Help - User contributions [en]

Remote Consensus Portlet

2011-01-27T14:47:36Z

WikiSysop: /* List of Remote Consensuses */

The new remote consensus portlet is available for each TB/WG and displays remote consensuses for selected group(s) in the body selector.

[[File:Portlet_RC.png|right|450px]]

==List of Remote Consensuses==
The following information is displayed in the list of remote consensuses:

[[File:Portlet_view_details.png|15px]] [[Remote_Consensus#Add_Contributions_to_a_Remote_Consensus_from_the_Contribution_application_or_from_the_Remote_Consensus_Portlet|View details]] of the Remote Consensus

[[File:Add_contrib_from_portlet.png|20px]]Add contributions to this Remote Consensus

[[File:View_report_icon.png|13px]] Access to the Report/Journal of the Remote Consensus

- RC Start date

- RC end date

- RC status

- Contribution: Number of contributions added to this remote consensus

- Description

==Access to the list of contributions in a Remote Consensus==

List of contributions in Remote consensus can always be seen by clicking on the remote consensus UID on the remote consensus portlet

Remote Consensus(OLD)

2011-01-27T11:49:21Z

WikiSysop: /* Status of contribution in a Remote Consensus */

==Scope of the Remote Consensus Application==

This new application aims at providing a simple tool to collect comments and measure consensus during an approval period on contributions for which decision is to be taken online instead of during a face-to face meeting.
This application will hence focus on:

- The collection of members views recorded as ‘’comments’’, and the ability to present these comments in clear reports.

- The measurement of consensus by accounting the number of ‘’oppositions’’ raised during the approval period and maintained by its author at the end of that period

- The final interpretation of the consensus stays within the chairman’s responsibility. After the end of the consensus measurement period, the chairman of the TB/WG/TG will take the final decision and ratify it.

The announcement of remote consensuses measuring period, and the results will be disseminated on the TB mailing list by the system.

==Create a New Remote Consensus==

'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary; TB support staff

Note: Officials can create Remote Consensus only for the TB he chairs and also for its WGs.

In order to be able to create a remote consensus you first need to be logged in to the portal. Click on the ‘’create new’’ link in the portlet.
The following creation screen is displayed:

[[File:Create_a_RC.png|450px]]

The system displays an empty form which you are asked to fill in. Some of the attributes are mandatory:

- '''Community''': the system pre-filled the community from where you come from which you can change

- '''Type''': There are 2 types of Remote consensus:

1) Consensus measuring – DEC: This type of Remote Consensus allows the measurement of consensus by accounting the number of ‘’oppositions’’ raised during the approval period and maintained by its author at the end of that period

2) Comment collecting – DIS: This type of Remote Consensus allows the collection of members views recorded as ‘’comments’’, and the ability to present these comments in clear reports.

- '''Description''': You can type text to give information on the Remote consensus you intend to create. This field is optional.

- '''Status''': In creation mode the status ‘’PLANNED’’ is automatically set and cannot be changed

- '''Start date''': Select the date when the remote consensus will start and comments will be allowed. Start time will always be 12:00 CET.
Note: Start Date must be greater than NOW, greater than FREEZE DATE and smaller than END DATE.

- '''End Date''': Select the date when the remote consensus will end and comments will not be allowed anymore. End Time will always be midnight CET.
Note: End Date must be greater than START DATE

- '''Freeze Date''': Should you wish to, you can set a freeze date for contribution submission. This means that TC members will not be able to add contribution to a Planned Remote consensus at the freeze date. If selected, this date must be greater than Now and smaller than the Start Date.

-'''Status Report Date''': Status Report are sent for every Remote consensus on Fridays at 4:00 a.m CET, but this box gives you the possibility to change the day of the status report send.

When all mandatory fields are filled, click on the button ‘’SAVE’’. The system displays a creation confirmation pop-up summarising the Remote consensus properties and the Remote Consensus portlet is refreshed with the newly created item.

==Update the details of a Remote Consensus==

'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary; TB support staff

To update properties of remote consensus, go to the Remote Consensus portlet and click on the [[File:Portlet_view_details.png|15px]] on the line of the Remote Consensus you intend to update.

The system displays the detailed view for the chosen Remote Consensus, click on the Edit button and update the Remote Consensus information. Ensure that you don’t leave a mandatory field blank.

Note: You can decide to change the status from PLANNED to FROZEN manually on this page.

The FROZEN status can be used should you wish to stop the addition of contribution in a Remote Consensus; the reason for freezing a Remote Consensus may be that you are in line with what you were expected for this Remote Consensus or that you need to check the added contributions.

The FROZEN status can be removed manually by changing the status from FROZEN to PLANNED in the status drop down menu otherwise it will be changed automatically by the system at the start Date of the Remote Consensus.

When you have finished to update the Remote Consensus properties, click on the ‘’SAVE’’ button. The system updates the info and refreshes the Remote Consensus portlet.

==Add Contributions to a Remote Consensus from the Contribution application==

'''Actors''': TB Membership list member, TB/WG/TG Chairman, Vice-Chairman and Secretary, TB support staff

Access rights note: You need to subscribe to the TB membership list in order to be able to use the Remote Consensus application. Should you wish to subscribe please go to:[http://webapp.etsi.org/TBMembershipList]

Context: You are logged in and on a list of contribution(s)

You can indicates to the system that you intend to add a contribution to a Remote Consensus by clicking on the “MORE” button on the line of the contribution you intend to add. The “MORE” button unfolds and displays the menu of actions that you can perform on this contribution, including the new actions related to Remote Consensus.

The system displays then a submenu listing the Remote Consensuses in “PLANNED” or “FROZEN” status for the community to which the contribution belongs. Select the Remote Consensus to which you want to add the selected contribution.
Your contribution has been added to the chosen Remote Consensus.

This action can also be performed on multiple contributions using the top bar “MORE” button.

Note: Remote Consensuses for which the Remote Consensus Type is not compatible with the Contribution For field are not displayed as a contribution For Decision cannot be added to a Remote Consensus of type DIS “Comments Collecting”.

The remote consensuses are listed in the Remote Consensus portlet, in order to add contribution(s) to one of the available Remote Consensus, click on the [[File:Add_contrib_from_portlet.png|20px]] icon.

The system displays a pop-up window with a search box for contributions. This window will allow the addition of filtered contribution=s taken from the same community as the Remote Consensus and not from its subgroups.

In the list of filtered contribution, the system only shows contributions that are eligible for this Remote Consensus.

In order to add contributions to a Remote Consensus, select one or several contributions in the filtered list and click on the “ADD” button, or by double-clicking on a single contribution and finish the action by clicking on “DONE”.

You can also add contributions from the Remote Consensus detailed view, by click on the [[File:Portlet_view_details.png|15px]] and select the “add contribution” then the system displays the add contributions window.

==Status of contribution in a Remote Consensus==

You can add to a Remote Consensus one or more contributions which are in Status “Reserved” and “Available”. When you add the contributions from the Remote Consensus portlet, the system displays only contributions which can be added to the Remote Consensus you selected.

Remote Consensus of Type consensus measuring: you can add to this type of Remote Consensus only contributions which are for Decision.

