Contributions application

Getting started - How to use the Contributions tool on the Portal

! Only users logged on the Portal can reserve/upload contributions!

• Open the ETSI portal https://portal.etsi.org and Log on with your EOL account
  

(To request an ETSI on-line account)

• Once logged on, select the relevant group, e.g. for Technical Committee “DECT”:
  

• Select the tab “Contributions”

Identify the contribution type

Under the New contribution drop-down list there are several types of contributions available

The information for the types New Draft and New WI Proposal / Description are explained separately in this Helpfile. Select here below:

⇒Create a contribution type: Other Contribution

⇒Create a contribution type: New WI Proposal / Description

⇒Create a contribution type: New Draft

⇒Revision of existing contributions

Create contribution type: Other Contribution

This type of contribution (Other Contribution) is typically used for PowerPoint presentations, supporting material and analysis.

• Click on Other Contribution in the dropdown menu

NOTE: The information for the type Other Contribution in this Helpfile is also valid for the contribution types Change Request, Liaison Statement IN, Liaison Statement OUT, Meeting Agenda and Meeting Report.

General tab

Under the General tab the mandatory fields are marked with a red star *.

• Title *: The title given will be used as the name of the uploaded file
• Type *: Other Contribution is pre-selected
• from Source *: By default the logged-in user
  • To modify the Source:
  • Click on Change(a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)
• Abstract: Complementary document information can be added in this field.

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

• Use the Filter, the Add button and the Done button to select the appropriate criteria
• Enter or modify the information as appropriate

• Main Contact *: The logged-in user
• Additional contact info: If applicable
• Input for Committee *: The TB, ISG or WG is automatically set, but can be changed
• Contribution for *:Decision

  Discussion or Information

  Select the appropriate one

  Meeting – Allocation •Click on the Change button to assign the contribution to a future meeting

  (To remove a wrongly assigned meeting allocation, click on the red cross   .)

  •Follow the instructions in the blue text in the pop-up window and click on Done.

  The system will return to the contribution creation screen (next page in this Helpfile).

  Contributions assigned to a meeting are then listed in the Meeting's Document list.

  Related WIs or Deliverables •Click on the Change button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group. •Select the relevant work item(s) in the displayed list and click on Add. The selected Work Item(s) appears in “List of related WIs” . (To remove a Work Item selected in error, click on the red cross     ) Click on Done and the system returns to the contribution creation screen.

Related contributions tab

Related Contributions can be linked together (via the General tab or via the Related Contributions tab).

This would be used for transparency when there are existing contributions on the same topic.

To complete the Related Contributions tab:

• Find the contribution in the list or using the Filter button

• Click on Add

• Click on Save changes

A pop-up message will confirm the contribution number and its status RESERVED.

NOTES:

A contribution in status Reserved can be edited without generating a new file.

Related contributions can be removed by clicking on the red cross     .

Create a cover page for type: Other Contribution

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

To generate a cover page:

• Click on Get cover page

• Update the cover page in MS Word and Save

• Zip the cover page and the contribution

Make available a contribution type: Other Contribution

• Click on Upload/Make Available

• Select the zip file

• Click on Make Available

The contribution with a full filename will then be available on the ETSI portal.

•Subscribe to Contribution upload Notification to receive an e-mail that a new contribution has been uploaded

Create a Contribution type: New Work Item (NWI) Proposal

It is mandatory for New Work Item proposals to be created under the type NWI Proposal / Description in order to generate an entry in the ETSI Work Programme.

• Click on New WI Proposal / Description in the dropdown menu

For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.

To see how to complete these tabs, see the next

pages in this Helpfile.

General tab

The Contribution Creation screen opens in a new window on the General tab

Mandatory fields are marked with *.

Title *: To describe the content of the contribution

(The system will use the title given in this field as the name of the uploaded file)

Type *: New WI Proposal / Description type is pre-selected

Source *: By default the logged-in user

To modify the source:

•Click on the  Change button (a pop-up Manage Source opens - see next page

in this Helpfile by clicking on Next)

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

•Use the Filter, the Add button and the Done button to select the appropriate criteria

•Enter or modify the information as appropriate

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can

be changed to another TB or WG or ISG

Contribution for *:

            Decision,

            Discussion or Information

•Select the appropriate one

Meeting – Allocation

•Click on the Change button to assign the contribution to a future meeting

(To remove a wrongly assigned meeting allocation, click on the red cross  XXXX .)

•Follow the instructions in the blue text in the pop-up window and click on Done.

The system returns to the contribution creation screen (click Next on this page).

Contributions assigned to a meeting are then listed

in the Meeting's Document list.

Related WIs or Deliverables

•Click on the Change button to attach the contribution to an existing Work Item or deliverable.

The system displays all the work items attached to the group.

•Select the relevant work item(s) in the displayed list and click on Add.

