Help - User contributions [en]

ChangeLog

2025-01-07T09:16:06Z

Mangion: ETSI Voting tool 4.1.1

== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 November 2024 - GA Voting Tool 4.1''' ==

* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2024-12-09T14:31:35Z

Mangion:

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

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==CONTRIBUTION SEARCH==

In order to access the Contribution application you first need to be logged in to the ETSI portal (http://portal.etsi.org).

You have two ways of accessing this application:

'''1st way:'''

:Select a Technical body/Working Group/Task Group. On this page you will see the [[Contributions_Portlet|Contributions portlet]] appearing. On the top of this portlet you see two links:

:* New Contribution - to unfold the menu and choose the type of the contribution

:* Full view - to access the contribution list in the application.

'''2nd way'''

: Go on the "Meeting Calendar" Portlet and select the meeting you wish to contribute to. The system displays the following meeting details page.

[[File:Meeting_details.jpg|450px]]

On this above screen you can:

:* Create a New contribution

:* View the contributions that have been attached to this meeting

:* Access the docbox area of all contributions attached to this Technical Body

In the full list view of the contributions; statuses and UID are now displayed in different colours depending on their status: i.e. the reserved status is in blue, the accepted status in green and rejected status in red.

[[File:Query_name.JPG|550px|Contributions full list view]]

On the left side of the above screen, there is a new quick access panel divided in 3 parts:

:* You can access your saved queries

:* You can have direct access to contributions which have been linked to recent, on-going and future meetings

:* You can also have direct access to contributions associated to any committees

This quick access panel can be collapsed by clicking on [[File:Picture2.jpg|10px]]

You may also use the new search panel to retrieve a set of contributions. To use this search options click on the link ''show filter options'' on the up right side of the screen.

[[File:Picture4.jpg|550px]]

You can customize your search by providing data to the most common used filter options. Such as free text, selected community, Meeting, contribution type, status, contribution for...

You also have the possibility to perform your search using advanced filters options. To expand the search options click on the link ''More filter Options''

[[File:More_filter.jpg|550px]]

Select one criterion and click on the [[File:Superior.JPG|30px]] button in order to move it from the "Available Criteria list" to the “Selected Criteria list”, repeat the action should you wish to add other criteria. To select all criteria at once click on [[File:Double_superior.JPG|30px]]. When your selection is finished click on Search.

The system will now ask you to indicate the value for each criterion.

Note: The criterion value and the operator selection depend on the selected search criteria. It can be value selection from a list, value selection from input date fields (using calendar), or free text input.

To save your query and being able to retrieve your favourite ones each time you log in the portal click on the link ''Save query'' at the top of the screen, a pop up window will open asking you the name of your query, fill in the name of your query and click OK:

[[File:Save_Query.jpg|300px|center]]

The custom query is saved and appears on the left part of the screen under "My queries".

Update a saved query:

To update a saved query, click on one of them under "Saved queries" and apply your changes, then click the link ''Save Query''.

===Default view===

You may customize your own contribution list view format. To do so, click on the button [Default view] at the top right of the contribution list which displays the list predefined views.

Note: A view format is a selection of columns of the result grid. It also contains data about the column order, sort, grouping, and width.

[[File:Default_view.jpg|250px|center]]

When selecting the item "Edit view " from the menu as shown in print screen above, a pop-up opens which allows you to customize your preferred view by defining the columns you would like to see displayed in the result grid of contributions. You can also select the order in which the columns are displayed.

See figure below:

[[File:Edit_view_format.jpg|550px|center]]

Should you wish to display all available columns then use the [[File:Double_superior.JPG|30px]] that will move all the items from the left to the right column. Should you wish to remove the selected items except "Contrib ID", "Title" and "Actions which are mandatory, then click on [[File:Multiple_inferior.jpg|30px]]

Should you wish to select items one by one then select the wished item in the left part of the pop-up and use [[File:Superior.JPG|30px]] to move it to the right part. Should you wish to remove one item from the selected list then select this item and click on [[File:Inferior.jpg|30px]]

To order your selected columns use the up and down button on the right of the pop-up screen.

==Creating a Contribution==

'''IMPORTANT: Only logged users can reserve/upload contributions.'''

There are two places on the portal from which a user can reserve a contribution:

* From the Portal [[Contributions_Portlet|Contributions tab]] by clicking on the "New contribution" link and selecting a contribution type in the drop-down menu.

[[File:Contribution_Portlet.jpg|600px]]

* From the Contribution application itself by clicking on "New contribution" button.

[[File:New_contribution.jpg|500px]]

=== Contributing a Meeting Agenda, a Meeting Report, a Change Request, a Liaison Statement, or an "Other contribution" type ===

<html>
<iframe width="420" height="345" src="http://www.youtube.com/embed/UoMe7aXqXPg" frameborder="0" allowfullscreen></iframe>
</html>

The '''Contribution Creation''' screen opens on the '''General''' tab.

==== The General tab ====
[[File:Contribution_Creation.jpg|450px]]

Several attributes need to filled, these attributes will allow categorization and retrieval of contribution documents.

:* '''Title''': free text

:* '''Source''': When clicking on the "Change" button near the field "Source", a pop-up "'''Manage Source'''" opens (see figure below). 4 different types of Source are available:
:** Organisations: a company allowed to contribute to the technical work of a committee
:** ETSI committees: an active ETSI (sub-)Technical Body
:** Roles: Chairman, Vice-Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI support
:** Other: free text describing a role not matching one of the above categories
: Note: there can be more than one source for a contribution (example: company A, company B, and company C) yet all sources of a contribution have to be of the same type.
[[File:Manage_Source.jpg|450px|center]]

:* '''Main Contact''': Is set automatically to the submitter's name of the contribution this field can be enriched by an additional contact in the text field.

:* '''Input for Committee''': group to which the contribution will be submitted

:* '''Contribution for''': to inform the committee whether your contribution is '''for Decision''', '''for Discussion''', or '''Information'''
:: In case your contribution is for decision you then have to describe the expected decision by filling in the "'''Decision/Action requested'''" box

:* '''Meeting - Allocation''':
You can assign a contribution to ONE meeting (and one allocation) by clicking on the "Change" button next to Meeting - Allocation.
Contributions assigned to a meeting are then listed in the Meeting's Document list.

[[File:Attach_meeting.jpg|450px|center]]

The system retrieves all recent, ongoing and future meetings for the related committee (including joint meetings).

There is also the possibility to attach your contribution to an allocation (if some exists). Those allocations could be for instance agenda items.

Selecting a meeting (and an allocation) in the list(s) will display further information in the grey box below. Once the correct selection is made, you can ssign the contribution to your selected meeting with the [Assign] button. The assignment will be effective after saving your contribution.

