Contributions application: Difference between revisions

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== Getting started - How to use the Contributions tool on the Portal ==
== Getting started - How to use the Contributions tool on the Portal ==
Only users logged on the Portal can '''Reserve/Upload Contributions!'''


'''→''' Only users logged on the Portal can '''reserve/upload contributions!'''
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account'''
 
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account'''[[File:Picture1.png|400px|right]]
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])


[[File:Picture1.png|382x382px]]


 
* Once logged on, select the relevant group, e.g. for Technical Committee '''DECT''':  
* Once logged on, select the relevant group, e.g. for Technical Committee “'''DECT'''”:[[File:Picture2.png|400px|right]]
[[File:Picture2.png|400x400px]]
 
* Select the tab “Contributions”
* Select the tab “Contributions”


=== Identify the Contribution type ===
=== Identify the Contribution type ===


Under the '''New contribution''' drop-down list there are several types of contributions available[[File:Picture4.png|400px|right]]
Under the '''New contribution''' drop-down list there are several types of contributions available
The information for the types '''New Draft''' and '''New WI Proposal / Description''' are explained separately in this Helpfile. Select here below:


[[File:Picture4.png|400x400px]]


::'''⇒'''[[Newcontribution#Create_contribution_type:_Other_Contribution|Create a contribution type: '''Other Contribution''']]
See below links to information about the types '''New Draft''' and '''New WI Proposal / Description''':


::'''⇒'''[[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contribution type: '''New WI Proposal / Description''']]
:
{| class="wikitable"
|+
![[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contributi]]<nowiki/>on [[Newcontribution#Create a contribution type: New WI Proposal / Description|type: '''New WI Proposal / Descriptio''']]<nowiki/>n
|-
|[[Newcontribution#Create a contribution type: New Draft|Create a contribution type]][[Newcontribution#Create a contribution type: New Draft|: '''New Draft''']]
|-
|[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]
|}


::'''&rArr;'''[[Newcontribution#Create a contribution type: New Draft|Create a contribution type: '''New Draft''']]
== Create contribution type: '''Other Contribution''' ==
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.


::'''&rArr;'''[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]
[[File:Picture4.png|400x400px]]
* Click on '''Other Contribution''' in the drop-down menu
'''NOTES:'''  


== Create contribution type: '''Other Contribution''' ==
[[File:Picture4.png|400px|right]]
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.
* Click on '''Other Contribution''' in the dropdown menu
'''NOTE:'''
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.


Mandatory fields are marked with a red asterix <span style="color: red;">*</span>.


=== General tab ===
[[File:Picture5b.jpg|frameless|353x353px]]


=== General tab ===
'''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file
[[File:Picture5.png|400px|right]]
 
Under the General tab the mandatory fields are marked with a red star <span style="color: red;">*</span>.
'''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected
* '''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file
* '''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected
* from '''Source''' <span style="color: red;">*</span>: By default the logged-in user
** To modify the Source:
** Click on '''Change'''(a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')


'''Abstract''': Complementary document information can be added in this field.
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user


To modify the Source:
* Click on '''Change'''(a pop-up '''Manage Source''' opens
[[File:Picture6.png|frameless|400x400px]]


'''Abstract''': Complementary document information can be added in this field.


4 different types of '''Source''' are available: [[File:Picture6.png|400px|right]]
4 different types of '''Source''' are available:
# '''Organisation(s):''' Only active ETSI members/participants will be displayed
# '''Organisation(s):''' Only active ETSI members/participants will be displayed
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group
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* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria
* Enter or modify the information as appropriate
* Enter or modify the information as appropriate
[[File:Picture7c.jpg|frameless|701x701px]]
'''Main Contact''' <span style="color: red;">*</span>: The logged-in user
'''Additional contact info''': If applicable
'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed


'''Contribution for''' <span style="color: red;">*</span>:'''Decision,''' '''Discussion''' or '''Information'''


Select the appropriate one


[[File:Picture7b.png|frameless|701x701px]]
'''Meeting – Allocation'''
*Click on the '''Change''' button to assign the contribution to a future meeting


*'''Main Contact''' <span style="color: red;">*</span>: The logged-in user
[[File:Change.png|frameless|211x211px]]
*'''Additional contact info''': If applicable
*'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed
*'''Contribution for''' <span style="color: red;">*</span>:'''Decision'''
*::'''Discussion''' or '''Information'''
*::Select the appropriate one
*::
*::'''Meeting – Allocation''' 
*:: 
*::Click on the '''Change''' button to assign the contribution to a future meeting
*::(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ). 
*:: 
*::Follow the instructions in the blue text in the pop-up window and click on '''Done'''. 
*::The system will return to the contribution creation screen (next page in this Helpfile). 
*::Contributions assigned to a meeting are then listed in the Meeting's Document list.
*::
*::'''Related WIs or Deliverables''' 
*:: • Click on the Change button to attach the contribution to an existing Work Item.  The system displays all the work items attached to the group. 
*:: • Select the relevant work item(s) in the displayed list and click on Add.  The selected Work Item(s) appears in “List of related WIs” .  (To remove a Work Item selected in error, click on the red cross  [[File:Red Cross.png|frameless|15x15px]] ) 
*:: • Click on '''Done''' and the system returns to the Contribution creation screen.


(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ).  Follow the instructions in the blue text in the pop-up window and click on '''Done'''.
:[[File:Assign.png|frameless|511x511px]]
::The system will return to the contribution creation screen ). 
::Contributions assigned to a meeting are then listed in the Meeting's Document list.
::'''Related WIs or Deliverables'''
::  • Click on the '''Change''' button to attach the contribution to an existing Work Item.  The system displays all the work items attached to the group.
:: • Select the relevant work item(s) in the displayed list and click on '''Add'''.  The selected Work Item(s) appears in '''List of related WIs'''.   
::[[File:Picture8.png|frameless|373x373px]]   
:: (To remove a Work Item selected in error, click on the red cross  [[File:Red Cross.png|frameless|15x15px]] ) 
:: • Click on '''Done''' and the system returns to the Contribution creation screen.
=== Related Contributions tab ===
=== Related Contributions tab ===
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).
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This would be used for transparency when there are existing contributions on the same topic.
This would be used for transparency when there are existing contributions on the same topic.


To complete the Related Contributions tab:
To complete the '''Related Contributions''' tab:


* Find the contribution in the list or using the Filter button
* Find the contribution in the list or using the '''Filter''' button


* Click on Add
* Click on '''Add'''


* Click on Save changes
* Click on '''Save changes'''


A pop-up message will confirm the contribution  number and its status RESERVED.
A pop-up message will confirm the contribution  number and its status '''RESERVED.'''


'''NOTES:'''  
'''NOTES:'''  
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It retrieves the information from the '''General''' tab.
It retrieves the information from the '''General''' tab.
[[File:Picture9.jpg|frameless|403x403px]]


To generate a cover page:
To generate a cover page:


* Click on '''Get cover page'''
* Click on '''Get cover page'''
** an MS Word file will de downloaded.
*** This file is pre-filled with the information you have entered in the '''General''' tab
*** The file name starts with the identifier of your contribution
** Open it


* Update the cover page in MS Word and '''Save'''
* Type the content of your contribution in the body of the file and '''Save'''


* Zip the cover page and the contribution
* If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.


=== Make available a Contribution type: Other Contribution ===
=== Make available a Contribution type: Other Contribution ===
* Click on '''Upload/Make Available'''
* Click on '''Upload/Make Available'''
[[File:Picture10.png|frameless]]                                                             


* Select the zip file
* Select the zip file
 
[[File:Picture11.png|frameless]]
* Click on '''Make Available'''
* Click on '''Make Available'''


The contribution with a full filename will then be available on the ETSI portal.
The contribution with a full filename will then be available on the ETSI portal.


* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded
[[File:Picture12.png|frameless|618x618px]]
 
* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded [[File:Picture13.png|frameless]]


== Create a Contribution type: New Work Item (NWI) Proposal ==
== Create a Contribution type: New Work Item (NWI) Proposal ==
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.


* Click on '''New WI Proposal / Description''' in the dropdown menu
[[File:Picture14.png|frameless]]
 
* Click on '''New WI Proposal / Description''' in the dropdown menu                                              


For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.
For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.
[[File:Picture15.png|frameless]]


To see how to complete these tabs, see the next pages in this Helpfile.
To see how to complete these tabs, see the next pages in this Helpfile.


=== General tab ===
=== General tab ===
The '''Contribution Creation''' screen opens in a new window on the General tab  
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab        


Mandatory fields are marked with <span style="color: red;">*</span>
Mandatory fields are marked with <span style="color: red;">*</span>
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To modify the source:
To modify the source:


* Click on the  '''Change''' button (a pop-up '''Manage Source''' opens - see next page
* Click on the  '''Change''' button (a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')
 
[[File:Picture16.png|frameless]]
in this Helpfile by clicking on '''Next''')


4 different types of '''Source''' are available:
4 different types of '''Source''' are available:
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'''Other:''' Free text describing a role not matching one of the above categories
'''Other:''' Free text describing a role not matching one of the above categories
[[File:Picture17.png|frameless]]


'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').
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* Enter or modify the information as appropriate
* Enter or modify the information as appropriate
[[File:Picture7c.jpg|frameless|525x525px]]


'''Main Contact''' <span style="color: red;">*</span>: By default logged user
'''Main Contact''' <span style="color: red;">*</span>: By default logged user
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* Click on the '''Change''' button to assign the contribution to a future meeting
* Click on the '''Change''' button to assign the contribution to a future meeting
[[File:Change.png|frameless|206x206px]]


(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )


* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.
[[File:Picture20.png|frameless|418x418px]]


The system returns to the contribution creation screen (click '''Next''' on this page).
The system returns to the contribution creation screen (click '''Next''' on this page).
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* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.
* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.
[[File:Picture21.png|frameless]]


The system displays all the work items attached to the group.
The system displays all the work items attached to the group.
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The selected Work Item(s) appear on the left part of the screen.
The selected Work Item(s) appear on the left part of the screen.
[[File:Picture22.png|frameless|394x394px]]


* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached.  
* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached.  
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=== WI Details tab - Introduction ===
=== WI Details tab - Introduction ===
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, select:
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description,  
 
* Select '''Creation of a New WI''' (Deliverable)
3.3 Creation of a New WI (Deliverable)
[[File:Picture23.png|frameless]]
 
To complete the WI Details tab for the Revision of an existing Work Item, select:


3.4 Revision of an existing Deliverable
To complete the WI Details tab for the Revision of an existing Work Item
* Select '''Revision of an existing Deliverable'''


=== WI Details tab - Creation of a New Deliverable ===
=== WI Details tab - Creation of a New Deliverable ===
Mandatory fields are marked with <span style="color: red;">*</span>
'''Mandatory fields are marked with''' <span style="color: red;">*</span>


WI Committee *: TB/WG/ISG automatically set by the system
'''WI Committee''' *: TB/WG/ISG automatically set by the system


* Use the drop down menu to change Technical Body or Working Group or Industry specification Group.
* Use the drop down menu to change Technical Body or Working Group or Industry Specification Group.


'''Project:''' To be explained
'''Project:''' Only used in cases where projects have been defined such as Release 2, Release 3)


'''Deliverable''' <span style="color: red;">*</span>: New (by default)
'''Deliverable''' <span style="color: red;">*</span>: New (by default)
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* Click on the drop down menu and select an ETSI deliverable type
* Click on the drop down menu and select an ETSI deliverable type


For ISGs only deliverable types GR and GS are permitted.
'''NOTE:''' For ISGs only deliverable types GR and GS are permitted.


'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.
'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.
[[File:Picture23.png|frameless|434x434px]]


'''Requested WI Reference''':
'''Requested WI Reference''':


'''First field''': prefilled with the name of the ETSI group.
'''First field''': prefilled with the name of the ETSI Group.


'''Second field:''' the next available ETSI WI Reference number (can be manually updated).
'''Second field:''' the next available ETSI WI Reference number (can be manually updated).


'''Third field:''' optional for a series of documents divided in parts.
'''Third field:''' optional for a series of documents divided in parts.
 
[[File:Picture24.png|left|frameless|446x446px]]
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see ETSI Directives, TWP, Clause 1.6).
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives], TWP, Clause 1.6).


'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.
'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.
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* Click on '''Add/Remove'''.
* Click on '''Add/Remove'''.
 
[[File:Picture25.png|frameless|373x373px]]
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.


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'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.
'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.
[[File:Picture88.png|frameless]]


'''Design for All Assessment:'''
'''Design for All Assessment:'''


* Click on the '''Assess''' button, review the fields and click '''Done'''.
* Click on the '''Assess''' button, review the fields and click '''Done'''.
[[File:Picture26.png|frameless|389x389px]]
To complete the '''Schedule, Aspects''' and '''Keywords''' and '''Frequencies''' fields:
* Expand the drop down menus on the right side of the screen to open (and close) these sections.
'''Schedule:'''
* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.
[[File:Picture92.png|frameless]]
'''Aspects and Keywords''':
* Select the appropriate Aspects.
[[File:Picture89.png|frameless]]


To complete the '''Schedule, Aspects''' and
'''Users'''


'''Keywords''' and '''Frequencies''' fields:
What is the end-use of the proposed ETSI Deliverable?


* Expand the drop down menus on the right side of the screen to open (and close) these sections.
Is it of interest to companies/organizations outside the telecommunications industry?
 
Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?
 
Will it improve privacy and security of user communications?
 
'''Consumers'''
 
Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?
 
Are there aspects related to individuals’ accessibility to products or services?
 
If so, then consumer representatives need to participate.
 
'''Environment issues'''
 
Does the subject have any relevance or potential impact for the environment?
 
Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?
 
If so, then the work needs to involve environmental stakeholders.
 
'''Labour'''
 
Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?
 
Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?
 
If so, then worker representatives should be consulted.
 
'''SMEs'''
 
Will the ETSI Deliverable be of  particular interest for SMEs, for example will it be especially be useful for smaller companies?
 
Will its implementation have particular implications for SMEs?
 
If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?
 
Is the ETSI Deliverable likely to be used as reference in public procurement?
 
Do you consider that the participation of SMEs in your technical group should be increased?


'''Schedule:'''
Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?


* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.
'''Security and privacy'''


To see how to complete these fields, see thenext page in this Helpfile
Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.


'''Aspects and Keywords''':
Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?


* Select the appropriate Aspects.
If so, due reference is needed on the Work Item form.


* Select Keywords by clicking on '''Add/Remove.'''
* Select Keywords by clicking on '''Add/Remove.'''
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* Select application using the drop down menu and the related frequency.
* Select application using the drop down menu and the related frequency.


[[File:Picture91.png|frameless]]
'''NOTE''': If the WI Details tab is not fully completed it is not possible to '''ACCEPT''' the WI proposal.


If the WI Details tab is not fully completed it is not possible to ACCEPT the WI proposal.
=== WI Details tab - Revision of an existing Deliverable ===
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp Work Programme] and pre-fill a number of fields.


