Meetings Management 2.0 - Revision history

Kozlova at 09:21, 14 October 2025

2025-10-14T09:21:53Z

← Older revision		Revision as of 10:21, 14 October 2025
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	\|ETSI rooms pre-booking reminder		\|ETSI rooms pre-booking reminder
	\|TO: meeting creator		\|TO: meeting creator
	~~CC: meetings@etsi.org~~
	\|Several reminders when meeting status = “Draft” and has at least one ETSI room request in status “prebooked”.		\|Several reminders when meeting status = “Draft” and has at least one ETSI room request in status “prebooked”.
	\|-		\|-
	\|Maximum room capacity reached		\|Maximum room capacity reached
	\| TO: meeting creator		\| TO: meeting creator
	~~CC: meetings@etsi.org~~
	\|When the meeting room allocated to the meeting has almost reached the maximum capacity.		\|When the meeting room allocated to the meeting has almost reached the maximum capacity.
	\|-		\|-

Kozlova at 07:07, 29 September 2025

2025-09-29T07:07:21Z

← Older revision		Revision as of 08:07, 29 September 2025
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	The <span style="color: blue">'''Meeting Management v2 (MMP 2.0)'''</span> ~~focuses on developing an updated~~ web application for managing meetings. The key ~~improvements~~ include:		The <span style="color: blue">'''Meeting Management v2 (MMP 2.0)'''</span> is a web application for managing meetings. The key features include:

	* ~~Implementing a revamped meeting~~ management web application;		* Meeting management web application;
	* ~~Upgrading the room~~ booking and pre-booking features;		* Room booking and pre-booking features;
	* ~~Replacing the meeting~~ calendar functions ~~currently offered by the DS legacy web application~~.		* Meeting calendar functions.

	[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]		[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]

Kozlova: accessibility need notification

2025-09-26T12:55:08Z

accessibility need notification

← Older revision		Revision as of 13:55, 26 September 2025
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	CC: meeting creator		CC: meeting creator
	\|Once the field "IT equipment" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Helpdesk team and cc'd to the meeting creator.		\|Once the field "IT equipment" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Helpdesk team and cc'd to the meeting creator.
			\|-
			\|Notification of accessibility needs
			\|TO: meeting creator
			CC: Meeting contacts, events team
			\|When a delegate submits an accessibility need, the host, the TG Support staff and ETSI Meeting Support team receive an automated notification. It is recommended that the
	\|}		\|}

Kozlova at 13:50, 19 August 2025

2025-08-19T13:50:02Z

← Older revision		Revision as of 14:50, 19 August 2025
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	\|TO: meeting creator		\|TO: meeting creator
	CC: meetings@etsi.org (if ETSI Premises)		CC: meetings@etsi.org (if ETSI Premises)

			TO: registered participants (ETSI only)
	\|Updates taken into account: start & end dates, time, location, presence type, allocated meeting room.		\|Updates taken into account: start & end dates, time, location, presence type, allocated meeting room.
	\|-		\|-
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	\|TO: meeting creator		\|TO: meeting creator
	CC: meetings@etsi.org (if ETSI Premises)		CC: meetings@etsi.org (if ETSI Premises)

			TO: registered participants (ETSI only)
	\|When a meeting is canceled. If ETSI Premises any room that was prebooked or booked will be now automatically released.		\|When a meeting is canceled. If ETSI Premises any room that was prebooked or booked will be now automatically released.
			\|-
			\|Meeting reminder
			\|TO: registered participants (if ETSI premises)
			\|A reminded containing the QR code sent 7 days before eth emeeting.
	\|}		\|}

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	CC: meeting creator		CC: meeting creator
	\|When the selected room is not marked as “Recommended” and the user clicks "Save as draft" or “Publish meeting”.		\|When the selected room is not marked as “Recommended” and the user clicks "Save as draft" or “Publish meeting”.
			\|-
			\|Reminder if Draft meeting with prebooked room
			\|TO: meeting creator
			\|ETSI rooms pre-booking reminder - Prevent unnecessary blocking of ETSI meeting rooms due to meetings remaining in Draft status.
	\|-		\|-
	\|List of local meetings without room request		\|List of local meetings without room request

Cimpeanu at 12:54, 24 February 2025

2025-02-24T12:54:10Z

← Older revision		Revision as of 13:54, 24 February 2025
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	[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]		[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]

	On the [[Meetings Management 2.0 FaQs\|FAQ page]] you can find most frequent and relevant questions that we received so far from different users.		On the [[Meetings Management 2.0 FaQs\|FAQ page]] you can the find most frequent and relevant questions that we received so far from different users.

	Following the [[ChangeLog\|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.		Following the [[ChangeLog\|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.