:* '''Related WIs or deliverables''': You can also attach your contribution to an existing Work Items or deliverable. click on the ''Change'' button

[[File:Related_WI.jpg|450px]]

The system displays all the work items attached to the committee you contribute to, the text field allow you to filter the content of the box or to search for other ETSI work items. It is possible to select more than one work item. Select one Work item in the displayed list and click on the "Add" button, the selected work item appears on the left part of the pop-up with a red cross which allow you to remove it. then click on the "Done" button.

:* '''Abstract''': Free text summarizing the content of the contribution
You then have the possibility to link your contribution to a meeting.

==== The Related Contributions tab ====
You can also refer to one or several other contributions and link them to the contribution you are submitting.

: This feature can be used (for example) to place your contribution in the context of other ones, and help its understanding.

: This feature could also be used to point the attention of the reader to a contribution of another committee which you consider as for interest as well...

To do so, the selection mechanism is similar as for "Add related Work Item", except that instead of linking WIs you are linking other contributions.

==== Saving your contribution ====
Your contribution can now been saved.

Note: As soon as all the mandatory fields from the General Tab have been filled in, the contribution can be Saved(except for ''New WI proposals'' and ''New Drafts'').

Once you click on the Save button, it will receive a Unique contribution Identifier (UID) and a new record will be added to the contribution database.
Your contribution appears now with status '''RESERVED'''.

[[File:Contribution_reserved.jpg|550px]]

'''The next steps are:'''
* Download the Cover Page for your contribution with the "'''Get cover page'''" button: the system will PUSH a contribution template pre-filled with the information you have entered in the General Tab.

<html>
<iframe width="420" height="345" src="http://www.youtube.com/embed/g9G45s0W-uM" frameborder="0" allowfullscreen></iframe>
</html>

* Edit the contribution details and update

<html>
<iframe width="420" height="345" src="http://www.youtube.com/embed/UehJphAUJyk" frameborder="0" allowfullscreen></iframe>
</html>

* Upload the final contribution with the "'''make available'''" button

<html>
<iframe width="420" height="345" src="http://www.youtube.com/embed/nTQ420t1w9A" frameborder="0" allowfullscreen></iframe>
</html>

You can Make available a contribution from the detailled view of the contribution (accessible from the portlet and from the full list view) by clicking on the "Upload/Make Available" button.

Or you can Upload a contribution from the full list view by clicking on the [upload] Icon on the line of the RESERVED contribution:

[[File:Make_ava_from_list.jpg|550px]]

==== Revising a contribution ====

<html>
<iframe width="420" height="345" src="http://www.youtube.com/embed/Gs7Hwl-AttM" frameborder="0" allowfullscreen></iframe>
</html>

You can Revise a contribution from the detailled view of the contribution (accessible from the portlet and from the full list view) by clicking on the "Revise" button.

Or you can Revise a contribution from the full list view by clicking on the [Revise] Icon on the line of the AVAILABLE or NOTED contribution:

[[File:Revise.jpg|550px]]

===Contribute/Create a New Work Item Proposal===
To create a New Work Item (NWI) proposal, log in the ETSI portal with your EOL account and click on the Technical Body you intend to contribute to.

[[File: Login_banner.png|700px|center]]

In the Contributions portlet, click on "New contribution" and select the type "New WI Proposal / Description" from the drop down list.

[[File: Newcontrib_droplist.png|550px|center]]

To create a NWI proposal, you first need to fill in the attributes from the general tab:

[[File: NWIgeneral_tab.png|500px|center]]

After having filled in the attributes from this tab, then click on "WI Details" tab.
This tab reflects the content of the New Work Item sheet you are used to utilize.

[[File: WIdetails_complete_NWI.PNG|600px|center]]

Fill in the following mandatory attributes in order to present the proposal to the community:

:* ‘‘‘WI committee’’’

:* ‘‘‘Deliverable’’’
: Select either a New Work Item or Revision of an Existing Work Item.

:* ‘‘‘Formal Title 1 and 2’’’
: If it is a Revision, the system will retrieve most information from the ETSI Work Programme.

:* ‘‘‘Scope of the work’’’

You can present your contribution to the chosen Committee with only those 4 fields filled in. Nevertheless you will need to inform the system about the other fields in order to be able to "accept" this Work Item.

In addition to the above listed fields, the following fields are mandatory to pass the Work Item proposal from the status "available" to "accepted":

:* ‘‘‘Standard type’’’
: Choose in the drop down list from the six ETSI deliverable types: EN, TR, TS, EG, ES, GS

:* ‘‘‘To be published as version’’’
: If it is a New Work Item, then by default, the version will be 1.1.1

:* ‘‘‘Requested WI reference’’’
: The system will automatically attribute the next available number.

:* ‘‘‘Rapporteur’’’
: Enter the name of the rapporteur, the system will propose matching results and complete the entry automatically.

:* ‘‘‘Supporting Companies’’’
: A minimum of 4 supporting companies is requested. Click on the button “Add/Remove” and enter the name in the new window. Double click to select and add the company. The company’s details appear at the bottom. When done, click “Done” to save the selection and close the window.

[[File: Add_supp_orga.PNG|450px|center]]

:* ‘‘‘Schedule’’’
: A NWI proposal needs at least the TB adoption, WG and TB approval dates in the schedule in order to be accepted.

: ‘‘‘Note: For deliverable type EN’’’, an extra line will appear. Select the Procedure, whether or not it is a Harmonized Standard and Mandate if applicable.

:* ‘‘‘Keywords’’’
: To select the Keywords, click on “Add/Remove”. Search the keywords and add them with a double click. Click “Done” to save the selection and close the window.

‘‘‘IMPORANT NOTE: If this a Revision of an existing Work Item’’’, then you can enter the ETSI number (e.g. EN 383 001) or the reference of the Work Item to be revised (e.g. DEN/TISPAN-03008) and the system will retrieve all the information available from the Work Programme.

Example of a NWI revision:

[[File:WIdetails_complete_revision.PNG|450px|center]]

==== Check your Work Item Proposal ====

During the creation of the Work Item Proposal, the system displays a warning on the top right corner of the WI details tab.

It will display “WI proposal is NOT READY” until all the mandatory fields necessary to accept the proposal are filled in. You may mouse over this warning to see what information is missing.

[[File:Warning_with_info.png|400px|center]]

The warning is refreshed automatically.
Once the Work Item is complete and ready for approval, the system will display the following warning:

[[File:Warning_green.PNG|550px|center]]

To save your proposal, click on the "Save changes" button, at the bottom of the window. The system retrieves your contribution details.

: '''If the proposal is incomplete:'''

: You may leave your contribution in the "reserved" status and complete it later on. Click then on “Complete later”.

[[File:WI_not_complete.PNG|350px|center]]

: '''If the proposal is complete:'''

: You may leave your contribution in the "reserved" status and make it available later on. Click then on “No later”.