=== WI Details tab - Revision of an existing Deliverable ===
[[File:Picture28.png|frameless|435x435px]]
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI Work Programme and pre-fill a number of fields.


'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)
'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)
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During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:
During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:


WI proposal is NOT READY for approval (mouse over to see why)
'''''WI proposal is NOT READY for approval (mouse over to see why)'''''
 
[[File:Picture29.png|frameless|443x443px]]


* Put mouse over this warning to see the missing information.
* Put mouse over this warning to see the missing information.
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Once all the mandatory fields in the WI Details tab have been filled in, the system will display:
Once all the mandatory fields in the WI Details tab have been filled in, the system will display:


'''WI proposal is complete (Ready for approval)'''
'''''WI proposal is complete (READY for approval)'''''
 
[[File:Picture30.png|frameless|434x434px]]


A contribution in status '''Reserved''' does not need to uploaded straight away.
A contribution in status '''Reserved''' does not need to uploaded straight away.
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* Select '''Complete now''' or '''Complete later'''
* Select '''Complete now''' or '''Complete later'''
[[File:Picture31.png|frameless]]


'''If the proposal is complete''':
'''If the proposal is complete''':


* Select '''Yes now''' or '''No later'''
* Select '''Yes now''' or '''No later'''
[[File:Picture32.png|frameless]]


'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.
'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.
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A cover page can be generated in 2 ways.
A cover page can be generated in 2 ways.


By the system or by the user.
By the system or by the user or


By the system:
By the system:
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* Click on '''Make available'''
* Click on '''Make available'''
[[File:Picture33.png|frameless]]


By the user:
By the user:
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* Click on '''Make available'''
* Click on '''Make available'''
[[File:Picture34.png|frameless]]


=== Preliminary Work Item number (PWI) ===
=== Preliminary Work Item number (PWI) ===
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The PWI number consists of the following:
The PWI number consists of the following:
[[File:Picture35.png|frameless]]


'''PWI_TB/ISG name_Year + sequence number_version'''
'''PWI_TB/ISG name_Year + sequence number_version'''
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The PWI number is visible in 2 places:
The PWI number is visible in 2 places:
[[File:Picture36.png|frameless]]


1.In the '''WI Details''' tab in the NWI proposal
1.In the '''WI Details''' tab in the NWI proposal
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2. In the Work Programme
2. In the Work Programme


=== Make available a New WI Proposal / Description ===
=== Make Available a New WI Proposal / Description ===
The '''Related Contributions''' tab allows:
The '''Related Contributions''' tab allows:


Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.
Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.
[[File:Picture37.png|frameless]]


=== Related Contribution tab ===
=== Related Contribution tab ===
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* Click on '''Save changes'''
* Click on '''Save changes'''
[[File:Picture38.png|frameless]]


NOTE: Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]]  
'''NOTE:''' Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]]  


=== History tab ===
=== History tab ===
The '''History tab''' displays the life-cycle of a contribution.
The '''History tab''' displays the life-cycle of a contribution.
[[File:Picture39.png|frameless|471x471px]]


== Revise a Contribution - Introduction ==
== Revise a Contribution - Introduction ==
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* Create a Revision of the Contribution via:
* Create a Revision of the Contribution via:
a) The '''Contributions''' tab
a) The '''Contributions''' tab
[[File:Picture40.png|frameless]]


or
or


b) The '''Meetings''' tab
b) The '''Meetings''' tab
[[File:Picture41.png|frameless]]


=== Revise a Contribution type: Other ===
=== Revise a Contribution type: Other ===
From the '''Contributions''' tab:
From the '''Contributions''' tab:
* Identify the Contribution to be revised and  
*Identify the Contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] .The '''General''' tab opens
click on the glasses     XXXXX   icon.
[[File:Picture42.png|frameless]]
 
The '''General''' tab opens
* Click '''Revise''' on the bottom of the screen
* Click '''Revise''' on the bottom of the screen
 
[[File:Picture43.png|frameless]]
* Update the fields (e.g. Meeting Allocation, Abstract)
* Update the fields (e.g. Meeting Allocation, Abstract)


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From the '''Meetings''' tab:
From the '''Meetings''' tab:
* Identify the meeting that the contribution is attributed to
* Identify the meeting that the contribution is attributed to
* Click on the meeting hyperlink  The '''Meeting Information''' page opens.


* Click on the link to '''List of xxx Contributions assigned to this meeting'''
[[File:Picture44c.png|frameless|392x392px]]
* Click on the meeting hyperlink 
The '''Meeting Information''' page opens.
* Click on the link to '''List of 25 Contributions assigned to this meeting'''
[[File:Picture43b.png|frameless]]


* Identify the contribution to revise and click on the    Glasse XXX   icon.   
* Identify the contribution to revise and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]  
The General tab opens   
The General tab opens   
* Click on '''Revise''' on the bottom of the screen.
* Click on '''Revise''' on the bottom of the screen.
[[File:Picture46.png|frameless]]
* Update the fields (Meeting Allocation, Abstract)
* Update the fields (Meeting Allocation, Abstract)
* Select the revised file to upload
* Select the revised file to upload
* Click on '''Save changes''' followed by '''Upload/Make Available'''   The contribution number will automatically reflect the revision number (i.e. r1, r2).
* Click on '''Save changes''' followed by '''Upload/Make Available.'''  
The contribution number will automatically reflect the revision number (i.e. r1, r2).


=== Revise a Contribution type: NWI Proposal / Description ===
=== Revise a Contribution type: NWI Proposal / Description ===
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional Supporting companies or schedule.
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses  XXXX    iconThe contribution details page will open.
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] . The contribution details page will open.
 
[[File:Picture47.png|frameless]]
* Click on '''Revise'''
* Click on '''Revise'''
 
[[File:Picture48.png|frameless]]
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)
 
[[File:Picture49.png|frameless]]
* Open the '''WI Details''' tab to insert new information
* Open the '''WI Details''' tab to insert new information
[[File:Picture50.png|frameless]]
* Click on '''Save changes''' followed by '''Upload/make Available'''.
* Click on '''Save changes''' followed by '''Upload/make Available'''.
For help see Section 2.6


The contribution number will automatically reflect the revision number (i.e. r1, r2).
The contribution number will automatically reflect the revision number (i.e. r1, r2).
Line 469: Line 576:
'''NOTE''': The PWI number will also be revised.
'''NOTE''': The PWI number will also be revised.


== Change the status "Available" of a Contribution - Introduction ==
== Change the status '''Available''' of a Contribution - Introduction ==
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.


=== Change the status of Contribution type: Other, Meeting Agenda, Meeting Report, Liaison Statements ===
=== Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other===
 
From the '''Contributions''' tab: Identify the Contribution to be revised and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]


From the '''Contributions''' tab:Identify the Contribution to be revised and click on the glasses    XXXX    icon.
[[File:Picture52.png|frameless|320x320px]]
* Click on the appropriate '''status''' button
[[File:Picture53.png|frameless|338x338px]]


Identify the Contribution to be revised and click on the glasses    XXXX    icon.
'''Status options:'''


•Click on the appropriate '''status''' button
[[File:Picture51.png|frameless]]




Status '''Accepted'''
Status '''Accepted'''


'''Definition:'''  
'''Definition:''' A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.


A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.
[[File:Picture54.png|frameless]]


'''NOTE''':
'''NOTE''': It is not possible to revise an Accepted Contribution.
 
It is not possible to revise an Accepted contribution.


A pop-up window will open
A pop-up window will open
 
* Enter comments if any and click '''OK'''.
•Enter comments if any and click '''OK'''.
 
The new status is reflected in the General tab of the '''Contribution'''.
The new status is reflected in the General tab of the '''Contribution'''.


