FAQs: Difference between revisions

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==='''Why don't I see any button to contribute?'''===
=== '''How to request an ETSI Online Account (EOL)?''' ===


In order to use the contribution application you need to be LOGGED IN. Please enter your ETSI Online Account at the top right of the portal Home page and tick the "remember me" box. You can now use all features of the contribution application.  
To be able to access the portal pages of an Technical Body (TB) or an Industry Specification Group (ISG) an ETSI Online Account (EOL) is required.


To request an EOL, go the [https://portal.etsi.org/home.aspx ETSI portal], on the top menu click on '''Manage,''' then '''Access''', then '''Account Request''' and follow the instructions.


==='''How do I attach a contribution to a meeting?'''===
==='''How to reset an EOL Account password ?''' ===
To reset your EOL Account password, click on '''Manage,'''  then '''Access''', then '''Reset Password''' and follow the instructions.


You can contribute from the meeting details page, by clicking on the contribute link. By using this way, your contribution is automatically attached to the selected meeting. You can also create your contribution from the "Contribution application" and attach it to a meeting (optional), for further information on this second way of attaching a contribution to a meeting, please follow the instructions at the following location: [[Contribution_Search#The_Meeting.28s.29_tab|Meetings Tab]]
=== '''How to change an EOL Account password?''' ===
To change your EOL Account password, click on '''Manage,''' then '''Access''', then '''Change Password''' and follow the instructions.  


=== '''How to change personal contact information (i.e new email address)?''' ===
To change your personal contact details, click on '''Manage''' on the top menu, then '''My Details'''.


==='''How do I retrieve the list of contributions attached to a given meeting?'''===
[[File: Managemenu_mydetails.png]]


You have two ways of retrieving and synchronising the list of contributions attached to a meeting.
Then click on the [[File: Modify_personal_information_button.png]] at the bottom of the page.
==='''How to log into the ETSI portal?''' ===
To log into the ETSI portal, enter your Username and Password on the top right corner of the portal  home page http://portal.etsi.org


The first way is to go on ftp://docbox.etsi.org, select the Technical body, then open the folder 05-CONTRIBUTIONS, select the year when your meeting is planned for.  
Tick the '''Remember me''' box[[File: ETSI_top_banner_login.png|center|1000x1000px]]


In this contributions directory, you will find a temporary meeting folder called "TMP_MTG_YearOfMeeting_MonthOfMeeting_DayOfMeeting_MtgID". This temporary folder is automatically created by the system when a first contribution is attached to this meeting. You can use this folder which your usual synchronisation tool. 
=== '''How to attach a Contribution to a meeting?''' ===
Note: This folder contains clones of contributions and will disapear after the end of the meeting.
There are two methods:  


The second way of retrieving the list of contribution attached to a meeting is explained at the following location: [[Contribution_Search#CONTRIBUTION_SEARCH|Simple search for contributions attached to a meeting]]
Either from the '''Meetings''' tab of the relevant TB/ISG, click on the Meeting reference to open the Meeting Details page.


Click on the '''New Contribution''' link to create a new Contribution that will be automatically assigned to the selected meeting.


==='''How do I retrieve a contribution that has not been attached to a meeting'''===
Or from the '''Contributions''' tab, click on the hyperlink '''New contribution.''' On the General tab select the '''Meeting - allocation Change''' button and from the drop down menu assign the Contribution to a Meeting.


Should you have created a contribution without having attached it to a meeting. You can retrieve it using the query building feature. The criteria to select are:
=== '''How to retrieve the list of Contributions attached to a given meeting?''' ===
From the '''Meetings''' tab of the relevant TB/ISG, click on the Meeting reference to open the Meeting Details page.


- Technical Body = TB/WG/TG to which you attach your contribution
Either click on hyperlink '''List of Contributions assigned to this meeting'''


- Meeting = Define this criteria by ticking the operator "is empty"
Or click on the '''Document Area (FTP)'''. This will open [https://docbox.etsi.org/ docbox.etsi.org] for the given TB/ISG with a list of all Contributions for the given year and a list of all the meetings with the assigned Contributions.
==='''How to find a Contribution?'''===


- Type of your contribution = define whether your contribution is a New Work Item, a Draft, a Change Request, an Agenda...
From the Contributions tab of the TB/ISG type either the Contribution number or keyword in the '''Search''' field.  