[[File:Pop_up_save_complete.PNG|350px|center]]

In either case, you will see a confirmation that you contribution has been reserved, with the contribution number allocated.

[[File:Confirmation_reserve.jpg|550px|center]]

====Make available a Work Item Proposal====

You can make available a Work Item proposal which is in "Reserved" Status.

To make it available you need to proceed to the upload of the contribution which is done automatically for this type of contribution.

NOTE: For the Work Item Proposal Contribution, there is no need to get cover page as the system will take all data and generate it automatically.

There are two ways of making available a New Work Item Proposal.

: '''From the “Save changes” button'''
: If you wish to make your proposal right away, click “Yes now”.

[[File:Pop_up_save_complete.PNG|350px|center]]

You will be redirected to the following screen.

[[File:Automatic_generation.jpg|450px|center]]

: '''From the reservation confirmation screen'''

[[File:Confirmation_reserve.jpg|450px|center]]

Click on "Upload/Make available", a pop-up is displayed

[[File:Automatic_generation.jpg|450px|center]]

Select if you wish to upload a cover page from your computer or if you want it to be generated by the system itself and then click on "Make Available" and the system will generate a zip file with the cover page and the Work Item sheet.

Your New Work Item proposal is now in status "Available".

[[File:NWIavailable.png|550px|center]]

''At this stage, updating the proposal is still possible, however it requires to'' [Revise] ''the contribution.''

===== The Preliminary Work Item number (PWI) =====

Once a NWI contribution is reserved and or made available to the community, a Preliminary Work Item number (PWI) is attributed. It is the identification number of the Work Item until it is approved at the Technical Body level.

The PWI number consists of the following:

:::::: '''“PWI_TBname_Year+sequence number_version”'''

(For example, PWI_TETRA01_1204_1 is a proposed Work Item to TETRA WG1, the 4th proposal in 2012 and it is currently version 1 of the proposal).

That PWI number is visible on top of the WI Details tab in the NWI proposal:

[[File:PWI_WI_details_tab.PNG|350px|center]]

It can also be found in the contribution file, in the New Work Item sheet:

[[File:PWI_WI_sheet.png|500px|center]]

====Change the status of a contribution of type NWI proposal====

To change the status of the contribution, go the Contribution portlet.

Click on the [[File:Glasses_icon.PNG]] on the line of your contribution. This will open the details of the contribution.

[[File:Status_buttons.png|550px|center]]

There are four changes possible changes to the status:
: '''Accept'''
: '''Reject'''
: '''Note '''
: '''Withdraw'''

Click on the appropriate status button. A pop-up will open allowing you to enter some comments

[[File:Status_confirm_popup.png|350px|center]]

Click “OK”. The status is updated in the General tab of your contribution:

[[File:Gen_tab_Accepted_status.png|550px|center]]

From this same screen, you may progress the Work Item to the parent Technical Body for adoption.

See description under section [[Contributions#Progress_the_New_Work_Item_to_the_Technical_Body|Progress the New Work Item to Technical Body]] of the Contribution application helpfiles.

==== Progress the New Work Item to the Technical Body ====

Should you have created a New Work Item at Working Group/Task Group level and got it approved by this WG/TG; you will need to get it approved by the Parent Technical Body.

To do that click on the [[File:Glasses_icon.PNG]] in the contribution application for the concerned NWI proposal.

In the contribution General tab, click on [[File:Submit_tbappr_button.PNG|170px]]

A drop down list appears with all the upcoming meeting of the parent Technical Body. Select the meeting the contribution should be attached to, or “No meeting” if applicable.

[[File:Submit_tb_approval.png|550px|center]]

'''Warning:''' beware there is no confirmation requested. Once the meeting selected (or “No meeting”), the contribution will be submitted right away.

===Contributing a draft===
Contributing a draft means '''embedding an available draft in a contribution''' and contributing that contribution to the community for decision, for discussion, or for information. The first step consists in uploading a draft via the Latest Draft application, the second step then consists in embedding the drat in a contribution. This second step is necessary, especially when the rapporteur wants a specific version of his draft to be discussed and/or approved by the community.

Note that after publication of a Work Item as an ETSI deliverable, drafts are no longer accessible (usually deleted), whereas contributions are never deleted.

There are '''two ways''' of embedding a draft in a contribution and contributing it:

*The easiest way is to start '''from the Latest Drafts application''', either by uploading a new draft (with the [[Image:update.gif|15px||alt=Upload icon|Upload icon]] icon) and contributing it on-the-fly, or by contributing and already-available draft (with the [[Image:Contribute.gif|15px||alt=Contribute draft|Contribute draft]] icon).

*The second way starts '''from the Contribution application'''. This approach is '''recommended when contributing a Working Group draft to its parent group''' (Example: WG draft contributed to plenary for approval).

====From the Latest Draft application====

The Latest Draft application is available on every Technical Body's portal page, from there, you will upload and/or contribute a draft in a few clicks. Follow the instructions in the [[Latest_Drafts#Latest_Draft_Screen_Content| Latest Draft wiki]].

* If you just uploaded a new draft, the successful upload confirmation message will prompt you to [[File:Contribute_draft_now_button.PNG]].
[[File:Draft_upload_confirmation.png|right|500px]]

* You can also contribute an available draft at any time by clicking on the [[Image:Contribute.gif|15px||alt=Contribute draft|Contribute draft]] icon next to the relevant version on the [[Latest_Drafts#Latest_Draft_Screen_Content|Latest Draft screen]].

After clicking on the [CONTRIBUTE this draft version now] button or on a [[Image:Contribute.gif|15px||alt=Contribute draft|Contribute draft]] icon, the portal will open a "NEW CONTRIBUTION" window. On that window you will notice that the contribution type is set to ''New Draft'' and that a specific '''Draft''' tab has been inserted after the '''General''' tab.

The ''New Draft''tab has already been filled with the draft's meta-data (Committee, reference, version), and in the '''General''' tab most fields have already been pre-filled as well.

You still have to:
*Decide if you contribute the draft for '''Decision''', for '''Discussion''', or for '''Information'''.
You may also:
*Link the contribution to a meeting
*Add an abstract to your contribution

Once this done, click on the '''[Save Changes]''' button to reserve the contribution, and then on the '''[Upload/Make Available]''' one.
An intermediate pop-up will appear: just follow the instructions and acknowledge, at this this stage the portal has enough information to create the contribution file and upload it without any further action from you.

====From the Contribution application====
This approach is recommended when contributing a Working Group draft to its parent group (Example: a Working Group draft contributed to plenary for approval).
[[File:Contribution_Portlet.jpg|600px|center]]
* From the Portal [[Contributions_Portlet|Contributions application]] click on the "New contribution" link and select "New Draft"

An empty contribution-creation-window will appear, this window has a specific '''[Draft]''' tab (which does not appear when reserving other types of contributions).