Status '''Rejected'''
Status '''Rejected'''


'''Definition:'''
'''Definition:''' A Contribution '''For Decision''' has been discussed and '''Rejected'''.


A Contribution '''For Decision''' has been discussed and '''Rejected'''.
[[File:Picture55.png|frameless]]


'''NOTE:'''
'''NOTE:''' It is not possible to revise a Rejected Contribution.
 
It is not possible to revise a Rejected contribution.


A pop-up window will open.
A pop-up window will open.
 
* Enter comments (mandatory) and click '''OK'''.
•Enter comments (mandatory) and click '''OK'''.
 
The new status is reflected in the '''Genera'''l tab of the Contribution
The new status is reflected in the '''Genera'''l tab of the Contribution


Status '''Noted'''
Status '''Noted'''


•
[[File:Picture56.png|frameless]]


A contribution For Information or For Discussion  has been presented and either no further action is required or the proposal needs further enhancement.
A contribution For '''Information''' or '''For Discussion'''  has been presented and either no further action is required or the proposal needs further enhancement.


Options:
Options:
Line 525: Line 628:
Status '''Noted Revision Requested'''
Status '''Noted Revision Requested'''


A contribution '''For Decision''' may additionally have
A contribution '''For Decision''' may additionally have Status '''Noted with Revision Requested & pre-approved'''.
 
Status '''Noted with Revision Requested & pre-approved'''.


A pop-up window will open.
A pop-up window will open.
 
* Enter comments and click '''OK'''.
•Enter comments and click '''OK'''.
The new status is reflected in the General tab of the Contribution.
 
The new status is reflected in the General tab of the contribution.


Status '''Postpone'''
Status '''Postpone'''
Line 541: Line 640:
Status '''Withdraw'''
Status '''Withdraw'''


'''NOTE:'''
[[File:Picture57.png|frameless]]


A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.
'''NOTE:''' A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.


A pop-up window will open.
A pop-up window will open.
 
* Enter comments and click '''Withdraw'''.
•Enter comments and click '''Withdraw'''.
 
The new status is reflected in the General tab of the Contribution.
The new status is reflected in the General tab of the Contribution.


*  
*  
Line 557: Line 652:
=== Change the status of Contribution type: NWI Proposal / Description ===
=== Change the status of Contribution type: NWI Proposal / Description ===
To Accept a New Work Item Proposal / Description there are two scenarios:
To Accept a New Work Item Proposal / Description there are two scenarios:
* TB/ISG level


•
* Working Group level (followed by TB/ISG approval)


•TB/ISG level
=== To Accept a NWI Proposal created at TB/ISG level ===
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.
[[File:Picture58.png|frameless]]


•
Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:
* Click on '''Accept'''
[[File:Picture59.png|frameless]]


•Working Group level (followed by TB/ISG approval)
A pop-up window will open
* Enter comments if any and click '''OK.'''
[[File:Picture60.png|frameless]]


=== To Accept a NWI Proposal created at TB/ISG level ===
The new status is reflected in the General tab of the Contribution.


•Click on the glasses icon     for the NWI proposal.
=== To Accept a NWI Proposal created at WG level ===
A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.


•
There are 2 ways:
*Click on the glasses icon [[File:Glasses icon.PNG|frameless]]  for the NWI proposal
[[File:Picture61.png|frameless]]
* Select '''Submit to ERM''' for approval in the General tab
[[File:Picture62.png|frameless]]
* Select the appropriate meeting from the drop down list
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.


Providing all fields have been entered in the
Alternatively
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.
[[File:Picture63b.png|frameless]]
* Click on Accept followed by Create new from this one in the General tab.
[[File:Picture63.png|frameless]]


WI Details tab and the proposal is ready for approval:
=== To Progress a NWI Proposal created at WG level ===
A new contribution page will open with the WI '''Details''' tab pre-filled
* Update the Source with the WG name


• Click on Accept
* Change the Input for committee to the parent TB/ISG


* Allocate the WI proposal to the next available meeting by clicking on the Change button
[[File:Picture64.png|frameless]]
* Click on '''Save changes'''
A pop-up window will open
A pop-up window will open
* Click on '''Yes''' now
[[File:Picture65.png|frameless]]


•Enter comments if any and click OK.
The WI proposal will be Reserved and allocated a Contribution number.
 
* Click on '''Upload/Make Available'''
The new status is reflected in the General tab
[[File:Picture66.png|frameless]]
* Select '''Make available'''
[[File:Picture68.png|frameless]]


of the contribution.
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.


== Draft (of ETSI Standards) - Introduction ==
== Drafts (of ETSI Standards) - Introduction ==
'''When creating the first version of a Draft'''
'''To create the first version of a Draft'''
 
* Download the deliverable templates from editHelp webpages


* Download the deliverable templates from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] webpages
[[File:EditHelp.jpg|600x600px]]
* These are in MS Word and contain essential titles and text blocks.
* These are in MS Word and contain essential titles and text blocks.


* Select the appropriate deliverable type (see ETSI Directives Technical Working Procedures (TWP) Annex A.3).
* Select the appropriate deliverable type (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3).


=== Find the templates for ETSI deliverables ===
=== Find the templates for ETSI deliverables ===
Line 602: Line 724:
- one without the explanatory text.
- one without the explanatory text.


'''NOTE:'''
'''NOTE:''' If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.


If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.
[[File:Picture69.png|frameless]]


=== Create a Contribution type: '''New Draft''' ===
=== Create a Contribution type: '''New Draft''' ===
Line 613: Line 735:
- via the Drafts tab (see 5.7)
- via the Drafts tab (see 5.7)


Contributions:
'''Contributions:'''


* Select the Contributions tab
* Select the Contributions tab
[[File:Picture70.png|frameless]]
* Click on New Draft in the drop-down menu


* Click on New Draft in the dropdown menu
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab.
 
The '''Contribution Creation''' screen
 
opens in a new window on the General tab.


Add link to scenario 2/5.7 via the Latest Drafts tab?
==== '''New Draft -''' General tab ====
 
=== '''New Draft -''' General tab ===
* Complete the General tab
* Complete the General tab
[[File:Picture71.png|frameless]]


Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file
Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file
Line 638: Line 757:
* Click on Change  (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)
* Click on Change  (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)


'''NOTE:'''  
'''NOTE:''' Mandatory fields are marked <span style="color: red;">*.</span>


Mandatory fields are marked <span style="color: red;">*.</span>
4 different types of Source are available:


4 different types of Source are available:
[[File:Picture72.png|frameless]]
# '''Organisation(s):''' Only active ETSI members/participants will be displayed
# '''Organisation(s):''' Only active ETSI members/participants will be displayed
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group
Line 648: Line 767:
# '''Other:''' Free text describing a role not matching one of the above categories
# '''Other:''' Free text describing a role not matching one of the above categories


'''NOTE:'''
'''NOTE:''' There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).
 
There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).


* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.


Main Contact <span style="color: red;">*</span>: By default logged user
'''Main Contact''' <span style="color: red;">*</span>: By default logged user


Input for committee <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''
'''Input for committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''


Contribution for <span style="color: red;">*</span>: Decision, Discussion or  Information
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or  '''Information'''


* Select the appropriate one
* Select the appropriate one
[[File:Picture7c.jpg|frameless|701x701px]]


Additional contact info: If applicable
'''Additional contact info''': If applicable


'''Meeting – Allocation'''
'''Meeting – Allocation'''
Line 669: Line 787:


* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.
[[File:Picture74.png|frameless]]


The system reverts to the contribution creation screen.
The system reverts to the contribution creation screen.
Line 676: Line 795:
Contributions assigned to a meeting are then listed in the Meeting's Document list.
Contributions assigned to a meeting are then listed in the Meeting's Document list.