Remote Consensus of Type Comment collecting: you can add to this type of Remote Consensus only contributions which are for Discussion.

The contribution in a Remote Consensus which has not started yet has the status “ADDED” in a Remote consensus. When the Remote Consensus starts then the contributions in status “AVAILABLE” in the contribution process will be set to “ACTIVE” in the Remote Consensus. This “ACTIVE” Contribution is still available but locked in the Contribution process as it is in Remote Consensus.

You cannot do any action on this contribution (i.e. Change the status), but you can comment on it.

When the Remote Consensus starts then the contributions in status “RESERVED” in the contribution process will be set to “NO SHOW” in the Remote Consensus. This “NO SHOW” Contribution is still in a “RESERVED” status in the contribution application and can eventually be added to another Remote Consensus in “RESERVED” or “AVAILABLE” status.

==Remove Contributions from a Remote Consensus==

'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary; TB support staff. The TB Membership list Members can remove a contribution only when the Remote Consensus is in PLANNED Status.

A contribution can be removed from a PLANNED Remote Consensus by any user who has added it. Nevertheless, if a Remote Consensus has STARTED then only the TB/WG/TG Chairman and Vice-Chairman can remove it from the Remote Consensus.

To remove a contribution from a Remote Consensus you need to be on the contribution list (from the contribution application or from the list of contributions added to a Remote Consensus) and click on the more button, the menu unfolds, go to “remote consensus” and here the system gives you the possibility to “remove the contribution” or you can remove the contribution by clicking on the “view details” of the contribution, the system opens the usual contribution detailed view, select the tab “Remote Consensus” and click on the link “remove”.

==Post a comment on a contribution in a Remote Consensus==

You can post a comment on a specific contribution in a Remote Consensus in two ways:

1- By clicking on the ‘’MORE’’ button at the end of the contribution row. The ‘’MORE’’ button unfolds and displays the menu of actions that the user can perform on this contribution, including ‘’Add Comment’’ action
2- By selecting the action ‘’Add comment’’ from the ‘’remote consensus’’ tab of the contribution detailed view.

Then, the system enables the comment text box and you can start typing your comment and validates it by clicking on the ‘’Comment’’ button.

The system then displays your comment at the top of the comment screen. The action of commenting to a contribution in a Remote Consensus will automatically subscribe you to the contribution, this means that you are monitoring the contribution and that you will receive email notifications related to this contribution. Nevertheless you have the possibility to unsubscribe to the notification on this contribution by either clicking on the link ‘’Stop Monitoring’’ or by clicking on the ‘’MORE’’ button in the list of contribution and select ‘’Remote Consensus’’ and then ‘’Stop Monitoring’’

Note: The only way to comment is to enter text in the comment box; it is not possible to comment by uploading a file.

==Oppose to a contribution in Remote Consensus==

You can indicate your wish to oppose to a contribution in a remote consensus in two ways:

1- By clicking on the ‘’MORE’’ button at the end of the contribution row. The ‘’MORE’’ button unfolds and displays the menu of actions that the user can perform on this contribution, including ‘’Raise Opposition’’ action

2- By selecting the action ‘’Raise Opposition’’ from the ‘’remote consensus’’ tab of the contribution detailed view.

When you raise an opposition, you are asked to enter justification comment. A red light appears close to your comment and the general information panel at the top of the pop-up indicates then that CONSENSUS= NO and the counter of the number of opposition is refreshed.

Only one opposition per delegate can be posted. As soon as you raise your opposition the action becomes ‘’Clear opposition’’ which you can use at any time to remove your opposition on a contribution.

==Ratify contribution in a Remote Consensus==
'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary

When the Remote Consensus End Date is reached, then the Remote consensus passes in status ‘’ENDED’’. It is not possible to comment or to raise oppositions anymore. The TB/WG/TG chairman, Vice Chairman or Secretary decides on the final result of the remote consensus for a particular contribution. This result will update the status of the contribution accordingly.

You can indicate your wish to ratify a contribution in a remote consensus in two ways:

1- By clicking on the ‘’MORE’’ button at the end of the contribution row. The ‘’MORE’’ button unfolds and displays the menu of actions that the user can perform on this contribution, including ‘’Ratify Result’’ action

2- By selecting the action ‘’Ratify Result’’ from the ‘’remote consensus’’ tab of the contribution detailed view.

Then the following screen is displayed asking you to indicate the result status of the contribution. If the Remote Consensus type is Consensus measuring then the system displays the following possible status:

- ACCEPTED

- REJECTED

- NOTED

- NOTED with revision requested

- NOTED with revision pre-approved

If the Remote Consensus type is comment collecting then the system displays the following possible status:

- AVAILABLE (which would allow you to add the contribution to another Remote Consensus)

- NOTED

- NOTED with revision requested

- NOTED with revision pre-approved

After having indicated the result status of the contribution you can add a ratification comment in the text box at the bottom of the window. This ratification comment is not mandatory except if the output status of the contribution is ‘’REJECTED’’.

Note: A TB official can decide to ACCEPT a contribution even if consensus was not reached

A ratified contribution becomes unlocked in the contribution application.

After the last contribution in a Remote Consensus has been ratified then the remote consensus is set to ‘’CLOSED’’.

FAQs

2010-12-15T22:01:32Z

WikiSysop: /* How do I contribute a Draft? */

==='''Why don't I see any button to contribute?'''===

In order to use the contribution application you need to be LOGGED IN. Please enter your ETSI Online Account at the top right of the portal Home page and tick the "remember me" box. You can now use all features of the contribution application.

==='''How do I attach a contribution to a meeting?'''===

You can contribute from the meeting details page, by clicking on the contribute link. By using this way, your contribution is automatically attached to the selected meeting. You can also create your contribution from the "Contribution application" and attach it to a meeting (optional), for further information on this second way of attaching a contribution to a meeting, please follow the instructions at the following location: [[Contribution_Search#The_Meeting.28s.29_tab|Meetings Tab]]

==='''How do I retrieve the list of contributions attached to a given meeting?'''===

You have two ways of retrieving and synchronising the list of contributions attached to a meeting.

The first way is to go on ftp://docbox.etsi.org, select the Technical body, then open the folder 05-CONTRIBUTIONS, select the year when your meeting is planned for.

In this contributions directory, you will find a temporary meeting folder called "TMP_MTG_YearOfMeeting_MonthOfMeeting_DayOfMeeting_MtgID". This temporary folder is automatically created by the system when a first contribution is attached to this meeting. You can use this folder which your usual synchronisation tool.
Note: This folder contains clones of contributions and will disapear after the end of the meeting.

The second way of retrieving the list of contribution attached to a meeting is explained at the following location: [[Contribution_Search#CONTRIBUTION_SEARCH|Simple search for contributions attached to a meeting]]

==='''How do I retrieve a contribution that has not been attached to a meeting'''===

Should you have created a contribution without having attached it to a meeting. You can retrieve it using the query building feature. The criteria to select are:

- Technical Body = TB/WG/TG to which you attach your contribution

- Meeting = Define this criteria by ticking the operator "is empty"

- Type of your contribution = define whether your contribution is a New Work Item, a Draft, a Change Request, an Agenda...