⇒ '''Before anything else''', select the appropriate "Input for committee" in the '''[General]''' tab of the contribution-creation-window. This is the committee in which the contribution will be created .

'''Important:''' when a Working Group draft will be contributed to the parent group (i.e. to the plenary) select the parent group here, not the Working Group.
[[File:Draft_tab_from_contrib_app.png|right|500px]]
'''Then''', switch to the '''[Draft]''' tab and select:
:* The '''WI committee''' (or Working Group) from which the draft is issued
:* The '''WI reference''': drop-down list of all active WIs belonging to the selected committee.
:* The appropriate '''Version''': drop-down list displaying all available draft versions for the selected WI.

Go back to the '''[General]''' Tab → the title field should have been automatically filled with meta-data retrieved from the draft you selected.

Fill-in the remaining fields: choose whether your draft is for information, discussion or decision, type free text in the abstract box and allocate your contribution to a meeting.

When done, click on the [Save Changes] button to reserve a contribution number and then on the [[File:Upload_make_avail_button.PNG]] one to upload the contribution.
An intermediate pop-up may appear: just follow the instructions and acknowledge, at this this stage the portal has enough information to create the contribution file and upload it without any further action from you.

MediaWiki:Sidebar

2018-12-18T15:59:01Z

Mangion:

2018-12-18T10:36:43Z

Mangion:

MediaWiki:Sidebar

2018-12-18T10:35:59Z

Mangion:

Remote Consensus

2018-12-18T10:35:33Z

Mangion: Mangion moved page New Remote Consensus to Remote Consensus without leaving a redirect

== Scope of the Remote Consensus application ==
A Remote Consensus enables a TB/ISG to take decisions on Contributions (Drafts, Liaison Statements, Change Requests, Reports) outside of a face-to-face meeting.

=== Types of Remote Consensus: ===
'''Consensus Measuring''' for Decisions

'''Comments Collecting''' for Discussion

The application allows:

- The collection of '''comments'''

- The measurement of consensus by counting the number of '''oppositions'''

- The final interpretation of the consensus is the responsibility of the Chairman who ratifies the decision(s) at the end of the Remote Consensus period.

Notifications related to each Remote Consensus are automatically disseminated to the TB/ISG mailing list.

'''NOTE:''' To be able to receive Remote Consensus notifications, members must be subscribed to the TB/ISG membership list. To subscribe: [https://portal.etsi.org/webapp/TBMembershiplist '''https://portal.etsi.org/webapp/TBMembershiplist''']
=== Recommendations for the duration of a Remote Consensus ===
The ETSI Directives do not impose a fixed duration, however the Chairman is advised to maintain a minimum period of 3 days to respect the global membership of ETSI across different time zones.

Type DEC for Contributions such as a Liaison Statement or a Change Request (CR) – a minimum of 3 days.

Type DEC for Contributions such as a Final Draft for Approval or a Meeting Report – a minimum of 7 days.

Type DIS for Contributions such as CRs – a minimum of 7 days.

It is recommended to group Contributions into one Remote Consensus.

== Getting started - How to access the Remote Consensus tool ==

'''NOTE:''' '''Only community officials: Chairman, Vice Chairman, Secretary and ETSI Support staff can set up, manage and ratify a Remote Consensus.'''

''' Users must be logged on the [https://portal.etsi.org/ portal] to use the application'''

* Open the ETSI portal [https://portal.etsi.org '''https://portal.etsi.org'''] and '''log in with your EOL account'''
[[File:Picture log1.png|frameless]]
* Once logged on, select the relevant Technical Committee or ISG, e.g. ERM
* Select the tab '''Remote Consensus'''
[[File:Remote con1.png|frameless|542x542px]]

By default, '''Recent, Ongoing or Future''' Remote Consensus’ are displayed.

* To set up a new Remote Consensus, click on the link '''Create New'''
* To search for a closed/previous Remote Consensus, use the dropdown menu and select one of the 3 options.

== Creating a new Remote Consensus ==
* Click on the link '''Create New'''
[[File:Picture Rem3.png|frameless|631x631px]]

A pop-up window will display the fields for completion.

'''NOTE:''' Mandatory fields are marked with a red asterisk '''*'''.

[[File:Picture Rem4.png|frameless|379x379px]]

'''Community''' is pre-filled by the system. If applicable, use the drop down menu to select a Working Group.'''Type''' Select either '''Consensus measuring (DECision at the end)''' or '''Comments collecting (DIScussion).'''

'''Title''' Write the title (e.g. ''Approval of NFV003 Final Draft'' or ''Approval of Liaison Statement to XXX'').

'''Description''' is optional and can be used to provide more detail on the remote consensus.

'''Status''' is by default set to '''PLANNED''' until the launch time.

'''Start date''' Select the start date for the Remote Consensus. Start time is always at 12:00 midday CET.

'''End Date''' Select the end date for the Remote Consensus when comments or oppositions will no longer be allowed. End Time is always at midnight CET.

'''NOTE:''' Start Date shall be greater than or equal to the current date. End Date shall be greater than the Start date.

'''Freeze contribution submission''' if appropriate, use this field to prevent Contributions from being added after a specified date.

'''Status Report Date''' is optional. Select the day for a weekly status report to be sent to the TB/ISG membership list.
* When all mandatory fields are complete, click on '''SAVE'''.

A pop-up window will summarise the Remote Consensus properties and display the Remote Consensus reference.

[[File:Picture Rem5.png|frameless]]

At the launch of every Remote Consensus a notification is sent to the TB/ISG mailing list.

== Adding a Contribution to a Status ''PLANNED'' Remote Consensus ==

For '''consensus measuring,''' only Contributions for '''Decision''' '''(DEC)''' can be submitted.

For '''comments collecting,''' only Contributions for '''Discussion or Information''' '''(DIS)''' can be submitted.

* Click on '''Add Contributions'''
[[File:Picture Rem6.png|frameless|376x376px]]

[[File:Picture Rem7.png|frameless|528x528px]]
* To add a Contribution either:
* Type the sequence number, for example: '''000021''' and click on the '''Filter'''
* '''''OR''''' type a word from the title, for example: '''Release 2''' and click on '''Filter'''
* '''''OR''''' click on '''Filter''' and the system will display all the Contributions for the year for the selected community.
* Select the Contribution(s) from the Contributions list and click on '''Add'''.
* Once all Contributions have been added click on '''Done'''.

A popup window will confirm the Contributions in the Remote Consensus.

'''NOTE''': A Contribution added to a Remote Consensus becomes '''locked''', meaning that no further actions are possible on this Contribution until the Remote Consensus has either ended or the Contribution has been removed. The lock is depicted by the hammer icon [[File:Hammer arrow icon.PNG|frameless]]

=== Identifying a Contribution under Remote Consensus ===

Contributions in a Remote Consensus are flagged with a hammer icon.