=== Draft tab ===
==== Draft tab ====
Next click on the '''Draft''' tab
Next click on the '''Draft''' tab


'''WI Committee''': Automatically set,
[[File:Picture75.png|frameless]]


but can be changed to another TB / WG / ISG
'''WI Committee''': Automatically set, but can be changed to another TB / WG / ISG


'''WI Reference:'''
'''WI Reference:'''


* Choose an existing Draft version or upload a new one using the drop down menu  
* Choose an existing Draft version or upload a new one using the drop down menu  
[[File:Picture76.png|frameless|339x339px]]


'''Version:'''
'''Version:'''
Line 701: Line 821:


* Click on '''Upload/Make available'''
* Click on '''Upload/Make available'''
[[File:Picture77.png|frameless]]


There are 2 ways to proceed:
There are 2 ways to proceed:
Line 715: Line 836:
'''Main Contact''' *: By default logged user
'''Main Contact''' *: By default logged user


'''Input for Committee''' *: Automatically set, but can be changed to another TB or WG or ISG
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG


'''Contribution for''' *: Decision, Discussion or Information  
'''Contribution for''' <span style="color: red;">*</span>: Decision, Discussion or Information  


* Select the appropriate one
* Select the appropriate one
Line 723: Line 844:
Additional contact info: If applicable
Additional contact info: If applicable


=== General tab ===
==== General tab ====
* Complete the '''General''' tab
* Complete the '''General''' tab


'''Title''' *: The system will use the title given in this
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file


field as the name of the uploaded file
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user
 
'''Type''' *: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user


* To modify from '''Source''':
* To modify from '''Source''':


•Click on '''Change''', a pop-up Manage Source opens
* Click on '''Change''', a pop-up Manage Source opens


* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.
* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.
Line 747: Line 866:
* Other: Free text describing a role not matching one of the above categories
* Other: Free text describing a role not matching one of the above categories


'''NOTE:'''  
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').
 
* Use the Filter, the Add button and the Done button to select the appropriate criteria
There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').
 
'''Main Contact''' <span style="color: red;">*</span>: By default logged user
'''Main Contact''' <span style="color: red;">*</span>: By default logged user


Line 773: Line 890:
Contributions assigned to a meeting are then listed in the Meeting's Document list.
Contributions assigned to a meeting are then listed in the Meeting's Document list.


=== Draft tab ===
==== Draft tab ====
* Next click on the '''Draft''' tab
* Next click on the '''Draft''' tab


For information only since the Draft is already on the server the fields are pre-filled
For information only since the Draft is already on the server the fields are pre-filled
WI Committee: Automatically set, but can be changed to another TB / WG / ISG
WI Reference:
* Choose an existing Draft version or upload a new one using the drop down menu
Version:
* Upload a new one or choose an existing draft version


* Click on '''Save changes'''
* Click on '''Save changes'''
Line 793: Line 917:
* Either by requesting an automatically generated cover page
* Either by requesting an automatically generated cover page


* Or by selecting one in MS Word already saved on the pc.
* Or by selecting one in MS Word already saved on the PC.


* The system will zip the cover page and Draft together
* The system will zip the cover page and Draft together


* Click on '''Make available'''
=== Create a New Draft from the Drafts tab ===
* Click on the Drafts tab
Find the Work Item Identification of the Draft to be uploaded.
3 icons are available [[File:Glasses icon.PNG|frameless]] [[File:Windows-Manage.gif|frameless|13x13px]]  [[File:Update.gif|frameless]] 
Click on the U icon [[File:Update.gif|frameless]]
[[File:Picture78.png|frameless|800x800px]]
A pop-up window opens.
2 scenarios are possible.
[[File:Picture80.png|433x433px]]
'''Either:'''
Upload a new draft:
* Upload a new version for this Work Item by selecting '''Upload a new draft''' and finding it in a local file.
* Confirm the new version number (i.e. 0.1.0)
* Confirm the '''New Status.'''
* Click on '''Save.'''
'''Or:'''
Change status of the latest draft:
* Expand the drop down menu '''New Status''' to update the status of an already uploaded draft
* Choose one of the maturity milestones:
* Early draft,
* Stable draft
* Final draft for approval
The system will automate a notification: '''Your draft has been successfully uploaded.'''
As a result the Work Item journal is also updated in the Work Programme.
=== Contribute a New Draft from the Drafts tab ===
* Click on the Drafts tab
[[File:Picture81.png|800x800px]]
* Click on the [[File:C icon.PNG|frameless]] icon that is on the same line as the Work Item reference
The Contribution creation screen for type '''Draft''' opens.
[[File:Picture82.png]]
==== General tab ====
* Complete the '''General''' tab
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user
* To modify “'''from Source'''”:
* Click on '''Change''', a pop-up '''Manage Source''' opens
[[File:Picture83.png|273x273px]]
* NOTE: Mandatory fields are marked with *.
* 4 different types of '''Source''' are available:
[[File:Picture17.png|400x400px]]
* '''Organisation(s):''' Only active ETSI members/participants will be displayed
* '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group
* '''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other
* '''Other''': Free text describing a role not matching one of the above categories
'''NOTE''': There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same '''type''').
'''Main Contact''' <span style="color: red;">*</span>: By default logged user
[[File:Picture7c.jpg|701x701px]]
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information'''
* Select the appropriate one '''Additional contact info''': If applicable
'''Meeting – Allocation'''
* Click on the '''Change''' to assign the contribution to a future meeting.
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.
[[File:Picture74.png|507x507px]]
The system reverts to the contribution creation screen.
To remove a meeting allocation, click on the red cross. [[File:Red Cross.png|frameless|15x15px]]
Contributions assigned to a meeting are then listed in the Meeting's Document list.
==== Draft tab ====
* Next click on the '''Draft''' tab
[[File:Picture87.png]]
For information only since the Draft is already on the server the fields are pre-filled
* Click on '''Save changes'''
The system displays a confirmation message '''Contribution has been Reserved'''.
=== Create a cover page for type: New Draft ===
The cover page is the ID card of the contribution.
It retrieves the information from the '''General''' tab.
* Click on '''Upload/Make available'''
There are 2 ways to proceed:
* Either by requesting an automatically generated cover page
* Or by selecting one in MS Word already saved on the PC.
* The system will zip the cover page and Draft together
* Click on '''Make available'''
* Click on '''Make available'''


Line 838: Line 1,076:


'''RoP'''  ETSI Rules of Procedure
'''RoP'''  ETSI Rules of Procedure
'''SMP''' Standards Making Progress


'''SR'''  Special Report
'''SR'''  Special Report

Latest revision as of 14:39, 2 December 2021

Getting started - How to use the Contributions tool on the Portal

Only users logged on the Portal can Reserve/Upload Contributions!

(To request an ETSI on-line account)

Picture1.png

  • Once logged on, select the relevant group, e.g. for Technical Committee DECT:

Picture2.png

  • Select the tab “Contributions”

Identify the Contribution type

Under the New contribution drop-down list there are several types of contributions available

Picture4.png

See below links to information about the types New Draft and New WI Proposal / Description:

Create a contribution type: New WI Proposal / Description
Create a contribution type: New Draft
Revision of existing contributions

Create contribution type: Other Contribution

This type of contribution (Other Contribution) is typically used for PowerPoint presentations, supporting material and analysis.

Picture4.png

  • Click on Other Contribution in the drop-down menu

NOTES:

The information for the type Other Contribution in this Helpfile is also valid for the contribution types Change Request, Liaison Statement IN, Liaison Statement OUT, Meeting Agenda and Meeting Report.