After having informed the value for the above listed criteria, click on the "Refresh" button and you should be bale to retrieve easily your contribution in the result grid.
==='''How to create a New Work Item Proposal?'''===


There are more information on the query builder at the following location: [[CONTRIBUTION_SEARCH|How to build a Query?]]
From the home page of the TB/WG/ISG select the '''Contributions''' tab.


Click on the hyperlink '''New contribution''' and choose type '''New WI Proposal/Description''' in the drop down menu


==='''How do I contribute a Work Item proposal?'''===
Complete the mandatory fields in the '''General''' tab


Please see below how to proceed in few steps:
Move to the '''WI Details''' tab and complete the fields


- Click on contribute
Click on '''Save''' to reserve the Contribution


- Choose the type WI proposal
Note: The Contribution can be prepared in stages,although all fields must be completed and the text '''WI Proposal is complete (Ready for approval)''' shown on the top right of the WI Details tab in order to change it from '''Status Reserved''' to '''Status Available'''.


- Fill in general information of the contribution under tab ''General"
Click on '''Upload/Make available''' and on the upload button.


- Fill in Work Item information under the WI details tab
=> The New Work Item Proposal will be in '''status Available''' and ready for approval.


- Click on the "Save" button to reserve your contribution
More detailed information on this topic is available at [[Contributions#Contribute_a_New_Work_Item_.28NWI.29_proposal|Create a New Work Item proposal]]


- Click on the "Upload/Make available" button and on the upload button.
Note: When Work Item Proposal is created at Working Group level, it must first be approved by the WG. To progress the proposal to the parent TB/ISG for approval, click '''Submit to TB for approval''' and assign to the TB/ISG meeting.


=> Your Work Item proposal is contributed
==='''What is a Preliminary Work Item (PWI)?'''===


More details information are available at this location:[[Contribution_Search#Contribute_a_New_Work_Item_.28NWI.29_proposal|Contribute a Work Item Proposal]]
A PWI is the temporary identification number given at the creation of a New Work Item Proposal/Description (see WI Details tab in the Contribution). 


The PWI remains valid until the Work Item Proposal is approved at TB/ISG level when the system will allocate a permanent work item reference number. 


==='''What is a Proposed Work Item (PWI)?'''===
After approval the New Work Item Proposal is visible in both the ETSI '''Work Programme''' and under '''Latest Drafts''' on the TB/ISG portal home page. 


A PWI is entered in the ETSI Work programme as soon as you create a Work Item Proposal contribution and make it available. This PWI, which is in status "under construction" is not yet visible from the portal. It will be visible on the portal when accepted by the TB.  
=== '''Where to find the templates for ETSI deliverables?''' ===
The templates for ETSI deliverables can be downloaded from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] web pages


To create a PWI, it is not necessary to fill in all Work Items attributes in the contribution database. Indeed, only the WI committee, the title and the scope of the Work ITem are mandatory to propose it to a given community (WG/TG/TB).
They are in MS Word and contain essential titles and text blocks
Nevertheless, you need to inform all Work item's attributes in the system to be able to accept your Work Item proposal.


When you create a Work Item proposal at WG/TG level, you first need to get your contribution approved by the WG/TG and then you need to propose a new contribution, of type Work Item proposal, attached to the parent TB. Under the tab "WI details" you are asked to tick the "update and progress existing Work Item" and select the PWI reference in the PWI drop down list. The system then retrieves all information of your initial work item proposal. You then just have to save your contribution and make it available automatically. After the approval of the Technical Body, the new Work item appears in the WI monitoring portlet on the TB portal home page and an entry in the Latest draft portlet is  created.  
To select the appropriate deliverable type see the [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3.