After having informed the value for the above listed criteria, click on the "Refresh" button and you should be bale to retrieve easily your contribution in the result grid.

There are more information on the query builder at the following location: [[Contribution_Search#CONTRIBUTION_SEARCH|How to build a Query]]

==='''How do I contribute a Work Item proposal?'''===

Please see below how to proceed in few steps:

- Click on contribute

- Choose the type WI proposal

- Fill in general information of the contribution under tab ''General"

- Fill in Work Item information under the WI details tab

- Click on the "Save" button to reserve your contribution

- Click on the "Upload/Make available" button and on the upload button.

=> Your Work Item proposal is contributed

More details information are available at this location:[[Contribution_Search#Contribute_a_New_Work_Item_.28NWI.29_proposal|Contribute a Work Item Proposal]]

==='''What is a Proposed Work Item (PWI)?'''===

A PWI is entered in the ETSI Work programme as soon as you create a Work Item Proposal contribution and make it available. This PWI, which is in status "under construction" is not yet visible from the portal. It will be visible on the portal when accepted by the TB.

To create a PWI, it is not necessary to fill in all Work Items attributes in the contribution database. Indeed, only the WI committee, the title and the scope of the Work ITem are mandatory to propose it to a given community (WG/TG/TB).
Nevertheless, you need to inform all Work item's attributes in the system to be able to accept your Work Item proposal.

When you create a Work Item proposal at WG/TG level, you first need to get your contribution approved by the WG/TG and then you need to propose a new contribution, of type Work Item proposal, attached to the parent TB. Under the tab "WI details" you are asked to tick the "update and progress existing Work Item" and select the PWI reference in the PWI drop down list. The system then retrieves all information of your initial work item proposal. You then just have to save your contribution and make it available automatically. After the approval of the Technical Body, the new Work item appears in the WI monitoring portlet on the TB portal home page and an entry in the Latest draft portlet is created.

Note: To check whether your WI proposal is ready for approval you can click on the button "Check Work Item Proposal" under the WI details tab. By Clicking on this button, the system will display a message informaing you whether the Work Item is ready for approval or not. If not ready, the system lists the missing fields.

For more information on the PWI and Work Item click on this link:[[Contributions#Update_and_Progress_an_existing_Work_Item|Create a Proposed Work Item (PWI)]]

==='''Which Work Item reference can I enter when I create a New Work Item proposal?'''===

A valid and unused WI Reference e.g: 00345 or ttcn3

==='''What is Latest Draft and why do I have to upload my drafts on this application to be able to contribute it?'''===

The Latest Draft application is a system that offers the possibility to Rapporteurs to upload every draft version for a given Work Item reference and to manage the Target dates for the maturity milestones (Early Draft, Stable Draft, Final Draft for approval). This process allow the Members of the TB/WG/TG to trace all available versions for a Work Item.

Note: The latest draft application gives the option to the rapporteur to contribute its draft from the TB portal home page by clicking on the "C" Button

Important: A draft HAS to be uploaded on the Latest draft server in order to be able to contribute it! But not all version of a draft has to be contributed.

More information on the Latest draft application is available at this location: [[Latest_Drafts|Latest Drafts]] and at [[Contribution_Search#Uploading_a_draft_with_the_Latest_Draft_application|Upload a Draft on the Latest Draft]]

==='''How do I contribute a Draft?'''===

Please see below how to contribute a draft from Latest Draft in few steps:

- Upload your draft in Latest draft

- Click on the "C" button close to the draft version you intend to contribute

- Fill in the general information of your contribution

- The Draft Tab information is already pre filled by the system (WI committee, WI reference, Version, Draft Status)

- Click on the "Save" button

=> Your contribution is in a reserved state
Note: The system knows already where to find your draft on the server, therefore to make available your draft contribution you just need to upload the cover page. Click on the "Get Cover Page" button, save this page on your computer.

- Click on ''Upload/Make available" button

- Upload the cover page

=> Your contribution is available and your draft is in a Zip file with the contribution cover page.

Detailled information can be seen at [[Contribution_Search#Contribute_a_draft_from_the_Latest_drafts_application|Contribute a draft from the Latest Draft Application]]

Contributing a draft from the contribution application in few steps:

- Click on contribute

- Choose the type New Draft

- Fill in general information of the contribution under tab ''General"

- On the Tab Draft, select the WI committee, the WI Reference and the version

- If the version you want to contribute is not on the latest draft server yet, then select "Upload new version" in the version dropdown

- The system opens the Latest Drafts upload window from which you can upload the version you intend to contribute

- The system refreshes the drop down menu for the draft version

- Select the right version and click on "Save"

=> Your contribution is in a reserved state
Note: The system knows already where to find your draft on the server, therefore to make available your draft contribution you just need to upload the cover page. Click on the "Get Cover Page" button, save this page on your computer.

- Click on ''Upload/Make available" button

- Upload the cover page

=> Your contribution is available and your draft is in a Zip file with the contribution cover page.

Detailled information can be seen at [[Reserve_a_contribution_of_type_.22DRAFT.22_from_the_Contribution_application|Contribute a Draft from the Contribution application]]

==='''Why does the contribution application generates Docx files?'''===

The docx format is an ISO standard format (ISO/IEC 29500), open and publicly available since 2007. This format is easy to manipulate and allows automatic generation of documents for instance: contribution template.

For the users who are not using Office 2007, .docx files can be opened by the freeware suite Open Office 3.0. or by downloading the free compatibility pack for office 2007 from Microsoft.

This format is not a mandatory format used by the portal but is available to help delegates providing them a pre-filled template.

Overview

2010-12-15T22:00:08Z

WikiSysop:

<big>'''Welcome to ETSI portal help page'''</big>

If you have comments on these pages, or ideas for new tools or for refinement of current tools, please send them to [mailto:NGPPsupport@etsi.org NGPPsupport@etsi.org]

== Standalone applications help pages==
* [[Contributions|Contributions application]]

== Portlets help pages==
* [[Contributions_Portlet|Contributions]]
* [[Latest drafts]]

== Frequently Asked Questions==
* [[General NGPP FaQ]]

== See also ==
* The [[Contribution State Machine]] explained
* [[Contributions#CREATE_A_CONTRIBUTION| How to create a contribution]]

Contributions old

2010-12-15T21:57:32Z

WikiSysop: /* Reserve a contribution of type "DRAFT" from the Contribution application */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Input for Committee''': group to which the contribution will be submitted
:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Select if you wish to upload a cover page from your computer or if you want it to be generated by the system itself and then click on "Make Available" and the system will generate a zip file with the cover page and the Work Item sheet.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then select "Upload new version" in the dropdown, this will open the Latest Draft pop-up window that will allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

Contributions old

2010-12-15T21:57:09Z

WikiSysop: /* Reserve a contribution of type "DRAFT" from the Contribution application */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Input for Committee''': group to which the contribution will be submitted
:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Select if you wish to upload a cover page from your computer or if you want it to be generated by the system itself and then click on "Make Available" and the system will generate a zip file with the cover page and the Work Item sheet.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then select "New version" in the dropdown, this will open the Latest Draft pop-up window that will allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