(To remove a Work Item selected in error, click on the red cross   XXX  )

The selected Work Item(s) appear on the left part of the screen.

•Click on Done and the system reverts to the contribution creation screen with the related WI attached.

•Abstract: Complementary document information can be added in this field.

WI Details tab - Introduction

To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, select:

3.3 Creation of a New WI (Deliverable)

To complete the WI Details tab for the Revision of an existing Work Item, select:

3.4 Revision of an existing Deliverable

WI Details tab - Creation of a New Deliverable

Mandatory fields are marked with *

WI Committee *: TB/WG/ISG automatically set by the system

•Use the drop down menu to change Technical Body or Working Group or Industry specification Group.

Project: To be explained

Deliverable *: New (by default)

Standard Type *:

•Click on the drop down menu and select an ETSI deliverable type

For ISGs only deliverable types GR and GS are permitted.

To be published as Version: Automatically set to 1.1.1 for new deliverables.  

Draft (of ETSI Standards) - Introduction

When creating the first version of a Draft

• Download the deliverable templates from editHelp webpages

• These are in MS Word and contain essential titles and text blocks.

• Select the appropriate deliverable type (see ETSI Directives Technical Working Procedures (TWP) Annex A.3).

Find the templates for ETSI deliverables

There are 2 skeletons for each type of deliverable:

- one with explanatory text to guide rapporteurs

- one without the explanatory text.

NOTE:

If the intention is to revise an existing deliverable, download the latest published version in MS Word from the ETSI Work Programme on the portal.

Create a contribution type: New Draft

There are 2 ways to upload a new version of a

Draft deliverable:

- via the Contributions tab

- via the Drafts tab (see 5.7)

Contributions:

• Select the Contributions tab

• Click on New Draft in the dropdown menu

The Contribution Creation screen

opens in a new window on the General tab.

Add link to scenario 2/5.7 via the Latest Drafts tab?

New Draft - General tab

• Complete the General tab

Title *: The system will use the title given in this field as the name of the uploaded file

Type *: New Draft is pre-selected

from Source *: By default the logged-in user

• To modify the Source:

• Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)

NOTE: mandatory fields are marked *.

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

NOTE:

There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

• Use the Filter, the Add button and the Done button to select the appropriate criteria.

Main Contact *: By default logged user

Input for committee *: Automatically set, but can be changed to another TB / WG / ISG

Contribution for *: Decision, Discussion or Information

• Select the appropriate one

Additional contact info: If applicable

Meeting – Allocation

• Click on the Change to assign the contribution to a future meeting.

• Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross.

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

Next click on the Draft tab

WI Committee: Automatically set,

but can be changed to another TB / WG / ISG

WI Reference:

• Choose an existing Draft version or upload a

new one using the drop down menu

Version:

• Upload a new one or choose an existing draft version

• Click on Save changes

The system will confirm that the Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

•Click on Upload/Make available

There are 2 ways to proceed:

•Either by requesting an automatically generated cover page

•Or by selecting one in MS Word already saved on the pc.

•The system will zip the cover page and Draft together

•Click on Make available

Upload a New Draft

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

• Select the appropriate one

Additional contact info: If applicable

General tab

•Complete the General tab

Title *: The system will use the title given in this

field as the name of the uploaded file

Type *: New Draft is pre-selected from Source *: By default the logged-in user

•To modify from Source:

•Click on Change, a pop-up Manage Source opens

•NOTE: Mandatory fields are marked with *.

• 4 different types of Source are available:

•Organization(s): Only active ETSI members/participants will be displayed

•ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

• Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

• Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

• Select the appropriate one

Additional contact info: If applicable

Meeting – Allocation

• Click on the Change to assign the contribution to a future meeting.

• Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

• Next click on the Draft tab

For information only since the Draft is already on the server the fields are pre-filled

• Click on Save changes

The system displays a confirmation message Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

• Click on Upload/Make available

There are 2 ways to proceed:

• Either by requesting an automatically generated cover page

• Or by selecting one in MS Word already saved on the pc.

• The system will zip the cover page and Draft together

• Click on Make available

See terms and abbreviations

EDRs  ETSI Drafting Rules EG  ETSI Guide EN  European Standard ENAP  EN Approval Procedure EP  ETSI Project EPP  ETSI Partnership Project ES  ETSI Standard EWP  ETSI Work Programme GR  Group Report GS  Group Specification HS  Harmonised Standard IPR  Intellectual Property Right ISG  Industry Specification Group MAP  Membership Approval Procedure

NSO  National Standards Organization NWI  New Work Item OCG  Operational Co-ordination Group PAS  Publicly Available Specification RoP  ETSI Rules of Procedure SR  Special Report STF  Special Task Force TB  Technical Body TC  Technical Committee ToR  Terms of Reference TR  Technical Report TS  Technical Specification TWPs  Technical Working Procedures WG  Working Group WI  Work Item