Note: To check whether your WI proposal is ready for approval you can click on the button "Check Work Item Proposal" under the WI details tab. By Clicking on this button, the system will display a message informaing you whether the Work Item is ready for approval or not. If not ready, the system lists the missing fields.  
=== How to upload a new Draft version of a deliverable?  ===
From the '''Drafts''' tab, Rapporteurs can upload draft versions of their deliverable(s) and manage the Target dates for the maturity milestones (Early Draft, Stable Draft, Final Draft for approval).


For more information on the PWI and Work Item click on this link:[[Contributions#Update_and_Progress_an_existing_Work_Item|Create a Proposed Work Item (PWI)]]
It also allows the TB/ISG members to trace all available draft versions of a deliverable.


From the TB/ISG portal page, select the '''Drafts''' tab and find the '''Work Item identification'''


==='''Which Work Item reference can I enter when I create a New Work Item proposal?'''===
Click on the '''U icon'''


A valid and unused WI Reference e.g: 00345 or ttcn3
In the pop-up window, enter the version number for the new draft 


Upload the document stored locally 


==='''What is Latest Draft and why do I have to upload my drafts on this application to be able to contribute it?'''===
Select the '''Status''' (Early Draft, Stable Draft, Final Draft for approval)


The Latest Draft application is a system that offers the possibility to Rapporteurs to upload every draft version for a given Work Item reference and to manage the Target dates for the maturity milestones (Early Draft, Stable Draft, Final Draft for approval). This process allow the Members of the TB/WG/TG to trace all available versions for a Work Item.
Click on '''Save'''


Note: The latest draft application gives the option to the rapporteur to contribute its draft from the TB portal home page by clicking on the "C" Button
The portal will issue the following automated notification: '''Your draft has been successfully uploaded'''.


Important: A draft HAS to be uploaded on the Latest draft server in order to be able to contribute it! But not all version of a draft has to be contributed.
===How to contribute an uploaded Draft to a TB/ISG meeting'''?'''===


More information on the Latest draft application is available at this location: [[Latest_Drafts|Latest Drafts]] and at [[Contribution_Search#Uploading_a_draft_with_the_Latest_Draft_application|Upload a Draft on the Latest Draft]]
Once a Draft has been uploaded, click on the '''C icon''' [[File:C_icon.PNG]](on the same line as the WI reference) 


The contribution creation screen for type '''Draft''' will open.


==='''How do I contribute a Draft?'''===
Complete the fields in the '''General''' tab


Please see below how to contribute a draft from Latest Draft in few steps:
Edit the '''Title''' if appropriate


- Upload your draft in Latest draft
To modify '''Source,''' click on '''Change''' and select the relevant Source


- Click on the "C" button close to the draft version you intend to contribute
Select the appropriate filed for '''Contribution for''' (Decision, Discussion or Information)


- Fill in the general information of your contribution
Attribute to a TB/WG/ISG meeting by clicking on '''Change'''. Follow the instructions and click '''Done'''


- The Draft Tab information is already pre filled by the system (WI committee, WI reference, Version, Draft Status)
Click on '''Save Changes'''


- Click on the "Save" button
The Contribution will then be in status '''Reserved'''.


=> Your contribution is in a reserved state
Note: Since the Draft is already on the server, to make available the Contribution containing the Draft, only a cover page zipped together with the Draft is needed.
Note: The system knows already where to find your draft on the server, therefore to make available your draft contribution you just need to upload the cover page. Click on the "Get Cover Page" button, save this page on your computer.


- Click on ''Upload/Make available" button
Click on '''Upload/Make available''' 


- Upload the cover page
There are 2 ways to proceed: 


=> Your contribution is available and your draft is in a Zip file with the contribution cover page.
Either request an automatically generated cover page  


Detailled information can be seen at [[Contribution_Search#Contribute_a_draft_from_the_Latest_drafts_application|Contribute a draft from the Latest Draft Application]]
or select one in MS Word already saved on the pc. The system will zip together the Draft and the cover page.   


The Contribution will then be in status '''Available'''. 