File:Draft from appli.jpg

2010-12-15T21:55:49Z

WikiSysop: uploaded a new version of "File:Draft from appli.jpg"

Contributions old

2010-12-15T21:52:15Z

WikiSysop: /* Make available a Work Item Proposal */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Input for Committee''': group to which the contribution will be submitted
:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Select if you wish to upload a cover page from your computer or if you want it to be generated by the system itself and then click on "Make Available" and the system will generate a zip file with the cover page and the Work Item sheet.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

Contributions old

2010-12-15T21:51:46Z

WikiSysop: /* Make available a Work Item Proposal */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Input for Committee''': group to which the contribution will be submitted
:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Select if you wish to upload a cover page from your computer or if you want it to be generated by the system itself and then click on Upload and the system will generate a zip file with the cover page and the Work Item sheet.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

Contributions old

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WikiSysop: /* Saving your contribution */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Input for Committee''': group to which the contribution will be submitted
:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

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WikiSysop: uploaded a new version of "File:Update and progress WI.jpg": Reverted to version as of 15:19, 22 July 2010

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Contributions old

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WikiSysop: /* The General tab */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Input for Committee''': group to which the contribution will be submitted
:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Meetings'', ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

Contributions old

2010-12-15T17:53:49Z

WikiSysop: /* saving your contribution */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Meetings'', ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

Contributions old

2010-12-15T17:53:36Z

WikiSysop: /* The Meeting(s) tab */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Meetings'', ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

File:Attach meeting.jpg

2010-12-15T17:53:01Z

WikiSysop: uploaded a new version of "File:Attach meeting.jpg"

Contributions old

2010-12-15T17:52:49Z

WikiSysop: /* The General tab */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Meeting(s) tab ====
Linking contributions to a meeting will allow the filtering of contributions in order to display only the ones that have been linked to a selected meeting.
To link a contribution to a meeting, select the Tab "'''Meeting(s)'''" from the top bar of the Contribution window.

[[File:Attach_meeting.jpg|450px]]

The system retrieves the ongoing and future meeting of the committee, you can still use the text field that allows you to filter the content of the list box and/or to call other meetings from other committees as you can attach a contribution to any ETSI TB meetings.

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocation could be for instance agenda items.

Select the meeting from the displayed list and an allocation and click on the select button.

The selected meeting and allocation are displayed at the bottom of the pop-up with a red cross in case you decide to remove this chosen meeting and select a new one:

[[File:Result_selected_meeting.jpg|450px]]

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Meetings'', ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

Contributions old

2010-12-15T17:41:35Z

WikiSysop: /* The General tab */

==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two buttons:

:* Contribute - to create a New Contribution

:* Search - to access the search screen in the contribution application

Click on the ''search'' button to access the contribution application search functions.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|450px]]

* From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

After having clicked on one of these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

The '''Contribution Creation''' screen opens on the '''General''' tab.
==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

All attributes except ''Contact'' and ''Abstract'' are mandatory.

:* '''Title''': free text
:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px]]

:* '''Contact''': Free text
:* '''Document For''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box
:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Meeting(s) tab ====
Linking contributions to a meeting will allow the filtering of contributions in order to display only the ones that have been linked to a selected meeting.
To link a contribution to a meeting, select the Tab "'''Meeting(s)'''" from the top bar of the Contribution window.

[[File:Attach_meeting.jpg|450px]]

The system retrieves the ongoing and future meeting of the committee, you can still use the text field that allows you to filter the content of the list box and/or to call other meetings from other committees as you can attach a contribution to any ETSI TB meetings.

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocation could be for instance agenda items.

Select the meeting from the displayed list and an allocation and click on the select button.

The selected meeting and allocation are displayed at the bottom of the pop-up with a red cross in case you decide to remove this chosen meeting and select a new one:

[[File:Result_selected_meeting.jpg|450px]]

==== The Related Work Items tab ====
You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== saving your contribution ====
Your contribution can now be Saved.

Note: The information in relation to ''Meetings'', ''Related Work items'' and ''Related Contributions'' are not mandatory, the contribution can be saved as soon as the attributes from the General Tab are filled (except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

The next steps are:
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.
* Edit the cover page, add your content, and save it on your computer.
* Upload the final contribution with the "'''make available'''" button

[[File:Contribution_reserved.jpg|600px]]

===Contribute a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

====Create a New Work Item Proposal====

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

Note: If this new work item proposal is the revision of an existing Work Item, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Update and Progress an existing Work Item====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG. You will need to get it approved by the Parent Technical Body.
To do that you need to create a new contribution, choose the type "New Work Item", fill in the data under the "General" Tab, select the "WI Details Tab" and select the button "Update and Progress an existing Work Item (See below). The system enable a new field called "Existing Proposed Work Item (PWI)", in this drop down list the system is asking you to choose the PWI you want to progress and contribute to the parent community.

Note: The PWI of the Work Item you've contributed to the WG.TG can be found on the contribution file.

[[File:Update_and_progress_WI.jpg|450px]]

When selecting the PWI refernece in the drop down list, the systems retrieves all data from the first creation of this Work Item

[[File:Update_and_progress_WI2.jpg|450px]]

You can then attach your contribution to a meeting, related Work Item or Related contribution and click on "Save".

The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make available" from this screen:

[[File:Make_available_WI.jpg|450px]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.
To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

Note: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

It is possible to upload the file from two destinations:

1) From the reservation confirmation screen

[[File:Confirmation_reserve.jpg|400px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your New Work Item proposal is now in status "Available".

===Contribute a draft===

Before to contribute a draft to a TB or WG, the draft MUST first be uploaded on the ETSI server via the '''Latest Drafts''' application.
====Uploading a draft with the Latest Draft application====
Uploading a draft with the Latest Draft application is the only way to make the system aware of the availability of a draft and of its relation with a specific version of a Work Item.
The '''Latest Draft''' application is available on every Technical Body's homepage.

[[File:Latest drafts.jpg|450px]]

To upload a new version of a draft: click on the [[File:Manage_draft.jpg|15px]] next to the Work Item reference for which you want to upload a draft. This [[File:Manage_draft.jpg|15px]] will allow you to ''upload a new version'' of a draft, to ''assign a status'' to this draft by choosing a Maturity Milestone ("Early draft ", "Stable draft", or "Final draft for approval") and to ''manage the target dates'' for these Maturity milestones.

Note: If it is the first time a draft is uploaded for a given Work Item, the system will then display a pop-up allowing you to define an optional sub-folder where all drafts versions for this Work Item will be grouped:
You can define this optional sub-folder by modifying the Work Item path, or leave the system's suggestion and click on the "Save" button.

[[File:First_upload_draft.jpg|350px]]

The following pop-up window is then displayed:

[[File:Manage_your_draft.jpg|300px]]

To upload a new version of a draft, select in the above screen "the upload new draft button", then click on the browse button and choose your file from your computer.

Should you wish to change the status of this draft, select it in the new status drop down list.

You can also "Manage target dates" for this draft by clicking on the button related:

[[File:Manage_target_dates.jpg|300px]]

Click on "Save" should you change these target dates and then clcik on "Save" to confirm the upload of your draft. The system displays a upload confirmation message.
Your draft has been succesfully uploaded.