Cimpeanu at 12:53, 24 February 2025

2025-02-24T12:53:47Z

← Older revision		Revision as of 13:53, 24 February 2025
Line 6:		Line 6:

	[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]		[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]

			On the [[Meetings Management 2.0 FaQs\|FAQ page]] you can find most frequent and relevant questions that we received so far from different users.

			Following the [[ChangeLog\|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.


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	<span style="color: red">'''Disclaimer'''</span>		<span style="color: red">'''Disclaimer'''</span>

	* As the application evolves, please note that the content/videos/screenshots presented on this help page might differ from the current version of the application. We are doing our best to keep this page up to date.		* As the application evolves, please note that the content/videos/screenshots presented on this help page might differ from the current version of the application. We are doing our best to keep this page up to date.

Cimpeanu at 07:12, 13 December 2024

2024-12-13T07:12:06Z

← Older revision		Revision as of 08:12, 13 December 2024
Line 186:		Line 186:
	- go to https://portal.etsi.org/meetings-management/#/		- go to https://portal.etsi.org/meetings-management/#/

	- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#~~/admin~~/list]), by clicking on "Create meeting" button:		- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#/list]), by clicking on "Create meeting" button:
	[[File:MMPv2 Main Menu.png\|center\|frame\|Fig 8 - Meetings management application main menu]]		[[File:MMPv2 Main Menu.png\|center\|frame\|Fig 8 - Meetings management application main menu]]
	- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"		- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"
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	- from the meeting’s details page via the Portal and select the option “Update Meeting”;		- from the meeting’s details page via the Portal and select the option “Update Meeting”;

	- using the [https://portal.etsi.org/meetings-management/#/list Meetings ~~Admin~~ list] and press the Edit button.		- using the [https://portal.etsi.org/meetings-management/#/list Meetings list] and press the Edit button.

	Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.		Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.

Cimpeanu: external links updated

2024-12-13T07:09:32Z

external links updated

← Older revision		Revision as of 08:09, 13 December 2024
Line 186:		Line 186:
	- go to https://portal.etsi.org/meetings-management/#/		- go to https://portal.etsi.org/meetings-management/#/

	- if you the user is already on the meetings management administration page (https://portal.etsi.org/meetings-management/#/admin/list), by clicking on "Create meeting" button:		- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#/admin/list]), by clicking on "Create meeting" button:
	[[File:MMPv2 Main Menu.png\|center\|frame\|Fig 8 - Meetings management application main menu]]		[[File:MMPv2 Main Menu.png\|center\|frame\|Fig 8 - Meetings management application main menu]]
	- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"		- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"
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	- from the meeting’s details page via the Portal and select the option “Update Meeting”;		- from the meeting’s details page via the Portal and select the option “Update Meeting”;

	- using the [https://portal.etsi.org/meetings-management/#~~/admin~~/list Meetings Admin list] and press the Edit button.		- using the [https://portal.etsi.org/meetings-management/#/list Meetings Admin list] and press the Edit button.

	Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.		Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.

Cimpeanu at 14:54, 6 December 2024

2024-12-06T14:54:45Z

← Older revision		Revision as of 15:54, 6 December 2024
Line 1:		Line 1:
	~~🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧~~		The <span style="color: blue">'''Meeting Management v2 (MMP 2.0)'''</span> focuses on developing an updated web application for managing meetings. The key improvements include:



	The <span style="color: blue">'''Meeting Management v2 (MMP 2.0)'''</span> focuses on developing an updated web application for managing meetings. The key improvements include:

	* Implementing a revamped meeting management web application;		* Implementing a revamped meeting management web application;

Cimpeanu at 10:48, 29 November 2024

2024-11-29T10:48:15Z

← Older revision		Revision as of 11:48, 29 November 2024
Line 75:		Line 75:

	* Save meeting(s) as a draft, including meeting room booking, without publishing it/them		* Save meeting(s) as a draft, including meeting room booking, without publishing it/them
	* ~~Cancel a meeting~~ after ~~the~~ scheduled ~~date~~ without asking Meeting Support for help ~~(the meeting will appear as “Cancelled” in the ETSI portal)~~		* Display meetings as cancelled, even after scheduled dates, without asking Meeting Support for help.
	\| colspan="1" rowspan="1" \|		\| colspan="1" rowspan="1" \|
	*<span style="color: blue">Time saving</span>		*<span style="color: blue">Time saving</span>

← Older revision		Revision as of 13:54, 24 February 2025
Line 7:		Line 7:
	[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]		[[File:MMPv2in_a_nutshell_FNL.mp4\|center\|thumb\|640x360px]]

	On the [[Meetings Management 2.0 FaQs\|FAQ page]] you can find most frequent and relevant questions that we received so far from different users.		On the [[Meetings Management 2.0 FaQs\|FAQ page]] you can the find most frequent and relevant questions that we received so far from different users.

	Following the [[ChangeLog\|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.		Following the [[ChangeLog\|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.