[[File:Hammer arrow icon.PNG|link=http://help.etsi.org/File:Hammer%20arrow%20icon.PNG|frameless]] Status '''ACTIVE''' ('''PLANNED''', '''FROZEN''' or '''STARTED''')

[[File:Hammer only icon.PNG|frameless]] '''RATIFIED''' or '''REVIEWED'''

[[File:Hammer cross icon.PNG|frameless]] Status '''ABORTED'''

== Removing a Contribution from a Status ''PLANNED'' Remote Consensus ==
*Find the Contribution for removal and click on the small glasses icon[[File:Glasses_icon.PNG|frameless]].
* Select the third tab '''Remote Consensus''' and click on the link '''REMOVE'''.
[[File:Picture Rem8.png|frameless|570x570px]]
* Enter the justification and click '''OK'''.
[[File:Picture Rem9.png|frameless]]

The system will refresh the counter of Contributions in this Remote Consensus and update the History of the Contribution.

'''NOTE''': Contributions can only be removed by the TB/ISG Officials, the submitter or ETSI Support staff '''before''' the launch of a Remote Consensus.

Once the Remote Consensus has started, Contributions can only be removed by the TB/ISG Officials or ETSI Support staff.

== The start of a Remote Consensus ==

A Remote Consensus evolves from Status '''PLANNED''' to Status '''ACTIVE''' at the launch.

An automated notification is sent to the TB/ISG mailing list including:

The Contribution name and number

The duration and the type of Remote Consensus

Guidelines on how to add a comment, raise an opposition and remove an opposition.

'''NOTE:''' An ACTIVE Remote Consensus cannot be modified or stopped.
== Submitting a comment to a Contribution in a Remote Consensus ==
The procedure to submit a Comment to a Comments Collection (DIS) and a Consensus Measuring (DEC) Remote Consensus is identical.

[[File:Picture Rem3.png|frameless|568x568px]]

* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] to open the Contribution. A new window will open.
* Click on '''Comment'''. By default the comment field is active.Enter text in the '''Write a Comment''' field and click '''Save'''.
[[File:Picture Rem14.png|frameless|355x355px]]

The system will then:

Create a record of the new comment

Update the list of comments

Issue a notification to the TB/ISG mailing list

Add the submitter to all future notifications on this Contribution.

== Raising an opposition to a Contribution ==
* Open the Remote Consensus tab
* Click on the Remote Consensus reference (i.e. ERM(18)DEC606) in Status STARTED. A new window will open.

* Click on '''Raise an opposition'''. By default the comment field is active.
* Enter text in the '''Write a Comment''' field to justify the opposition and click '''Save'''.
[[File:Picture Rem19.png|frameless|347x347px]]

The system will then:

Create a record of the new opposition

Update the list of oppositions

Issue a notification to the TB/ISG mailing list

Adds the user to all future notifications on this Contribution

== Clearing an opposition to a Contribution ==
An opposition is displayed in the Remote Consensus tab of the Contribution.

Only the submitter or ETSI Support staff can remove an opposition.
* Click on the hyperlink '''Clear my opposition''' and add text if appropriate and then '''Save'''.
[[File:Picture Rem20.png|frameless|331x331px]]

The system will then:

Create a record of the cleared opposition

Update the list of comments or oppositions

Issue a notification to the TB/ISG mailing list.

== Weekly report notification ==

The system sends a weekly report to the TB/ISG mailing list with a status update including:

The number of Contributions in the Remote Consensus

Duration of the review period

The number of comments, oppositions or cleared oppositions

Purpose and life-cycle of a Remote Consensus

A hyperlink to the Remote Consensus report

<blockquote>''Weekly report for '''NFV(18)DEC094''' is sent every '''Thursday''' at 4:00am CET.'' </blockquote><blockquote>''RC status: '''STARTED''' , with 2 available contributions.'' </blockquote><blockquote> ''0 comments.''</blockquote><blockquote>''RAISING COMMENTS AND OPPOSITIONS is ALLOWED until Wednesday 2018-10-24 at midnight.''</blockquote><blockquote> '''''NFV(18)000269''' (download) '''Draft - DGS/NFV-EVE011 v0.0.20 (GS NFV-EVE 011 ) "Cloud Native VNF Classification Spec"'''''</blockquote><blockquote> ''Decision Requested : Please approve''</blockquote><blockquote> ''0 sustained oppositions (0 cleared oppositions) and 0 comments from 0 users'' </blockquote><blockquote> '''''NFV(18)000271''' (download) '''Draft - DGR/NFV-IFA012 v0.13.1 (GR NFV-IFA 012 ) "Os-Ma-Nfvo ref point Spec - svc mgmt & info model"''''' </blockquote><blockquote> ''Decision Requested : Please approve''</blockquote><blockquote> ''0 sustained oppositions (0 cleared oppositions) and 0 comments from 0 users'' </blockquote><blockquote> </blockquote><blockquote>'''''Remote Consensus guidelines:'''''</blockquote><blockquote> ''A Remote Consensus (RC) allows approving or just gathering comments either on one single contribution or on a set of contributions grouped together. A single approval period is set for the whole group, and a single report monitors all the results.''</blockquote><blockquote> </blockquote><blockquote> ''During the RC period ETSI members subscribed to the related TB mailing list can add comments and/or raise oppositions on any of the contributions in the RC. Users can also monitor a contribution to receive an email each time a comment is added, or they can wait for the (optional) weekly report email to receive the status and comments on all contributions.''</blockquote><blockquote> ''Comments (and oppositions) collected during the RC period can be viewed at any time via the '''RC Report'''''</blockquote><blockquote> </blockquote><blockquote> ''At the end of the RC approval period, an official reviews all comments, RATIFIES the result by recording an output status for each contribution.''</blockquote><blockquote> ''There are two types of Remote Consensuses:''</blockquote><blockquote> ''1- "Consensus measuring" RCs: a DECISION is expected at the end of the approval period, these can only contain contributions for decision'' </blockquote><blockquote> ''2- "Comment collecting" RCs do not imply a decision at the end of the period, these can only contain contributions for DISCUSSION.''</blockquote><blockquote> </blockquote><blockquote> ''For consensus measuring RCs the application lists the number of sustained oppositions (as defined in ETSI Working Procedures). For comment collecting, comments are allowed but raising oppositions is not possible.''</blockquote><blockquote> </blockquote><blockquote> ''Participants can add comments, raise an oppositions, but also remove their oppositions at any time during the approval period.''</blockquote><blockquote> </blockquote><blockquote> ''When all contributions have been ratified, the Remote Consensus is considered as ratified.'' </blockquote><blockquote> </blockquote><blockquote> ''Remote Consensus lifecycle: PLANNED - (FROZEN) - STARTED - TO BE RATIFIED - RATIFIED''</blockquote><blockquote> ''Only officials and support staff can create a Remote Consensus for their TB.''</blockquote><blockquote> '' -PLANNED: all delegates can add/remove contributions to/from the RC.''</blockquote><blockquote> ''-FROZEN: only officials and support staff can add/remove contributions to the RC.''</blockquote><blockquote> '' -STARTED: delegates can add comments, and raise or remove oppositions on contributions.''</blockquote><blockquote> '' -TO BE RATIFIED: RC period if finished, officials and support staff are expected to ratify results.''</blockquote><blockquote> '' -RATIFIED: all contributions of the RC have been ratified.'' </blockquote><blockquote> ''More help [[Remote Consensus|here]]'' </blockquote>

== The end of a Remote Consensus ==

At midnight CET on the final day of the Remote Consensus:

The system sends a final notification to the TB/ISG mailing list

The status of the Remote Consensus is updated '''TO BE RATIFIED.'''