====Contribute a draft from the Latest drafts application====
Now that your draft is available of the latest drafts server you can contribute it from this application by clicking the [[File:Contribute.jpg|15px]] button that will directly drive you to the creation screen of the contribution application.

[[File:Contribute_a_draft.jpg|400px]]

The "General" Tab is pre-filled with all information the system could retrieve from the Latest draft application. Fill-in the Title, choose whether your draft is for information, discussion or decision, you can type free text in the abstract box and click on next or select the tab "Draft" at the Top of this window.

[[File:Draft_tab.jpg|400px]]

The system has retrieved all information in relation to the draft you have uploaded on latest drafts and that you are contributing to the Technical Committee.

You can also attach your contribution to:

- Meeting

- The related work item tab is pre filled by system with the right Work Item reference of your draft

- Related contribution

====Reserve a contribution of type "DRAFT" from the Contribution application====
To contribute a draft from the contribution application, first repeat the steps described in [[Contributions#CREATE_A_CONTRIBUTION|Part 2.CREATE A CONTRIBUTION]] of the present page, then choose the type "New draft" from the list of contribution types.

The system displays the general Tab which you are asked to fill in, ... click on the "NEXT" button or select the tab "Draft" at the top of the window. The system will display the following screen:

[[File:Draft_from_appli.jpg|700px]]

From this screen you will select:

* WI committee: drop-down list of all ETSI committees.

* WI reference: drop-down list of all active WIs belonging to the selected committee and for which at least one draft is available on the server.

* Version: drop-down list displaying the available draft versions for this WI (i.e. drafts that have already been uploaded on the server via the Latest Draft application).

If the draft version that you want to contribute is only on your PC (i.e. it has not yet been uploaded), then click on the [[File:New_version.jpg|60px]] button that will open the Latest Draft pop-up window that allow you to upload it.

[[File:Manage_your_draft.jpg|400px]]

From this pop-up, upload your new draft and click on "Save": your draft will be uploaded in the drafts area of the relevant committee. Once back in the Draft tab of the Contribution screen, you will be able to select and contribute the draft version that you have just uploaded.

You may then attach your contribution to a meeting, link it to other contributions, and click on "Save" when done.

Your contribution is now in a "Reserved" State, it is still not physically available in the contribution area.

====Make Available a contribution of type "DRAFT"====

As the draft you are contributing is already on the server, the systems knows where to find it, therefore all you have to upload (to make your contribution available ) is a cover page that will be zipped together with the draft.
You need to get the cover page from the system, update it with any useful information that will help other delegates understanding your draft, and make it available as a companion file to your draft.

To get the cover page, click on the "Get cover Page" button on the reservation confirmation screen (see below)

[[File:Reserve_confirmation.jpg|400px]]

Save the cover page on your computer and then click on the button "Upload/Make available" to upload it.

The system has retrieved the draft from the Latest draft application and added the cover page into a zip file. Your contribution is uploaded and appears as "Available" in the list of contributions.

Note: You can also upload your draft cover page from the "More" button on the line of your contribution in the list of contributions.

[[File:Make_ava_from_list.jpg|400px]]

File:Contribution Creation.jpg

2010-12-15T17:40:43Z

WikiSysop: uploaded a new version of "File:Contribution Creation.jpg"

Latest Drafts

2010-10-22T15:49:18Z

WikiSysop: /* Download drafts */

This portlet displays the list of Active Work Items for a TB/Working Group, and their available drafts as uploaded by the rapporteurs.

A draft in this context is a specific document which is related to an individual active and non published work item.
All other versions of a latest draft (PE, OAP, Vote, etc.) are available from the Publication service.

== Description of the Screen Content ==
The screen shows the list of active work items and their associated drafts.

The first row shows the count of active, non published work items found for the selected Group (e.g. "43 active, non published WIs found, displaying 1 to 30").

Then for each Work Item:

* The working title.
* The future ETSI publication number (when already assigned) followed by 3 icons:
** The [[Image:Glasses.gif|15px||alt=Glasses icon|Glasses icon]] icon: links to the details of the Work Item record in the work programme.
** The [[Image:update.gif|15px||alt=Update icon|Update icon]] icon to update and manage the drafts: upload of a new draft, update the status of the latest draft, change target dates, etc... access to these functionalities depend on user's access rights.
** The [[Image:Star.gif|15px||alt=Star icon|Contribute icon]] icon: to allow ETSI support staff to manage drafts path.

* The Work item Reference number (e.g. "DTR/MTS-00114-1").
* The list of the available drafts, with for each version:
** The [[Image:Contribute.gif|15px||alt=Contribute icon|Contribute icon]] icon: to contribute it to its TB/Working Group for discussion, or decision.
**The version of the draft, with a hyperlink to the file
**Its associated status.

==Download drafts==
When a draft has been uploaded for a work item, its displayed version provides a link to download it.
Login might be necessary before accessing the physical file

[[File:Upload_Draft.png|300px|thumb|right|Manage drafts]]

==Upload of a new draft==
===Creation of a new draft version===
After clicking on [U] icon, it is possible to upload a new version of a draft. The next version is available by default.
When uploading a draft, it is necessary to provide the following information:
*Major, Technical and Editorial versions
*File to upload
*Maturity milestone of the created draft version
*Comments (optional)
===Update of WPM===
The first time a draft is uploaded for a certain maturity milestone, the corresponding achieved date for that milestone is updated with today's date in the ETSI Work Programme schedule for the corresponding Work Item. The version is updated as well for that line in the schedule.
Any subsequent upload of a draft version for the same maturity milestone generates an insertions of a new line in the schedule with relevant achieved date and version

Note: The upload facility is disabled for the work items that are under TB Approval or TB resolution, they are "Frozen". The [U] icon appears only for logged users who have upload rights.

[[File:Manage_Drafts.png|300px|thumb|right|Manage drafts]]
==Change the status of a draft version==
===Update the status===
After clicking on [U] icon, it is possible to update the maturity milestone corresponding the latest version of a draft.

When changing the status of an existing draft version, it is necessary to provide the following information:
*Maturity milestone of the updated draft version
*Comments (optional)
===Update of WPM===
When updating a draft version to a certain maturity milestone, the corresponding ''achieved'' date for that milestone is updated with today's date in the ETSI Work Programme schedule for the corresponding Work Item, if there was not yet any achieved date for this maturity milestone.

If the corresponding milestone is already marked as achieved in the schedule, then a new line is inserted in the schedule with relevant achieved date and version.

Note: The upload facility is disabled for the work items that are under TB Approval or TB resolution, they are "Frozen". The [U] icon appears only for logged users who have upload rights.

==Management of target dates==
This section is currently under construction

==Manage path information==
{{Under construction}}

Known Issues

2010-06-15T15:41:17Z

WikiSysop:

This is the list of known issues in NGPP V1.1 Build 9.
This list includes known bugs and evolutions currently being treated.
===Contributions===
*Bug - Related Work Items are missing from search criteria
*Bug - Year is missing from search criteria
*Bug - Invalid Characters in Contribution Title can cause server Error
*Bug - When creating a NWI contribution, the number of characters allowed in WI reference is 13. However, some joint WG need 19 characters.
*Bug - Filtering should allow multiple columns
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected
*Evolution - There should be only one generic contribution template, and when the contribution is of type CR, LSin, or NWI, then a second specific sub-template should be appended to the generic contribution template.
*Evolution - The PWI reference should appear in the WI proposal document, in the field close to the WI reference number.
*Evolution - When building a query and selecting MEETING as a criteria, it should be possible to select contributions that are NOT ATTACHED to any meeting.