Mandatory fields are marked with a red asterix *.

General tab

Picture5b.jpg

Title *: The title given will be used as the name of the uploaded file

Type *: Other Contribution is pre-selected

from Source *: By default the logged-in user

To modify the Source:

  • Click on Change(a pop-up Manage Source opens

Picture6.png

Abstract: Complementary document information can be added in this field.

4 different types of Source are available:

  1. Organisation(s): Only active ETSI members/participants will be displayed
  2. ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group
  3. Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other
  4. Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

  • Use the Filter, the Add button and the Done button to select the appropriate criteria
  • Enter or modify the information as appropriate

Picture7c.jpg

Main Contact *: The logged-in user

Additional contact info: If applicable

Input for Committee *: The TB, ISG or WG is automatically set, but can be changed

Contribution for *:Decision, Discussion or Information

Select the appropriate one

Meeting – Allocation

  • Click on the Change button to assign the contribution to a future meeting

Change.png

(To remove a wrongly assigned meeting allocation, click on the red cross Red Cross.png ). Follow the instructions in the blue text in the pop-up window and click on Done.

Assign.png
The system will return to the contribution creation screen ).
Contributions assigned to a meeting are then listed in the Meeting's Document list.
Related WIs or Deliverables
• Click on the Change button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group.
• Select the relevant work item(s) in the displayed list and click on Add. The selected Work Item(s) appears in List of related WIs.
Picture8.png
(To remove a Work Item selected in error, click on the red cross Red Cross.png )
• Click on Done and the system returns to the Contribution creation screen.

Related Contributions tab

Related Contributions can be linked together (via the General tab or via the Related Contributions tab).

This would be used for transparency when there are existing contributions on the same topic.

To complete the Related Contributions tab:

  • Find the contribution in the list or using the Filter button
  • Click on Add
  • Click on Save changes

A pop-up message will confirm the contribution number and its status RESERVED.

NOTES:

A contribution in status Reserved can be edited without generating a new file.

Related contributions can be removed by clicking on the red cross Red Cross.png .

Create a cover page for type: Other Contribution

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

Picture9.jpg

To generate a cover page:

  • Click on Get cover page
    • an MS Word file will de downloaded.
      • This file is pre-filled with the information you have entered in the General tab
      • The file name starts with the identifier of your contribution
    • Open it
  • Type the content of your contribution in the body of the file and Save
  • If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.

Make available a Contribution type: Other Contribution

  • Click on Upload/Make Available

Picture10.png

  • Select the zip file

Picture11.png

  • Click on Make Available

The contribution with a full filename will then be available on the ETSI portal.

Picture12.png

  • Subscribe to Contribution upload Notification to receive an e-mail that a new contribution has been uploaded Picture13.png

Create a Contribution type: New Work Item (NWI) Proposal

It is mandatory for New Work Item proposals to be created under the type NWI Proposal / Description in order to generate an entry in the ETSI Work Programme.

Picture14.png

  • Click on New WI Proposal / Description in the dropdown menu

For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.

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To see how to complete these tabs, see the next pages in this Helpfile.

General tab

The Contribution Creation screen opens in a new window on the General tab

Mandatory fields are marked with *

Title *: To describe the content of the contribution

(The system will use the title given in this field as the name of the uploaded file)

Type *: New WI Proposal / Description type is pre-selected

Source *: By default the logged-in user

To modify the source:

  • Click on the  Change button (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)

Picture16.png

4 different types of Source are available:

Organisation(s): Only active ETSI members/participants will be displayed

ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other

Other: Free text describing a role not matching one of the above categories

Picture17.png

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

  • Use the Filter, the Add button and the Done button to select the appropriate criteria
  • Enter or modify the information as appropriate

Picture7c.jpg

Main Contact *: By default logged user

Additional contact info: If applicable

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Meeting – Allocation

  • Click on the Change button to assign the contribution to a future meeting

Change.png

(To remove a wrongly assigned meeting allocation, click on the red cross Red Cross.png )

  • Follow the instructions in the blue text in the pop-up window and click on Done.

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The system returns to the contribution creation screen (click Next on this page).

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Related WIs or Deliverables

  • Click on the Change button to attach the contribution to an existing Work Item or deliverable.

Picture21.png

The system displays all the work items attached to the group.

  • Select the relevant work item(s) in the displayed list and click on Add.

(To remove a Work Item selected in error, click on the red cross  Red Cross.png )

The selected Work Item(s) appear on the left part of the screen.

Picture22.png

  • Click on Done and the system reverts to the contribution creation screen with the related WI attached.
  • Abstract: Complementary document information can be added in this field.

WI Details tab - Introduction

To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description,

  • Select Creation of a New WI (Deliverable)

Picture23.png

To complete the WI Details tab for the Revision of an existing Work Item

  • Select Revision of an existing Deliverable

WI Details tab - Creation of a New Deliverable

Mandatory fields are marked with *

WI Committee *: TB/WG/ISG automatically set by the system

  • Use the drop down menu to change Technical Body or Working Group or Industry Specification Group.

Project: Only used in cases where projects have been defined such as Release 2, Release 3)

Deliverable *: New (by default)

Standard Type *:

  • Click on the drop down menu and select an ETSI deliverable type

NOTE: For ISGs only deliverable types GR and GS are permitted.

To be published as Version: Automatically set to 1.1.1 for new deliverables.

Picture23.png

Requested WI Reference:

First field: prefilled with the name of the ETSI Group.

Second field: the next available ETSI WI Reference number (can be manually updated).

Third field: optional for a series of documents divided in parts.

Picture24.png

Formal Title *: By default the TB, WG or ISG short name (see ETSI Directives, TWP, Clause 1.6).

Formal Title 2 *: Refers to the domain in which the work will be carried out.

Formal Title 3: Indicates the separate parts of a specification.

Working Title: Short name that is displayed on the Latest Drafts application on the portal.

Scope of Work:

  • Explain the work to be done.

Rapporteur:

  • From the drop down menu type the first name or the surname and the full details will appear.

Only names registered in the ETSI database will be displayed.

Supporting companies:

  • Click on Add/Remove.

Picture25.png

  • In the Search field first enter the name of the organisation then click on the Filter button.

   The full name should appear in the box below.

  • Select the organisation from the list and click on Add, or double click on the name to move it to the left side of the screen.

NOTE: Minimum four supporting ETSI Full and or Associate Members per Work Item.

Picture88.png

Design for All Assessment:

  • Click on the Assess button, review the fields and click Done.

Picture26.png

To complete the Schedule, Aspects and Keywords and Frequencies fields:

  • Expand the drop down menus on the right side of the screen to open (and close) these sections.

Schedule:

  • Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.

Picture92.png

Aspects and Keywords:

  • Select the appropriate Aspects.

Picture89.png

Users

What is the end-use of the proposed ETSI Deliverable?

Is it of interest to companies/organizations outside the telecommunications industry?

Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?

Will it improve privacy and security of user communications?

Consumers

Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?

Are there aspects related to individuals’ accessibility to products or services?

If so, then consumer representatives need to participate.

Environment issues

Does the subject have any relevance or potential impact for the environment?

Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?

If so, then the work needs to involve environmental stakeholders.

Labour

Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?

Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?

If so, then worker representatives should be consulted.

SMEs

Will the ETSI Deliverable be of particular interest for SMEs, for example will it be especially be useful for smaller companies?

Will its implementation have particular implications for SMEs?

If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?

Is the ETSI Deliverable likely to be used as reference in public procurement?

Do you consider that the participation of SMEs in your technical group should be increased?

Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?

Security and privacy

Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.

Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?

If so, due reference is needed on the Work Item form.