[[File:Picture Rem22.png|frameless|584x584px]]

== Ratifying a Remote Consensus ==

The Chairman has the action to ratify the Remote Consensus, taking into account comments and oppositions.

=== Final output statuses for a Remote Consensus ===
There are 5 different output statuses for a Contribution in a Remote Consensus

'''NOTE''': A ratification comment is mandatory for the output status of a '''REJECTED''' Contribution.

* Click on the Remote Consensus reference in Status '''TO BE RATIFIED'''



* Click on and the Contribution will open on the General tab
* Click on the Remote Consensus tab and a new page will open
* Click on '''Ratify'''
[[File:Picture Rem26.png|frameless|355x355px]]

If no comments or oppositions have been submitted during the review period the status will by default show as '''ACCEPTED'''.

[[File:Picture Rem23.png|frameless|230x230px]]

* Enter a ratification comment and select the final status
* Click on '''Ratify result'''

'''NOTE:''' Status - '''NOTED with revision pre-approved -''' the next revision of the Contribution will automatically be '''ACCEPTED'''.

A pop message will confirm this action.

[[File:Picture Rem28.png|frameless]]

Once all Contributions have been updated, the portal will show the status '''RATIFIED''' and a final notification will be sent to the TB/ISG mailing list.

== The Report/Journal of a Remote Consensus ==

An automated Report/Journal is always available for every Remote Consensus via the Remote Consensus tab and the icon.

2 views are available: '''Journal''' or '''Status Report'''

[[File:Picture Rem30.png|frameless|619x619px]]

[[File:Picture Rem32.jpg|frameless|630x630px]]

Both can be exported to CSV files

Remote Consensus(OLD)

2018-12-18T10:33:59Z

Mangion: Mangion moved page Remote Consensus to Remote Consensus(OLD)

==Scope of the Remote Consensus Application==

This application aims at providing a comprehensive online tool to collect comments and measure consensus for contributions during given period as opposed to during a face-to face meeting.
This application focuses on:

- The collection of members views recorded as ''comments'', and the ability to present these comments in clear reports.

- The measurement of consensus by counting the number of ‘’oppositions’’ raised during the approval period and maintained by its author at the end of that period

- The final interpretation of the consensus is the responsibility of chairman. After the end of the consensus measurement period, the chairman of the TB/WG/TG will take the final decision on contribution(s) and ratify the remote consensus.

The announcement of remote consensuses measuring period, and the results are disseminated on the TB mailing list by the system.

NOTE: It is recommended to group contributions in one Remote consensus on which decision needs to be taken.
One of this application aim is to help TBs to structure and organize their work between meetings: TBs would group their documents for remote decisions in one or two RCs per month for instance.
Normally, a Remote Consensus is planned well before it starts, and delegates can add their documents to the RC by themselves. Then the Remote Consensus starts, and no more than ONE notification per week is sent to the mailing list.

==Create a new Remote Consensus==

'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary; TB support staff

Note: Only Officials can create a Remote Consensus for the TB he chairs and also for its WGs.

In order to be able to create a remote consensus you first need to be logged in to the portal. Click on the ‘’create new’’ link in the portlet.
The following creation screen is displayed:

[[File:Create_a_RC.png|450px|center]]

The system displays an empty form which you are asked to fill in. Some of the attributes are mandatory:

- '''Community''': this field automatically shows your TB/WG, however it is possible to change to another

- '''Type''': There are 2 types of Remote Consensus:

1) '''''Consensus measuring "– DEC"''''': This type of Remote Consensus allows the measurement of consensus by counting the number of ‘’oppositions’’ raised during the approval period and maintained by its author at the end of that period

2)'' '''Comment collecting "– DIS"''''': This type of Remote Consensus allows the collection of members views recorded as ‘’comments’’, and the ability to present these comments in clear reports.

- '''Description''': You can type text to give information on the Remote Consensus you intend to create. This field is optional.

- '''Status''': In creation mode the status ‘’PLANNED’’ is automatically set and cannot be changed

- '''Start date''': Select the date when the Remote Consensus will start and therefore comments will be allowed. '''Start time will always be 12:00 CET.'''
Note: Start Date must be greater than Now, greater than Freeze date and smaller than End date.

- '''End Date''': Select the date when the Remote Consensus will end and when comments will not be longer be allowed. '''End Time will always be midnight CET.'''
Note: End Date must be greater than Start date.

- '''Freeze Date''': Should you wish to, you can set a freeze date for contribution submission. This means that TC members will not be able to add a contribution to a Planned Remote Consensus from the freeze date. If selected, this date must be greater than Now and smaller than the Start date.

-'''Status Report Date''': This indicates if a weekly status report shall be sent for this Remote Consensus. If this option is ticked then the system asks you to indicate which day this Report shall be sent to the list.

When all mandatory fields are filled, click on the button ‘’Save’’. The system displays a creation confirmation pop-up summarising the Remote Consensus properties and the Remote Consensus portlet is refreshed with the newly created item.

==Update the details of a Remote Consensus==

'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary; TB support staff

To update properties of remote consensus, go to the Remote Consensus portlet and click on the [[File:Portlet_view_details.png|15px]] on the line of the Remote Consensus you intend to update.

The system displays the detailed view for the chosen Remote Consensus

[[File:RC_view_details.jpg|450px]]

Then, click on the "Edit" button and update the Remote Consensus information. Ensure that you don’t leave a mandatory field blank.

Note: You can decide to change the status from PLANNED to FROZEN manually on this page.

The FROZEN status can be used should you wish to stop the addition of contribution in a Remote Consensus; the reason for freezing a Remote Consensus may be that you are in line with what you were expected for this Remote Consensus or that you need to check the added contributions.

The FROZEN status can be removed manually by changing the status from FROZEN to PLANNED in the status drop down menu otherwise it will be changed automatically by the system at the Start date of the Remote Consensus.

When you have finished updating the Remote Consensus properties, click on the ‘’SAVE’’ button. The system updates the information and refreshes the Remote Consensus portlet.