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Meeting Folders===
*Bug - When using meeting reference to build the meeting name, special characters should be removed from the folder name.

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

Known Issues

2010-06-15T15:40:01Z

WikiSysop: /* Contributions */

===Contributions===
*Bug - Related Work Items are missing from search criteria
*Bug - Year is missing from search criteria
*Bug - Invalid Characters in Contribution Title can cause server Error
*Bug - When creating a NWI contribution, the number of characters allowed in WI reference is 13. However, some joint WG need 19 characters.
*Bug - Filtering should allow multiple columns
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected
*Evolution - There should be only one generic contribution template, and when the contribution is of type CR, LSin, or NWI, then a second specific sub-template should be appended to the generic contribution template.
*Evolution - The PWI reference should appear in the WI proposal document, in the field close to the WI reference number.
*Evolution - When building a query and selecting MEETING as a criteria, it should be possible to select contributions that are NOT ATTACHED to any meeting.

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Meeting Folders===
*Bug - When using meeting reference to build the meeting name, special characters should be removed from the folder name.

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

Known Issues

2010-06-15T15:37:39Z

WikiSysop: /* Contributions */

===Contributions===
*Bug - Related Work Items are missing from search criteria
*Bug - Year is missing from search criteria
*Bug - Invalid Characters in Contribution Title can cause server Error
*Bug - When creating a NWI contribution, the number of characters allowed in WI reference is 13. However, some joint WG need 19 characters.
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected
*Evolution - There should be only one generic contribution template, and when the contribution is of type CR, LSin, or NWI, then a second specific sub-template should be appended to the generic contribution template.
*Evolution - The PWI reference should appear in the WI proposal document, in the field close to the WI reference number.

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Meeting Folders===
*Bug - When using meeting reference to build the meeting name, special characters should be removed from the folder name.

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

Overview

2010-06-15T15:36:08Z

WikiSysop:

<big>'''Welcome to ETSI portal help page'''</big>

== Standalone applications ==
* [[Contributions|Contributions application]]

== Portlets ==
* [[Contributions_Portlet|Contributions]]
* [[Latest drafts]]

== List of Known Issues ==
* [[Known Issues|List as of Today]]

Known Issues

2010-06-15T15:35:52Z

WikiSysop: Created page with '===Contributions=== *Bug - Related Work Items are missing from search criteria *Bug - Year is missing from search criteria *Bug - Invalid Characters in Contribution Title can cau…'

===Contributions===
*Bug - Related Work Items are missing from search criteria
*Bug - Year is missing from search criteria
*Bug - Invalid Characters in Contribution Title can cause server Error
*Bug - When creating a NWI contribution, the number of characters allowed in WI reference is 13. However, some joint WG need 19 characters.
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected
*Evolution - There should be only one generic contribution template, and when the contribution is of type CR, LSin, or NWI, then a second specific sub-template should be appended to the generic contribution template.

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Meeting Folders===
*Bug - When using meeting reference to build the meeting name, special characters should be removed from the folder name.

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

Overview

2010-06-15T15:35:26Z

WikiSysop:

NGPP Version 1.1

2010-06-15T15:33:10Z

WikiSysop:

===Contributions===
*Bug - Related Work Items are missing from search criteria
*Bug - Year is missing from search criteria
*Bug - Invalid Characters in Contribution Title can cause server Error
*Bug - When creating a NWI contribution, the number of characters allowed in WI reference is 13. However, some joint WG need 19 characters.
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected
*Evolution - There should be only one generic contribution template, and when the contribution is of type CR, LSin, or NWI, then a second specific sub-template should be appended to the generic contribution template.

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Meeting Folders===
*Bug - When using meeting reference to build the meeting name, special characters should be removed from the folder name.

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

NGPP Version 1.1

2010-06-15T15:22:21Z

WikiSysop: /* Contributions */

===Contributions===
*Bug - Related Work Items are missing from search criteria
*Bug - Year is missing from search criteria
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

NGPP Version 1.1

2010-06-15T15:18:09Z

WikiSysop:

===Contributions===
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

NGPP Version 1.1

2010-06-15T15:17:43Z

WikiSysop: Created page with '===Meeting calendar=== *Evolution - Contributing from Meeting Calendar application should preselect the meeting *Evolution - A “Contribute” button shall be added in the meet…'

===Meeting calendar===
*Evolution - Contributing from Meeting Calendar application should preselect the meeting
*Evolution - A “Contribute” button shall be added in the meeting calendar portlet

===Contributions===
*Evolution - When creating a new contribution, the Source shall be prefilled with current user's organisation
*Evolution - When choosing a source and selecting TB source type, current TB of the contribution should be pre-selected

===Latest Drafts===
*Bug - the C button to contribute a draft shall not be visible if the draft has not yet been uploaded in Latest Drafts

===Publications===
*Bug - Publications portlet is not visible under ISGs

===Authentication===
*Bug - There is a loss of authentication credit after a certain period

Overview

2010-06-14T16:24:59Z

WikiSysop: /* List of Known Bugs */

Overview

2010-06-14T15:41:32Z

WikiSysop:

Contributions old

2010-06-10T16:36:06Z

WikiSysop: /* Create a New Work Item (NWI) proposal */

==CONTRIBUTION SEARCH==

In order to access the contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).
Then select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. From this portlet you can see the following buttons:

- Contribute
- Search

Click on the ''search'' button to access the contribution application search functions.

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

You can create a contribution from two destinations:

- From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|350px]]

- From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

When you click on these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

===Create a Meeting Agenda, Meeting Report, Change Request, Liaison Statement IN/OUT, Other contribution===

The system displays the contribution creation main screen on the general tab.

[[File:Contribution_Creation.jpg|450px]]

Here are the attributes needed to fill in, in order for the system to capture these information and retrieve them in the contribution document.

Note: All attributes from the general tab are mandatory except the contact and abstract fields.

- The type of the contribution can be changes for this "family of contributions"
- Title: Type text
- Manage Source: When clickng on the button near the field "Source", a pop-up "Manage Source" opens.

[[File:Manage_Source.jpg|400px]]

There are 3 different types of Source:
- Organisations
- ETSI committees
- Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support, Other

Note: all sources of a contribution must be from the same type.

You can add one or multiple sources from the same type.

- Contact: Type free text
- For: You need to inform the system whether your contribution is for Decision, Discussion, Information
- IF your contribution is for decision then you have to document it by filling in the "Decision/Action requested"
-Abstract: Type text

You have the possibility to attach your contribution to a meeting. To do so, from the genral tab you will need to click on the button "next" or to select the Tab "Meeting" from the top bar of the pop-up window.