Contributing a draft from the contribution application in few steps:
=== '''How to create a Contribution Type Draft? ''' ===
From the TB/ISG portal page, select the '''Contributions''' tab and the hyperlink '''New contribution'''


- Click on contribute
From the drop-down menu choose '''New Draft'''


- Choose the type New Draft
Complete the mandatory fields in the '''General''' tab


- Fill in general information of the contribution under tab ''General"
Move to the '''Draft''' tab and complete the fields


- On the Tab Draft, select the WI committee, the WI Reference and the version
For the '''WI Reference''', choose an existing Draft version or upload a new one using the drop-down menu


- If the version you want to contribute is not on the latest draft server yet, then click on the 3 dots button
For the '''Version''', upload a new one or choose an existing draft version from the drop-down menu


- The system opens the Latest Draft upload window from which you can upload the version you intend to contribute
Click '''Save changes'''


- The system refreshed the drop down menu for the draft version
The Contribution will then be in status '''Reserved'''.


- Select the right version and click on "Save"
Note: Since the Draft is already on the server, to make available the Contribution containing the Draft, only a cover page zipped together with the Draft is needed.


=> Your contribution is in a reserved state
Click on '''Upload/Make available''' 
Note: The system knows already where to find your draft on the server, therefore to make available your draft contribution you just need to upload the cover page. Click on the "Get Cover Page" button, save this page on your computer.


- Click on ''Upload/Make available" button
Either request an automatically generated cover page 


- Upload the cover page
or select one in MS Word already saved on the pc. The system will zip together the Draft and the cover page.   


=> Your contribution is available and your draft is in a Zip file with the contribution cover page.
The Contribution will then be in status '''Available'''.
 
Detailled information can be seen at [[Reserve_a_contribution_of_type_.22DRAFT.22_from_the_Contribution_application|Contribute a Draft from the Contribution application]]
 
 
==='''Why does the contribution application generates Docx files?'''===
 
The docx format is an ISO standard format (ISO/IEC 29500), open and publicly available, and is available since Office 2007. This format is easy to manipulate when developping a new application in order to allow automatic generation of documents for instance since it is XML based.
For the users who are not using Office 2007, .docx files can be opened by the freeware suite Open Office 3.0. 
 
This format is not a mandatory format used by the portal but is available to help delegates providing them a pre-filled template.

Latest revision as of 14:34, 20 December 2018

How to request an ETSI Online Account (EOL)?

To be able to access the portal pages of an Technical Body (TB) or an Industry Specification Group (ISG) an ETSI Online Account (EOL) is required.

To request an EOL, go the ETSI portal, on the top menu click on Manage, then Access, then Account Request and follow the instructions.

How to reset an EOL Account password ?

To reset your EOL Account password, click on Manage, then Access, then Reset Password and follow the instructions.

How to change an EOL Account password?

To change your EOL Account password, click on Manage, then Access, then Change Password and follow the instructions.

How to change personal contact information (i.e new email address)?

To change your personal contact details, click on Manage on the top menu, then My Details.

Managemenu mydetails.png

Then click on the Modify personal information button.png at the bottom of the page.

How to log into the ETSI portal?

To log into the ETSI portal, enter your Username and Password on the top right corner of the portal home page http://portal.etsi.org

Tick the Remember me box

ETSI top banner login.png

How to attach a Contribution to a meeting?

There are two methods:

Either from the Meetings tab of the relevant TB/ISG, click on the Meeting reference to open the Meeting Details page.

Click on the New Contribution link to create a new Contribution that will be automatically assigned to the selected meeting.

Or from the Contributions tab, click on the hyperlink New contribution. On the General tab select the Meeting - allocation Change button and from the drop down menu assign the Contribution to a Meeting.

How to retrieve the list of Contributions attached to a given meeting?

From the Meetings tab of the relevant TB/ISG, click on the Meeting reference to open the Meeting Details page.

Either click on hyperlink List of Contributions assigned to this meeting

Or click on the Document Area (FTP). This will open docbox.etsi.org for the given TB/ISG with a list of all Contributions for the given year and a list of all the meetings with the assigned Contributions.