==Add contributions to a Remote Consensus==

'''Actors''': TB Membership list member, TB/WG/TG Chairman, Vice-Chairman and Secretary, TB support staff

Access rights note: You need to subscribe to the TB membership list to be able to use the Remote Consensus application. Should you wish to subscribe please go to:[http://webapp.etsi.org/TBMembershipList]

===Add contribution(s) to a Remote Consensus from the Remote Consensus creation screen===

After saving your newly created Remote Consensus, click on "Add contributions" link:

[[File:Add_contrib_from_RC_creation.png|500px]]

The system displays a pop-up window with a search box for contributions:

[[File:Pop-up_add_contrib_to_RC.png|550px]]

You may search with the contribution Unique Identifying number (UID).
Note: This field does not contain a wildcard function. You will need to include the zeros contained in the UID. For example: ERM(13)'''000'''025.

You may also search by keywords in the contribution title.
If you do not know the UID nor the title, just click on "Filter".

Contributions are taken from the same community as the Remote Consensus and not from its subgroups.

To add contributions to a Remote Consensus, select one or several contributions in the filtered list and click on the “Add” button, or double-click on a single contribution and click on “Done” once you have added all your contributions.

You can also add contributions from the Remote Consensus detailed view, by clicking on the [[File:Portlet_view_details.png|15px]] and select the “Add contribution”. The system will redirect to the contributions window above.

===Add contribution(s) to a Remote Consensus from the Remote Consensus portlet===

The remote consensuses are listed in the Remote Consensus portlet. A remote consensus that can still accept contribution addition (i.e. a "planned" RC) will show a small [[File:Add_contrib_from_portlet.png|20px]] icon.

To add contribution(s) to such a Remote Consensus, click on the [[File:Add_contrib_from_portlet.png|20px]] icon.

The system displays a pop-up window with a search box for contributions:

[[File:Pop-up_add_contrib_to_RC.png|550px]]

From this step onwards, you can refer to the above paragrah "Adding a contribution from the Remote Consensus creation screen".

===Add contribution(s) to a Remote Consensus from the contribution application===

Context: You are logged in and a list of contribution(s)is diplayed

To add a contribution to a Remote Consensus, select it in the contributions list and then click on the "Actions button" in the top bar. The “Actions” button unfolds and displays the menu of actions that you can perform on this contribution, including those related to Remote Consensus.

Click on "Remote Consensus", then "Send to Remote Consensus".

The system then displays a listing of the Remote Consensuses in “PLANNED” or “FROZEN” status of the contribution's community. Select the Remote Consensus to which you wish to add the selected contribution.

[[File:Add_contrib_in_RC_from_Contrib.png|550px]]

The system then displays the message: Your contribution has been added to the chosen Remote Consensus.

'''Important Note:'''

'''- Contributions uploaded for Information/Discussion may only be added to Remote Consensus Type DIS: “Comments Collecting”.'''

'''- Contributions uploaded for Decision may only be added to Remote Consensus Type DEC: “Consensus Measuring”.'''

Note: Contributions added to a remote consensus are locked in the contribution application and this lock is visually materialized by the following icon: [[File:Hammer.png|20px]].
It is not possible to perform actions on this contribution during the Remote Consensus, such as changing the status or uploading a revision.

==Status of contribution in a Remote Consensus==

You can add one or more contributions that are in Status “Reserved” or “Available” to a Remote Consensus. From the Remote Consensus portlet, the system only displays only contributions which can be added to the Remote Consensus you have selected.

* Remote Consensus of Type '''consensus measuring''': you can add to this type of Remote Consensus only '''contributions which are for Decision.'''

* Remote Consensus of Type '''comment collecting''': you can add to this type of Remote Consensus only '''contributions which are for Discussion.'''

The contribution in a Remote Consensus which has not yet started has the status “ADDED” in a Remote Consensus.

Once the Remote Consensus has started:
* The contributions in '''status “AVAILABLE”''' in the contribution process '''will be set to “ACTIVE”''' in the Remote Consensus. Note: This “ACTIVE” Contribution is still available on the server but locked in the contribution process as it is in Remote Consensus.

* The contributions in '''status “RESERVED”''' in the contribution process '''will be set to “NO SHOW”''' in the Remote Consensus. Note: This “NO SHOW” Contribution is still in a “RESERVED” status in the contribution application and can eventually be added to another Remote Consensus in “RESERVED” or “AVAILABLE” status.

* If the Remote Consensus contains '''only contributions with status "RESERVED"''', then the Remote Consensus '''will be set to "CANCELLED"''' and the contributions will be released for a future Remote Consensus.

:: NOTE: The history tab of the contributions keeps track of the differents steps and events.

==Remove contributions from a Remote Consensus==

'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary; TB support staff. The TB Membership list Members can remove a contribution only when the Remote Consensus is in a PLANNED Status.

A contribution can be removed from a PLANNED Remote Consensus by any user who has added it. Nevertheless, if a Remote Consensus has STARTED then only the TB/WG/TG Chairman and Vice-Chairman can remove it from the Remote Consensus.

You can remove the contribution by clicking on the “view details” of the contribution, the system will open the usual contribution detailed view, select the tab “Remote Consensus” and click on the link “remove”.

[[File:Contrib_details_remove.png|550px|center]]

NOTE: The contribution removed from an active Remote Consensus will be noted as "ABORTED".

==Post a comment on a contribution in a Remote Consensus==

'''Actors''': TB Membership list member, TB/WG/TG Chairman, Vice-Chairman and Secretary, TB support staff

'''Context''': You are in the contribution application. You see the list of contributions that are on Remote Consensus.

To add a comment on a contribution in a Remote Consensus, proceed as follows:
*Open the contribution detailed view,
*Select the ‘’Remote Consensus’’ tab from the contribution detailed view,
*Type your comment in the comment text box at the bottom of the screen
*Save your comment by clicking on the ‘’Save’’ button that will appear.

[[File:Comment_window.png|550px]]

The action of commenting to a contribution in a Remote Consensus will automatically subscribe you to notifications, this means that you will receive email notifications each time a comment (or an opposition) is raised on the contribution (you have the ability to unsubscribe to notifications by either clicking on the link ‘’Stop Monitoring’’).

[[Note]]: Attaching a file to a comment is not possible, yet it is possible to refer to an uploaded contribution from within a comment.

[[Note]]: In a Remote Consensus for DECision, raising a comment without opposing to the RC means that the author of the comment does not oppose to the document being approved as-it-is (i.e. without taking the comment into account).

