WPHV

Scope of the Work Plan Hierarchical View application

This application aims at providing a hierarchical view of Work Items from the ETSI Work Programme. The Work Items are displayed in a tree view, or Gantt chart view which comprises of "nodes" (topics) to which "leaves" (Work Items) are attached. The position of the “nodes” defines the hierarchical structure of the Work Plan and the "leaves" identify the Work Items attached to the corresponding "nodes".

! This application has been removed from the portal because it was unused and it was representing a security risk. This documentation is kept in case there is a strong business case that will oblige to re-activate it

This application that can be seen by ETSI Portal users when logged-in can be used for:

• Organizing and managing Work Items (WIs),
• Providing a better understanding of relations between WIs,
• Handling work areas across multiple ETSI Technical Bodies,
• Ordering, grouping, and presenting WIs (from one or several groups) in views that ease the understanding of their respective relationships.
• Displaying a Gantt view of WIs in a project.

Definition of roles and access rights

• Coordinating Editors

The Coordinating Editor may update and delete the nodes for which he has been granted update rights as well as any node descending from one of his nodes. He can attach/detach leaves (Work Items) to/from his nodes as well as to/from any node descending from one of his nodes. He can only create a new node under one of his nodes or under a node descending from one of his nodes.

• Tree Authors

The Author has the same access/update rights as the Coordinating Editors and he can also change the Work Plan attributes (except the tree depth). He can also manage the Coordinating Editors.

• Tree Owner

The tree owner has the same rights as Authors and he can delete a tree he owes (flag as hidden). He can also manage the Authors and can change the Work Plan Owner.

Create a new Work Plan in a Hierarchical View

Actors: TB support staff

In order to create a Work Plan in a Hierarchical view, you first need to be logged in to the portal. Click on the "create new" button in the portlet. The following creation screen is displayed:

The system displays an empty form which you are asked to fill in. Some of the attributes are mandatory:

• Name: This is the title of your Work Plan

• Owner: The system retrieves automatically the name of the user who has created the WPHV and put it as owner, nevertheless this entry can be modified. There is only one owner.

• Authors: this type of role allows the identified users to update/delete all leaves (Work Items) and all nodes (General Topics) of the tree (Work Plan). They can also change some of the tree attributes:

- Description

- Related TBs

- Add/remove Coordinating Editors

• Description: You can type text to give information on the Work Plan you intend to create.

• Visibility: There are three types of visibility:

- Public: Everyone can see the tree in a GANTT chart view style (i.e. Even non logged users), Owner, Authors and Coordinating Editors can update the attributes of this work plan.

- Restricted: Only Owner, Authors and Coordinating Editors have access (read/write) to the Work Plan.

- Private: Only the Owner of the Work Plan can view and edit it.

• Max tree depth: By default, the system sets five levels as a maximum Work Plan depth. If the owner of the Work Plan needs more tree depth levels, he can contact the system administrator to set the tree depth up to nine levels maximum.

• Related TBs: As the structure of a Work Plan is not dependent (linked to) on a specific Technical Body, a tree can span across several ETSI TBs, even all.

• Root node name: The system retrieves automatically the name of the Work Plan to name the first node of the tree.

• Root node wished end date: Please select the end date of your Work Plan.

Click on the "SAVE" button, the system then creates a direct link to the newly created Work Plan: "Your new workplan has been successfully created. Click HERE to open your new workplan."

Update a Work Plan

Lock/Unlock a Work Plan

In order to avoid concurrent update of a Work Plan, a simple lock/unlock mechanism has been put in place. This allows Coordinating Editors, Authors and Owner to modify part of the Work Plan.

Below, an example of a Work Plan which has been locked to allow the user to allocate Work Items to special topics:

If a Work Plan is locked for editing, then only the person who locked it can modify it. It is important to remember to unlock the Work Plan when leaving the application in order to allow other authorized users to update the Work Plan.

Note: When locking the Work Plan, the system displays an informative message (see below)

• Who can unlock a Work Plan?

The user who locked the tree will be able to unlock it. The lock can also be removed by a user that has a higher set of permissions. For example, a tree locked by an Author can only be unlocked by the Author himself, an Owner or an Administrator.

• How to unlock a Work Plan?

To unlock a Work Plan, please click on the unlock link at the top right corner of the Work Plan. This "Unlock" link will turn into "Lock" function link:

Update of Work Plan attributes

To update the details of a Work Plan, click first on the Work Plan name in the WPHV portlet. Then, lock the Work Plan by clicking on the "Lock" link as explained in the previous paragraph. Once the Work Plan is locked, click again on its name. The system will expand the Work Plan details box at the bottom of the page.

Click on the "Edit" button, the system enables all the fields which can be updated, depending on the role you have been attributed on this Work Plan.

Modify the attributes you want and then click on the "Save" button. The Work Plan is then updated in the database.