  • Select Keywords by clicking on Add/Remove.
  • Search the keywords and add them with a double click.
  • Click Done to save the selection and close the window.

A minimum of 2 Keywords are required.

Frequencies: (If applicable)

  • Select application using the drop down menu and the related frequency.

Picture91.png NOTE: If the WI Details tab is not fully completed it is not possible to ACCEPT the WI proposal.

WI Details tab - Revision of an existing Deliverable

For the Revision of an existing Deliverable the system will retrieve the details from the ETSI Work Programme and pre-fill a number of fields.

Picture28.png

Deliverable *: Revision of (by default)

  • Enter the ETSI number (e.g. GR NFV-IFA028) or the Work Item reference using the drop down menu.
  • Verify and update, as necessary
  • Click on Save changes.

A pop-up message will confirm the contribution number and its status RESERVED.

Check a Work Item (WI) Proposal / Description

During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:

WI proposal is NOT READY for approval (mouse over to see why)

Picture29.png

  • Put mouse over this warning to see the missing information.

The warning is refreshed automatically.

Once all the mandatory fields in the WI Details tab have been filled in, the system will display:

WI proposal is complete (READY for approval)

Picture30.png

A contribution in status Reserved does not need to uploaded straight away.

If the proposal is incomplete:

  • Select Complete now or Complete later

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If the proposal is complete:

  • Select Yes now or No later

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NOTE: In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.

Create a cover page for a New WI Proposal / Description

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

A cover page can be generated in 2 ways.

By the system or by the user or

By the system:

  • Click on Get cover page

A zip file will be generated with the cover page and the NWI proposal.

  • Click on Make available

Picture33.png

By the user:

  • Click on Get cover page
  • Update the cover page in MS Word and save.
  • Zip the cover page and contribution together
  • Click on Make available

Picture34.png

Preliminary Work Item number (PWI)

The PWI is the identification number of the Work Item until it is approved at the TB/ISG level.

Once approved at TB/ISG level the Work Item will get the WI reference as displayed in the Work Item form.

The PWI number consists of the following:

Picture35.png

PWI_TB/ISG name_Year + sequence number_version

For example, PWI_MEC_1749_v2 is a proposed Work Item to ISG MEC, the 49th proposal in 2017 and it is version 2 of the proposal).

The PWI number is visible in 2 places:

Picture36.png

1.In the WI Details tab in the NWI proposal

2. In the Work Programme

Make Available a New WI Proposal / Description

The Related Contributions tab allows:

Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.

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Related Contribution tab

Search by either a keyword or the Contribution number using

  • Select the related Contribution in the list
  • Click Add
  • Click on Save changes

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NOTE: Related contributions can be removed by clicking on the red cross Red Cross.png

History tab

The History tab displays the life-cycle of a contribution.

Picture39.png

Revise a Contribution - Introduction

To update the content of a Contribution which is currently in the status Available

  • Create a Revision of the Contribution via:

a) The Contributions tab

Picture40.png

or

b) The Meetings tab

Picture41.png

Revise a Contribution type: Other

From the Contributions tab:

  • Identify the Contribution to be revised and click on the glasses icon Glasses icon.PNG .The General tab opens

Picture42.png

  • Click Revise on the bottom of the screen

Picture43.png

  • Update the fields (e.g. Meeting Allocation, Abstract)
  • Select the revised file to upload
  • Click on Save changes followed by Upload/Make Available

The contribution number will automatically reflect the revision number (i.e. r1, r2).

From the Meetings tab:

  • Identify the meeting that the contribution is attributed to

Picture44c.png

  • Click on the meeting hyperlink

The Meeting Information page opens.

  • Click on the link to List of 25 Contributions assigned to this meeting

Picture43b.png

  • Identify the contribution to revise and click on the glasses icon. Glasses icon.PNG

The General tab opens

  • Click on Revise on the bottom of the screen.

Picture46.png

  • Update the fields (Meeting Allocation, Abstract)
  • Select the revised file to upload
  • Click on Save changes followed by Upload/Make Available.

The contribution number will automatically reflect the revision number (i.e. r1, r2).

Revise a Contribution type: NWI Proposal / Description

A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.

  • From the Contributions tab, identify the contribution to be revised and click on the glasses icon Glasses icon.PNG . The contribution details page will open.

Picture47.png

  • Click on Revise

Picture48.png

  • Update the fields in the General tab, if required (e.g. Meeting Allocation)

Picture49.png

  • Open the WI Details tab to insert new information

Picture50.png

  • Click on Save changes followed by Upload/make Available.

The contribution number will automatically reflect the revision number (i.e. r1, r2).

NOTE: The PWI number will also be revised.

Change the status Available of a Contribution - Introduction

Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.

Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other

From the Contributions tab: Identify the Contribution to be revised and click on the glasses icon. Glasses icon.PNG

Picture52.png

  • Click on the appropriate status button

Picture53.png

Status options:

Picture51.png


Status Accepted

Definition: A Contribution For Decision has been discussed and Accepted AS IT IS.

Picture54.png

NOTE: It is not possible to revise an Accepted Contribution.

A pop-up window will open

  • Enter comments if any and click OK.

The new status is reflected in the General tab of the Contribution.

Status Rejected

Definition: A Contribution For Decision has been discussed and Rejected.

Picture55.png

NOTE: It is not possible to revise a Rejected Contribution.

A pop-up window will open.

  • Enter comments (mandatory) and click OK.

The new status is reflected in the General tab of the Contribution

Status Noted

Picture56.png

A contribution For Information or For Discussion  has been presented and either no further action is required or the proposal needs further enhancement.

Options:

Status Noted

Status Noted Revision Requested

A contribution For Decision may additionally have Status Noted with Revision Requested & pre-approved.

A pop-up window will open.

  • Enter comments and click OK.

The new status is reflected in the General tab of the Contribution.

Status Postpone

This status can be reversed by clicking on the button Un Postpone.

Status Withdraw

Picture57.png

NOTE: A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.

A pop-up window will open.

  • Enter comments and click Withdraw.

The new status is reflected in the General tab of the Contribution.

Change the status of Contribution type: NWI Proposal / Description

To Accept a New Work Item Proposal / Description there are two scenarios:

  • TB/ISG level
  • Working Group level (followed by TB/ISG approval)

To Accept a NWI Proposal created at TB/ISG level

  • Click on the glasses icon Glasses icon.PNG for the NWI proposal.

Picture58.png

Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:

  • Click on Accept

Picture59.png

A pop-up window will open

  • Enter comments if any and click OK.

Picture60.png

The new status is reflected in the General tab of the Contribution.

To Accept a NWI Proposal created at WG level

A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.

There are 2 ways:

  • Click on the glasses icon Glasses icon.PNG for the NWI proposal

Picture61.png

  • Select Submit to ERM for approval in the General tab

Picture62.png

  • Select the appropriate meeting from the drop down list

The WI proposal will be registered in status Available under the parent TB/ISG and allocated to the meeting.

Alternatively

  • Click on the glasses icon Glasses icon.PNG for the NWI proposal.

Picture63b.png

  • Click on Accept followed by Create new from this one in the General tab.

Picture63.png

To Progress a NWI Proposal created at WG level

A new contribution page will open with the WI Details tab pre-filled

  • Update the Source with the WG name
  • Change the Input for committee to the parent TB/ISG
  • Allocate the WI proposal to the next available meeting by clicking on the Change button

Picture64.png

  • Click on Save changes

A pop-up window will open

  • Click on Yes now

Picture65.png

The WI proposal will be Reserved and allocated a Contribution number.