* If a comment in an RC requests '''editorial changes''' on a draft, these may be taken into account before publication.
* If a comment in an RC requests '''technical changes''' on a draft, these cannot implemented in the draft before publication without re-approving the updated draft.
** if no opposition is raised during the RC, the technical changes may be dropped and the draft published unchanged.
** if an opposition is raised during the RC, the current version is not approved, a new version of the draft may be generated and a approved in a future RC

==Oppose to a contribution in a Remote Consensus (only for RC type "-DEC")==

'''Actors''': TB Membership list member, TB/WG/TG Chairman, Vice-Chairman and Secretary, TB support staff

You can indicate your wish to oppose to a contribution in a remote consensus by selecting the action ‘’Raise an Opposition’’ from the ‘’Remote Consensus’’ tab of the contribution detailed view.

[[File:Raise_opposition.png|550px]]

When you raise an opposition, you are asked to enter justification comment. A red bullet appears next to your comment and the general information panel at the top of the pop-up indicates then that CONSENSUS= NO and the counter of the number of opposition is refreshed.

Only one opposition per delegate can be posted. As soon as you raise your opposition the action becomes ‘’Clear my opposition’’ which you can use at any time to remove your opposition on a contribution.

==Ratify contribution in a Remote Consensus==
'''Actors''': TB/WG/TG Chairman, Vice-Chairman and Secretary

When the Remote Consensus End Date is reached, then the Remote consensus passes in status ‘’TO BE RATIFIED’’. It is no longer possible to comment or to raise oppositions. The TB/WG/TG chairman, Vice Chairman or Secretary decides on the final result of the Remote Consensus for a particular contribution. This result will update the status of the contribution accordingly.

You can indicate your wish to ratify a contribution in a remote consensus by selecting the action ‘’Ratify’’ from the ‘’Remote Consensus’’ tab of the contribution detailed view.

Then the following screen is displayed:

[[File:Ratification.png|550px]]

On this screen you are asked to indicate the result status of the contribution.

'''If the Remote Consensus type is Consensus Measuring ("-DEC")''', then the system displays the following possible status:

::- ACCEPTED

::- REJECTED

::- NOTED

::- NOTED with revision requested

::- NOTED with revision pre-approved
::: '' Important: with this status, the next uploaded revision will be '''automatically "ACCEPTED"''' as the revision was pre-approved.

'''If the Remote Consensus type is Comment Collecting ("-DIS")''', then the system displays the following possible status:

::- AVAILABLE (which would allow you to add the contribution to another Remote Consensus)

::- NOTED

::- NOTED with revision requested

::- NOTED with revision pre-approved

After having indicated the result status of the contribution you may add a ratification comment in the text box at the bottom of the window. This ratification comment is not mandatory unless the output status of the contribution is ‘’REJECTED’’.

Note: A TB official can decide to ACCEPT a contribution even if consensus was not reached

A ratified contribution is then unlocked in the contribution application.

After the last contribution in a Remote Consensus has been ratified then the remote consensus is set to ‘’RATIFIED’’.

== How to identify a contribution under Remote Consensus ==

The contributions added to a Remote Consensus are flagged with a little hammer icon.

This icon is visible in the Contribution applications:

:[[File: Hammer_active.png|30px]] when the contribution is ADDED or ACTIVE in a Remote consensus which is in PLANNED, FROZEN, STARTED status.

:[[File:Hammer_ratified.png|30px]] when the contribution has been RATIFIED or REVIEWED in the latest remote consensus it’s been in.

:[[File:Hammer_aborted.png|30px]] when the contribution is in status ABORTED in the latest remote consensus it’s been in.

===In the Contributions application ===

[[File: Hammer_icon_in_Contrib_example1.png|700px]]

[[File:Hammer_icon_in_Contrib_example2.png|700px]]

=== In the contribution details page ===

The hammer is visible next to the UID number on the details page:

[[File:Contrib_details_page_with_hammer.png|500px]]

MediaWiki:Sidebar

2018-12-18T10:30:57Z

Mangion:

MediaWiki:Sidebar

2017-07-04T08:37:02Z

Mangion:

* Navigation
** overview|Overview
* Standalone applications
** Contribution_Search|Contributions application
** Meeting_Management|Meeting Management application
** Remote_Consensus|Remote Consensus application
** WPHV|Work Plan Hierarchical View
** Action_List|Action List application
* Portlets
** Contributions_Portlet|Contributions portlet
** Latest Drafts|Latest Drafts
** Remote_Consensus_Portlet|Remote Consensus portlet
** WPHV_portlet|Work Plan Hierarchical View portlet
** Action_List portlet|Action List portlet
** Meeting_Calendar|Meeting Calendar
** WI_Monitoring|WI Monitoring
** Publications|Publications
** Officials|Officials
** E-mail_archives|E-mail archives
** STF|STF
* Portal eLearning
** Contributions_e_learning|Contributions application video demos
** Remote_Consensus_e_learning|Remote Consensus video demos
** Latest_Drafts_e_learning|Latest Drafts video demos
** Action_Item_e_learning|Action Items video demos
* Frequently Asked Questions
** FAQs|FAQs
** Action_list_application_FaQs|Action list application FaQs
** WPHV_FaQs|WPHV FaQs
** Remote_Consensus_FaQs|Remote Consensus FaQs

* SEARCH

2016-04-28T13:49:36Z

Mangion:

'''27th April 2016 - ETSI Portal 3.2
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

'''7th April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

'''7th March 2016 - ETSI Portal 3.1.2: Call for Expertise
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

'''16th February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

'''28th September 2015 - ETSI Portal 3.1 : Technical upgrade
*Migration of the Contribution application to EntityFramework

'''10th September 2015 - ETSI Portal 3.0 : Consolidated login
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

'''9th September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management

*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

'''18th August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management

*Travel Experts:
**Improved text of the Travel Plan workflow

'''22nd July 2015 - ETSI Portal 2.1 Build 11 : Group Selector
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

'''22nd July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts

*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

'''24th June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF

*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

'''8th April 2015 - ETSI Portal 2.1 Build 8 : STF web applications

* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

'''1st April 2015 - ETSI Portal 2.1 Build 7 : STF web applications

* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

'''26th March 2015 - ETSI Portal 2.1 Build 6 : Contribution

* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

'''19th February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form

* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

'''04th February 2015 - ETSI Portal 2.1 Build 4 : Voting tool

* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

'''21st January 2015 - ETSI Portal 2.1 Build 3 : Timesheet

* Enhancement:
** Timesheet loading performance improvement.

'''12th January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set

* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

'''30th June 2014 - ETSI Portal 2.1 Build 2 : Menu bar

* Maintenance:
** Menu bar has been updated

'''30th April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search

* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

'''11th February 2014 - ETSI Portal 2.0: Tabbed display'''

* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

'''6th February 2013 NGPP 1.5 Build 1: Contributions enhancements'''

* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

'''4th February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements'''

* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

'''9th January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements'''

* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

'''3th October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements'''

* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

'''14th April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements'''

* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

'''29th February 2012 NGPP 1.4 Build 2: New features added to the contribution application'''

* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

'''30th November2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application'''

* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

'''20th October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements'''

Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..