[[File:Attach_meeting.jpg|450px]]

The system retrieves the ongoing and future meeting of the committee, you can still use the text field that allows you to filter the content of the list box and/or to call other meetings from other committees as you can attach a contribution to any ETSI TB meetings.

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocation could be for instance agenda items.

Select the meeting from the displayed list and an allocation and click on the select button.

The selected meeting and allocation are displayed at the bottom of the pop-up with a red cross in case you decide to remove this chosen meeting and select a new one:

[[File:Result_selected_meeting.jpg|450px]]

You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

Attach your contribution to a related contribution
To do so, repeat the same actions as for "Add related Work Item"

Your contribution can now be Saved.
Note: The information in relation to Meetings, Related Work items and related contribution are not mandatory, the contribution can be saved as soon as you have indicated the attributes from the General Tab.

Your contribution is saved, the system displays the buttons that will allow you to "get cover page" "make available"...

[[File:Contribution_reserved.jpg|400px]]

Click on "get cover" page, the system will display a word document retrieving all the necessary information on the contribution (from the General Tab).
You can add content to this cover page and save it on your computer.
Then click on "Make available" and upload your contribution.

===Create a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "upload/make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

Click on "upload/make it available", a pop-up is displayed

[[File:Automatic_generation.jpg|400px]]

Click on Ok and the system will automatically generate the contribution and upload it.

Your NWI proposal is now in status "Available".

=Under construction=

Contributions old

2010-06-03T15:22:46Z

WikiSysop: /* Create a New Work Item (NWI) proposal */

File:Automatic generation.jpg

2010-06-03T15:21:33Z

WikiSysop:

Contributions old

2010-06-03T15:19:51Z

WikiSysop: /* Create a New Work Item (NWI) proposal */

Contributions old

2010-06-03T15:19:22Z

WikiSysop: /* Create a New Work Item (NWI) proposal */

==CONTRIBUTION SEARCH==

In order to access the contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).
Then select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. From this portlet you can see the following buttons:

- Contribute
- Search

Click on the ''search'' button to access the contribution application search functions.

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

You can create a contribution from two destinations:

- From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|350px]]

- From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

When you click on these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

===Create a Meeting Agenda, Meeting Report, Change Request, Liaison Statement IN/OUT, Other contribution===

The system displays the contribution creation main screen on the general tab.

[[File:Contribution_Creation.jpg|450px]]

Here are the attributes needed to fill in, in order for the system to capture these information and retrieve them in the contribution document.

Note: All attributes from the general tab are mandatory except the contact and abstract fields.

- The type of the contribution can be changes for this "family of contributions"
- Title: Type text
- Manage Source: When clickng on the button near the field "Source", a pop-up "Manage Source" opens.

[[File:Manage_Source.jpg|400px]]

There are 3 different types of Source:
- Organisations
- ETSI committees
- Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support, Other

Note: all sources of a contribution must be from the same type.

You can add one or multiple sources from the same type.

- Contact: Type free text
- For: You need to inform the system whether your contribution is for Decision, Discussion, Information
- IF your contribution is for decision then you have to document it by filling in the "Decision/Action requested"
-Abstract: Type text

You have the possibility to attach your contribution to a meeting. To do so, from the genral tab you will need to click on the button "next" or to select the Tab "Meeting" from the top bar of the pop-up window.

[[File:Attach_meeting.jpg|450px]]

The system retrieves the ongoing and future meeting of the committee, you can still use the text field that allows you to filter the content of the list box and/or to call other meetings from other committees as you can attach a contribution to any ETSI TB meetings.

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocation could be for instance agenda items.

Select the meeting from the displayed list and an allocation and click on the select button.

The selected meeting and allocation are displayed at the bottom of the pop-up with a red cross in case you decide to remove this chosen meeting and select a new one:

[[File:Result_selected_meeting.jpg|450px]]

You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

Attach your contribution to a related contribution
To do so, repeat the same actions as for "Add related Work Item"

Your contribution can now be Saved.
Note: The information in relation to Meetings, Related Work items and related contribution are not mandatory, the contribution can be saved as soon as you have indicated the attributes from the General Tab.

Your contribution is saved, the system displays the buttons that will allow you to "get cover page" "make available"...

[[File:Contribution_reserved.jpg|400px]]

Click on "get cover" page, the system will display a word document retrieving all the necessary information on the contribution (from the General Tab).
You can add content to this cover page and save it on your computer.
Then click on "Make available" and upload your contribution.

===Create a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

Click on "Make available", a pop-up is displayed

=Under construction=

Contributions old

2010-06-03T15:18:13Z

WikiSysop: /* Create a New Work Item (NWI) proposal */

==CONTRIBUTION SEARCH==

In order to access the contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).
Then select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. From this portlet you can see the following buttons:

- Contribute
- Search

Click on the ''search'' button to access the contribution application search functions.

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

You can create a contribution from two destinations:

- From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|350px]]

- From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

When you click on these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

===Create a Meeting Agenda, Meeting Report, Change Request, Liaison Statement IN/OUT, Other contribution===

The system displays the contribution creation main screen on the general tab.

[[File:Contribution_Creation.jpg|450px]]

Here are the attributes needed to fill in, in order for the system to capture these information and retrieve them in the contribution document.

Note: All attributes from the general tab are mandatory except the contact and abstract fields.

- The type of the contribution can be changes for this "family of contributions"
- Title: Type text
- Manage Source: When clickng on the button near the field "Source", a pop-up "Manage Source" opens.

[[File:Manage_Source.jpg|400px]]

There are 3 different types of Source:
- Organisations
- ETSI committees
- Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support, Other

Note: all sources of a contribution must be from the same type.

You can add one or multiple sources from the same type.

- Contact: Type free text
- For: You need to inform the system whether your contribution is for Decision, Discussion, Information
- IF your contribution is for decision then you have to document it by filling in the "Decision/Action requested"
-Abstract: Type text

You have the possibility to attach your contribution to a meeting. To do so, from the genral tab you will need to click on the button "next" or to select the Tab "Meeting" from the top bar of the pop-up window.

[[File:Attach_meeting.jpg|450px]]

The system retrieves the ongoing and future meeting of the committee, you can still use the text field that allows you to filter the content of the list box and/or to call other meetings from other committees as you can attach a contribution to any ETSI TB meetings.

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocation could be for instance agenda items.

Select the meeting from the displayed list and an allocation and click on the select button.

The selected meeting and allocation are displayed at the bottom of the pop-up with a red cross in case you decide to remove this chosen meeting and select a new one:

[[File:Result_selected_meeting.jpg|450px]]

You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

Attach your contribution to a related contribution
To do so, repeat the same actions as for "Add related Work Item"

Your contribution can now be Saved.
Note: The information in relation to Meetings, Related Work items and related contribution are not mandatory, the contribution can be saved as soon as you have indicated the attributes from the General Tab.

Your contribution is saved, the system displays the buttons that will allow you to "get cover page" "make available"...

[[File:Contribution_reserved.jpg|400px]]

Click on "get cover" page, the system will display a word document retrieving all the necessary information on the contribution (from the General Tab).
You can add content to this cover page and save it on your computer.
Then click on "Make available" and upload your contribution.