  • Click on Upload/Make Available

Picture66.png

  • Select Make available

Picture68.png

The WI proposal will be registered in status Available under the parent TB/ISG and allocated to the meeting.

Drafts (of ETSI Standards) - Introduction

To create the first version of a Draft

  • Download the deliverable templates from the editHelp! webpages

EditHelp.jpg

  • These are in MS Word and contain essential titles and text blocks.
  • Select the appropriate deliverable type (see ETSI Directives Technical Working Procedures (TWP) Annex A.3).

Find the templates for ETSI deliverables

There are 2 skeletons for each type of deliverable:

- one with explanatory text to guide rapporteurs

- one without the explanatory text.

NOTE: If the intention is to revise an existing deliverable, download the latest published version in MS Word from the ETSI Work Programme on the portal.

Picture69.png

Create a Contribution type: New Draft

There are 2 ways to upload a new version of a Draft deliverable:

- via the Contributions tab

- via the Drafts tab (see 5.7)

Contributions:

  • Select the Contributions tab

Picture70.png

  • Click on New Draft in the drop-down menu

The Contribution Creation screen opens in a new window on the General tab.

New Draft - General tab

  • Complete the General tab

Picture71.png

Title *: The system will use the title given in this field as the name of the uploaded file

Type *: New Draft is pre-selected

from Source *: By default the logged-in user

  • To modify the Source:
  • Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)

NOTE: Mandatory fields are marked *.

4 different types of Source are available:

Picture72.png

  1. Organisation(s): Only active ETSI members/participants will be displayed
  2. ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group
  3. Roles: Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other
  4. Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

  • Use the Filter, the Add button and the Done button to select the appropriate criteria.

Main Contact *: By default logged user

Input for committee *: Automatically set, but can be changed to another TB / WG / ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Picture7c.jpg

Additional contact info: If applicable

Meeting – Allocation

  • Click on the Change to assign the contribution to a future meeting.
  • Follow the instructions in the blue text in the pop-up window and click on Done.

Picture74.png

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross Red Cross.png .

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

Next click on the Draft tab

Picture75.png

WI Committee: Automatically set, but can be changed to another TB / WG / ISG

WI Reference:

  • Choose an existing Draft version or upload a new one using the drop down menu

Picture76.png

Version:

  • Upload a new one or choose an existing draft version
  • Click on Save changes

The system will confirm that the Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

  • Click on Upload/Make available

Picture77.png

There are 2 ways to proceed:

  • Either by requesting an automatically generated cover page
  • Or by selecting one in MS Word already saved on the pc.
  • The system will zip the cover page and Draft together
  • Click on Make available

Upload a New Draft

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Additional contact info: If applicable

General tab

  • Complete the General tab

Title *: The system will use the title given in this field as the name of the uploaded file

Type *: New Draft is pre-selected from Source *: By default the logged-in user

  • To modify from Source:
  • Click on Change, a pop-up Manage Source opens
  • NOTE: Mandatory fields are marked with *.
  • 4 different types of Source are available:
  • Organization(s): Only active ETSI members/participants will be displayed

•ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group

  • Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other
  • Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

  • Use the Filter, the Add button and the Done button to select the appropriate criteria

Main Contact *: By default logged user

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one

Additional contact info: If applicable

Meeting – Allocation

  • Click on the Change to assign the contribution to a future meeting.
  • Follow the instructions in the blue text in the pop-up window and click on Done.

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross Red Cross.png

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

  • Next click on the Draft tab

For information only since the Draft is already on the server the fields are pre-filled

WI Committee: Automatically set, but can be changed to another TB / WG / ISG

WI Reference:

  • Choose an existing Draft version or upload a new one using the drop down menu

Version:

  • Upload a new one or choose an existing draft version
  • Click on Save changes

The system displays a confirmation message Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

  • Click on Upload/Make available

There are 2 ways to proceed:

  • Either by requesting an automatically generated cover page
  • Or by selecting one in MS Word already saved on the PC.
  • The system will zip the cover page and Draft together
  • Click on Make available

Create a New Draft from the Drafts tab

  • Click on the Drafts tab

Find the Work Item Identification of the Draft to be uploaded.

3 icons are available Glasses icon.PNG Windows-Manage.gif Update.gif

Click on the U icon Update.gif

Picture78.png

A pop-up window opens.

2 scenarios are possible.

Picture80.png

Either:

Upload a new draft:

  • Upload a new version for this Work Item by selecting Upload a new draft and finding it in a local file.
  • Confirm the new version number (i.e. 0.1.0)
  • Confirm the New Status.
  • Click on Save.

Or:

Change status of the latest draft:

  • Expand the drop down menu New Status to update the status of an already uploaded draft
  • Choose one of the maturity milestones:
  • Early draft,
  • Stable draft
  • Final draft for approval

The system will automate a notification: Your draft has been successfully uploaded.

As a result the Work Item journal is also updated in the Work Programme.

Contribute a New Draft from the Drafts tab

  • Click on the Drafts tab

Picture81.png

  • Click on the C icon.PNG icon that is on the same line as the Work Item reference

The Contribution creation screen for type Draft opens.

Picture82.png

General tab

  • Complete the General tab

Title *: The system will use the title given in this field as the name of the uploaded file

Type *: New Draft is pre-selected

from Source *: By default the logged-in user

  • To modify “from Source”:
  • Click on Change, a pop-up Manage Source opens

Picture83.png

  • NOTE: Mandatory fields are marked with *.
  • 4 different types of Source are available:

Picture17.png

  • Organisation(s): Only active ETSI members/participants will be displayed
  • ETSI committee(s): Active ETSI Technical Body/Industry Specification Group/Working Group
  • Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other
  • Other: Free text describing a role not matching one of the above categories

NOTE: There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).

Main Contact *: By default logged user

Picture7c.jpg

Input for Committee *: Automatically set, but can be changed to another TB or WG or ISG

Contribution for *: Decision, Discussion or Information

  • Select the appropriate one Additional contact info: If applicable

Meeting – Allocation

  • Click on the Change to assign the contribution to a future meeting.
  • Follow the instructions in the blue text in the pop-up window and click on Done.

Picture74.png

The system reverts to the contribution creation screen.

To remove a meeting allocation, click on the red cross. Red Cross.png

Contributions assigned to a meeting are then listed in the Meeting's Document list.

Draft tab

  • Next click on the Draft tab

Picture87.png

For information only since the Draft is already on the server the fields are pre-filled

  • Click on Save changes

The system displays a confirmation message Contribution has been Reserved.

Create a cover page for type: New Draft

The cover page is the ID card of the contribution.

It retrieves the information from the General tab.

  • Click on Upload/Make available

There are 2 ways to proceed:

  • Either by requesting an automatically generated cover page
  • Or by selecting one in MS Word already saved on the PC.
  • The system will zip the cover page and Draft together
  • Click on Make available

See terms and abbreviations

EDRs  ETSI Drafting Rules

EG  ETSI Guide

EN  European Standard

ENAP  EN Approval Procedure

EP  ETSI Project

EPP  ETSI Partnership Project

ES  ETSI Standard

EWP  ETSI Work Programme

GR  Group Report

GS  Group Specification

HS  Harmonised Standard

IPR  Intellectual Property Right

ISG  Industry Specification Group

MAP  Membership Approval Procedure

NSO  National Standards Organization

NWI  New Work Item

OCG  Operational Co-ordination Group

PAS  Publicly Available Specification

RoP  ETSI Rules of Procedure

SMP Standards Making Progress

SR  Special Report

STF  Special Task Force

TB  Technical Body

TC  Technical Committee

ToR  Terms of Reference

TR  Technical Report

TS  Technical Specification

TWPs  Technical Working Procedures

WG  Working Group

WI  Work Item

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