Creation of nodes and sub-nodes in a Work Plan

The parent node is the first node of the Work Plan tree. Under this node you have the possibility to create sub-nodes up to the max tree depth (default depth=5 levels). To create a node, you need to right click on the parent node name in the hierarchy tree view, a menu appears giving you the possibility to either "Create a Sub-Node" or "Delete Node". Select the action "Create Sub-Node". A window appears asking you to fill in the node name as well as the wished end date. Please see screen below:

Click "OK", the system expands the lower part of the screen called "Item Properties", you can start filling in the node properties:

Click on the "Save" button, the system refreshes the hierarchical tree and the newly created node appears in the left part of the screen under the PARENT NODE:

• Update of the nodes attributes

Click on the Node name, the system will expand the node details box at the bottom of the page. The fields which can be updated are enabled.

Move/Copy of node in a Work Plan

It is possible to move/copy a node from one place in the hierarchical tree to another within the same Work Plan using drag and drop functionality, on mouse release.

• Move a node: the node including the attached Work Items are transfered to the new location in the Work Plan. The system displays an informative pop-up asking you whether you wish that this moved node inherits the coordinating editor name.

• Copy a node: the node, without the attached Work Items, is transfered to the new location in the Work Plan. The copied node's name will then start with "copy of...".

Attach/detach Work Items to/from nodes and sub-nodes in a Work Plan

Context: You must be in the WI Selection tab (on the top left corner of the Work Plan).

• It is possible to attach work items to a Work Plan from any technical body and to any node. The only limitation is that only one occurrence of a work item is allowed in a given Work Plan.

When inside the Work Plan, you can search the WIs you wish to attach to a node, you can select the Technical Body and/or enter free text (within WI reference or ETSI number or Working title). You can also indicate what type of Work Items you want to include in your search and click on "Filter":

- Not-yet published

- Published

- Historical/withdrawn (displayed strikethrough)

- Stopped (displayed strikethrough)

• From the right column (WIs results), if you click on a WI, detailed information is displayed in the lower part of the screen:

- WI reference: from which you can access to ETSI Work Programme

- ETSI number

- Rapporteur

- Current and next status (if not published)

- Publication link to the download area

- Title and scope

- Link to the Related Contributions

Note: It is not possible to manage the attributes of a Work Item from the WPHV application.

• To attach a WI, drag and drop one WI at a time to a node on the left column. The newly attached WI is then grayed out and in italic in the results grid.

• To detach a WI, from the left column, right click on the WI and select "Detach Work Item". The detached WI is then restored in the right column.

GANTT chart view of Work Item projects

• A default GANTT chart view is available for all users accessing public Work Plans:

• Authorized users (Owner, Author, Coordinating Editor) who have locked the Work Plan can access the WI selection or GANTT chart view tabs:

• In the GANTT chart view, the Work Items are represented in two parts:

- Draft phase (from milestone 0a "TB Adoption of WI" to milestone 8 "TB approval") - Post draft phase (from 8a "Draft receipt by ETSI Secretariat" to milestone 12 "Publication")

Full View mode

The Full View mode is accessible from the Work Plan Hierarchical View portlet.

Click on the button, the system will open the WPHV application and display the list of Work Plans.

Search for a Work Plan

• The user has the ability to search for a Work Plan with multi-criteria options.

It is possible to search by related Technical Body, by ETSI deliverable number, Work Item number or with free text. The application will search in the Work Plan title, owner, description, authors, editors and Technical Bodies entries.

• Select the Technical Body, enter the WI number or free text and click on the button.

Note: If the attribute "Related TB(s)" is not filled out during the creation of the Work Plan, this Work Plan may not appear in the Search application.

Search for a Work Plan that has no Related TB(s) defined

In the search window, select the blank entry at the top of the "Related TB" list, as shown below. This will retrieve all the Work Plans in all the Technical Bodies, including those without Technical Body defined.

• To see the Work Plan details, click on the icon. The system will expand the bottom of the page with the details box. You can fold this expanded box with the arrow icon (see below).

Filter the results

• It is possible to filter the results by entering text in each criteria box. To filter and/or refresh the fields, click on the button.

Other functionalities

• The user can display the results in an alphabetical order by clicking on each column header.

• The icon identifies the Work Plans that are currently locked. Mouse over the icon to see the person who locked the Work Plan and date of the lock.

To learn more about the lock/unlock system, please go to: Lock/Unlock a Work Plan

Additional functionalities

• Export to CSV:

Click on the link at the top of the Work Plan details screen "Export to CSV". The data exported in the CSV file is such that it can be easily imported as such in a project management software (see MS Project example below).

• Save as image:

Click on below the GANTT chart view.

• Delete a Work Plan("Owner" only):

Click on the red cross at the top of the Work Plan details screen.