make available your draft contribution you just need to upload the cover page that will be zipped together with the draft.
- Click on "Upload/Make available" button
- Choose the automated cover page or tick "upload file from your computer"
=> Your contribution is available and your draft is in a Zip file with the contribution cover page.
Detailed information can be seen at Create a contribution.
Why does the contribution application generates Docx files?
The docx format is an ISO standard format (ISO/IEC 29500), open and publicly available since 2007. This format is easy to manipulate and allows automatic generation of documents for instance: contribution template.
For the users who are not using Office 2007, .docx files can be opened by the freeware suite Open Office 3.0. or by downloading the free compatibility pack for office 2007 from Microsoft.
This format is not a mandatory format used by the portal but is available to help delegates providing them a pre-filled template.