How to find a Contribution?

From the Contributions tab of the TB/ISG type either the Contribution number or keyword in the Search field.

How to create a New Work Item Proposal?

From the home page of the TB/WG/ISG select the Contributions tab.

Click on the hyperlink New contribution and choose type New WI Proposal/Description in the drop down menu

Complete the mandatory fields in the General tab

Move to the WI Details tab and complete the fields

Click on Save to reserve the Contribution

Note: The Contribution can be prepared in stages,although all fields must be completed and the text WI Proposal is complete (Ready for approval) shown on the top right of the WI Details tab in order to change it from Status Reserved to Status Available.

Click on Upload/Make available and on the upload button.

=> The New Work Item Proposal will be in status Available and ready for approval.

More detailed information on this topic is available at Create a New Work Item proposal

Note: When Work Item Proposal is created at Working Group level, it must first be approved by the WG. To progress the proposal to the parent TB/ISG for approval, click Submit to TB for approval and assign to the TB/ISG meeting.

What is a Preliminary Work Item (PWI)?

A PWI is the temporary identification number given at the creation of a New Work Item Proposal/Description (see WI Details tab in the Contribution).

The PWI remains valid until the Work Item Proposal is approved at TB/ISG level when the system will allocate a permanent work item reference number.

After approval the New Work Item Proposal is visible in both the ETSI Work Programme and under Latest Drafts on the TB/ISG portal home page.

Where to find the templates for ETSI deliverables?

The templates for ETSI deliverables can be downloaded from the editHelp! web pages

They are in MS Word and contain essential titles and text blocks

To select the appropriate deliverable type see the ETSI Directives Technical Working Procedures (TWP) Annex A.3.

How to upload a new Draft version of a deliverable?

From the Drafts tab, Rapporteurs can upload draft versions of their deliverable(s) and manage the Target dates for the maturity milestones (Early Draft, Stable Draft, Final Draft for approval).

It also allows the TB/ISG members to trace all available draft versions of a deliverable.

From the TB/ISG portal page, select the Drafts tab and find the Work Item identification

Click on the U icon

In the pop-up window, enter the version number for the new draft

Upload the document stored locally

Select the Status (Early Draft, Stable Draft, Final Draft for approval)

Click on Save

The portal will issue the following automated notification: Your draft has been successfully uploaded.

How to contribute an uploaded Draft to a TB/ISG meeting?

Once a Draft has been uploaded, click on the C icon C icon.PNG(on the same line as the WI reference)

The contribution creation screen for type Draft will open.

Complete the fields in the General tab

Edit the Title if appropriate

To modify Source, click on Change and select the relevant Source

Select the appropriate filed for Contribution for (Decision, Discussion or Information)

Attribute to a TB/WG/ISG meeting by clicking on Change. Follow the instructions and click Done

Click on Save Changes

The Contribution will then be in status Reserved.

Note: Since the Draft is already on the server, to make available the Contribution containing the Draft, only a cover page zipped together with the Draft is needed.

Click on Upload/Make available

There are 2 ways to proceed:

Either request an automatically generated cover page

or select one in MS Word already saved on the pc. The system will zip together the Draft and the cover page.

The Contribution will then be in status Available.

How to create a Contribution Type Draft?

From the TB/ISG portal page, select the Contributions tab and the hyperlink New contribution

From the drop-down menu choose New Draft

Complete the mandatory fields in the General tab

Move to the Draft tab and complete the fields

For the WI Reference, choose an existing Draft version or upload a new one using the drop-down menu

For the Version, upload a new one or choose an existing draft version from the drop-down menu

Click Save changes

The Contribution will then be in status Reserved.

Note: Since the Draft is already on the server, to make available the Contribution containing the Draft, only a cover page zipped together with the Draft is needed.

Click on Upload/Make available

Either request an automatically generated cover page

or select one in MS Word already saved on the pc. The system will zip together the Draft and the cover page.

The Contribution will then be in status Available.

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