===Create a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "make it available" from this screen:

[[File:Make_available_WI.jpg|450px]]

=Under construction=

File:Make available WI.jpg

2010-06-03T15:17:42Z

WikiSysop:

Contributions old

2010-06-03T15:17:15Z

WikiSysop: /* Create a New Work Item (NWI) proposal */

==CONTRIBUTION SEARCH==

In order to access the contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).
Then select a Technical body/Working Group/Task Group. On this page you will see a new [[Contributions_Portlet|Contributions portlet]] appearing. From this portlet you can see the following buttons:

- Contribute
- Search

Click on the ''search'' button to access the contribution application search functions.

The search main screen is used to find a specific set of contributions depending on certain criteria.

[[File:Query_name.JPG|550px|center|Contributions search screen]]

From this screen you can specify the context in which your search will be performed. The list box ‘’Available Criteria list’’ proposes the following criteria:

[[File:CriteriaTable.JPG|400px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on [[File:Define_criteria.jpg|90px]]
See screen capture below:

[[File:Selected_criteria1.jpg|400px|thumb|center]]

In the next screen, a list box ‘’criteria list’’ recollecting your chosen criteria is displayed. In order to define your criteria value you first need to select one of your criteria from the ‘’criteria list”.
The right part displays the criterion value.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

In order to affine your criteria, click on one of the selected criteria and inform the value you wish i.e. Click on For Decision, Discussion, Information, the list of those 3 items appears on the right list box, then select one of them and click on the [[File:Add_button.jpg|70px]] button , the criterion’s value appears then in the criteria list.

[[File:add_criteria.jpg|550px|center]]

After having defined your filter criteria’s value click on “refresh” and the search query is submitted.
In order to remove a criteria or/and a value from the Criteria list, click on the blue cross close to the criteria/value in the list.
Should you wish to cancel all your pre defined criteria and values, click on "clear all"
Should you click on the "New" button that allows you to define new search filter criteria then all values and all criteria are removed from the list box.
To save your query and being able to retrieve your favourite ones each time you log in the portal click on button save as under the Criteria list, a pop up opens asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

[[File:Query_Saved.jpg|550px|center]]

Update a saved query:

To update a saved query, click on one of them under ‘’My query’’ and click on the button "edit query" on the top right of the screen. Your query is expanded and you can update some/all your filter criteria. Finish by clicking on "save", then the custom query is updated into the database.

===Define your view format===

Should you wish to perform a search without the need to save it, then repeat the actions below except the save part of your query and click on the button "Refresh". The result grid displays all records found in the database which match the query executed by the user.

It is possible to select a predefined view format to display the result. A menu "Select view Format" is displayed at the top of the section, above the grid. It displays the list of actions available on view format, and it displays the list of available view formats (default view format, any number of custom view formats).

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Slect_view_format.jpg|550px|center]]

When selecting the item "Edit view Format" from the menu "select view format" as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==CREATE A CONTRIBUTION==

You can create a contribution from two destinations:

- From the Portal [[Contributions_Portlet|Contributions portlet]] by clicking on the "contribute" button

[[File:Contribution_Portlet.jpg|350px]]

- From the Contribution application itself by clicking on "New contribution"

[[File:New_contribution.jpg|150px]]

When you click on these buttons, a pop-up opens asking you to choose your [[Contribution_type|contribution types]].

===Create a Meeting Agenda, Meeting Report, Change Request, Liaison Statement IN/OUT, Other contribution===

The system displays the contribution creation main screen on the general tab.

[[File:Contribution_Creation.jpg|450px]]

Here are the attributes needed to fill in, in order for the system to capture these information and retrieve them in the contribution document.

Note: All attributes from the general tab are mandatory except the contact and abstract fields.

- The type of the contribution can be changes for this "family of contributions"
- Title: Type text
- Manage Source: When clickng on the button near the field "Source", a pop-up "Manage Source" opens.

[[File:Manage_Source.jpg|400px]]

There are 3 different types of Source:
- Organisations
- ETSI committees
- Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support, Other

Note: all sources of a contribution must be from the same type.

You can add one or multiple sources from the same type.

- Contact: Type free text
- For: You need to inform the system whether your contribution is for Decision, Discussion, Information
- IF your contribution is for decision then you have to document it by filling in the "Decision/Action requested"
-Abstract: Type text

You have the possibility to attach your contribution to a meeting. To do so, from the genral tab you will need to click on the button "next" or to select the Tab "Meeting" from the top bar of the pop-up window.

[[File:Attach_meeting.jpg|450px]]

The system retrieves the ongoing and future meeting of the committee, you can still use the text field that allows you to filter the content of the list box and/or to call other meetings from other committees as you can attach a contribution to any ETSI TB meetings.

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocation could be for instance agenda items.

Select the meeting from the displayed list and an allocation and click on the select button.

The selected meeting and allocation are displayed at the bottom of the pop-up with a red cross in case you decide to remove this chosen meeting and select a new one:

[[File:Result_selected_meeting.jpg|450px]]

You can also attach your contribution to a related work item

[[File:Related_WI.jpg|450px]]

The system displays all the work item attached to the committee you contribute for, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it.

Attach your contribution to a related contribution
To do so, repeat the same actions as for "Add related Work Item"

Your contribution can now be Saved.
Note: The information in relation to Meetings, Related Work items and related contribution are not mandatory, the contribution can be saved as soon as you have indicated the attributes from the General Tab.

Your contribution is saved, the system displays the buttons that will allow you to "get cover page" "make available"...

[[File:Contribution_reserved.jpg|400px]]

Click on "get cover" page, the system will display a word document retrieving all the necessary information on the contribution (from the General Tab).
You can add content to this cover page and save it on your computer.
Then click on "Make available" and upload your contribution.

===Create a New Work Item (NWI) proposal===

When informing the system that you intend to contribute a New WI proposal by ticking it in the list of contributions types, a pop-up appears explaining that you won't be able to change the type of your contribution in the next steps. As the new work item is treated in different manner as the other contributions.

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File:Contribution_Creation.jpg|450px]]

After having filled in the attributes from this tab, then click on "next " button or select the tab "WI details" from the top bar menu:

[[File:NWI_tab.jpg|450px]]

This tab reflects the content of the New Work Item sheet you are used to utilize.
To make available (reserve and upload) a NWI proposal you need to inform the following fields:
- WI committee
- Titles (Formal Title, Formal Title 2)
- Scope of the work

You can present your contribution to the chosen Committee with only those 3 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed mandatory fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

- Deliverable: New or revision of an existing standard

- Standards type: EN, TR, TS, EG, ES, GS

- To be Published as Version

- Working Title

- Rapporteur

- Supporting Companies

- Schedule

- Keywords

Note: A button "Check Work Item proposal" allows you to check whether your contribution is ready for approval, with all needed attributes filled in or not. If not, then the system informs you of the missing fields.

[[File:Check_WI_proposal.jpg|450px]]

Then click on "save" button.
The systems retrieves your contribution details.
You can leave the application at any time leaving your contribution in the "reserved" status or you can "make it available" from this screen:

=Under construction=

Contributions old

2010-06-03T15:13:15Z

WikiSysop: /* Create a New Work Item (NWI) proposal */