Help - User contributions [en]

ChangeLog

2025-03-04T15:21:00Z

Cimpeanu:

== '''Timesheets 1.2.0 - 04.03.2025''' ==
<code>ADDED</code>

* Monthly timesheet with PDF Generation.
* No need to clear cookies when a new version is deployed anymore.

== '''[3.11.15] 03 Mar 2025''' ==

=== '''Meetings Management 2.1.2''' ===
<code>ADDED</code>

* A '''date picker''' has been added to the '''View room allocation''' page, enabling faster searches.
* '''Rapporteurs''' can now create meetings for bodies that allow '''Rapporteurs Group''' meeting types.
* '''Receptionist''' users can now create meetings from the category '''Events''' or '''Other'''.
* The '''Online meeting URL''' is now displayed on the '''Portal - Meeting details screen'''.

<code>FIXED</code>

* Corrected the display of '''Additional information''' on the '''Summary''' page.
* The '''Publish button''' is now active when the meeting location is set to '''Other location''' and all other requirements are filled.
* The '''expected number of participants''' input now behaves as expected.
* Removed the '''address''' when the meeting is no longer face-to-face but only online.
* Corrected the calculation of the registration deadline for '''3GPP meetings'''.
* Room bookings are now '''deleted''' when a meeting is switched from Face to Face to Online.
* If meeting only '''online''', we do no set address.

<code>CHANGED</code>

* Renamed the '''Room allocation''' page to '''View room allocation''' page.
* The '''event''' title is now displayed on the '''Summary''' page if the meeting is associated with an event.
* '''Contribution settings''' can now be edited even if the meeting has ended, especially '''CR Autonumbering''' option for '''3GPP meetings'''.
* The '''Overlay Panel''' is now used to display the name and company when '''Avatar''' in the top bar is clicked.

== '''[3.11.14] 25 Feb 2025''' ==

=== IPR DARE BulkUpload hotfix ===
<code>FIXED</code>

IPR BulkUpload hotfix to modify already existing patent duplicates checks between DARE and EPO to avoid SQL errors promting on the UI.
== '''[3.11.13] 20 Feb 2025''' ==

=== '''ETSI Portal''' ===
<code>FIXED</code>

Presence type and presence status can now be edited by administrators even if the registration deadline is in the past.

== '''[3.11.12] 18 Feb 2025''' ==

=== '''Meetings Management 2.1.1''' ===
<code>FIXED</code>

* Resolved an issue where **room booking was incorrectly restricted immediately after a previous meeting**, despite sufficient time between reservations.
* The **Generated contribution naming** is now correctly displayed in the **View details** section on the **Meetings list** page.
* Resolved an issue on meeting update if **meeting has no title**.
* Room selector improvements for facilitating **multi-room booking** (cannot select room multiple times if dates are overlapping).
* The **save modifications button** is no longer active when conditions do not allow it.
* On portal meeting calendar **we now displaying the same time zone** mentioned during the meeting creation (e.g. Japan time zone).
* When a date of a meeting is changed, the user is now able to book the same meeting room.

<code>CHANGED</code>

* The text **Sending emails to registered participants is allowed by** has been reworded to **Users who can send emails to registered participants** for improved clarity.
* When **Events** is switched on, selecting an event is now **mandatory**.
* **Contributions' start numbering at** allows now 0 as a minimum value.

=== Meeting Registration ===
<code>FIXED</code>

* when the "Allow self-registration of external users" is switched on (possible only when meeting type = workshop), an external can register. Otherwise, when the "Allow self-registration of external users" is switched off, only those with EOL account could register.

== '''[3.11.11] 05 Feb 2025''' ==

=== '''IPR DARE 3.8.0 & BulkUpload 1.4.0 Maintenance ''' ===
<code>FIXED</code>

* Bug fixing related to Bulk Upload error messages.
* Bug fixing related to unit test of Bulk Upload.
* Bug fixing related to search filtering for WIs and 3gpp specs.
* Bug fixing related to management of persons and contacts.
* Improvements done in terms of e-sign token.

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.2''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 Nov 2024''' ==

=== '''GA Voting Tool 4.1''' ===
* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 Oct 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 Sept 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-03-04T06:58:45Z

Cimpeanu: Added Meetings Management 2.1.2 release content

== '''[3.11.15] 03 Mar 2025''' ==

=== '''Meetings Management 2.1.2''' ===
<code>ADDED</code>

* A '''date picker''' has been added to the '''View room allocation''' page, enabling faster searches.
* '''Rapporteurs''' can now create meetings for bodies that allow '''Rapporteurs Group''' meeting types.
* '''Receptionist''' users can now create meetings from the category '''Events''' or '''Other'''.
* The '''Online meeting URL''' is now displayed on the '''Portal - Meeting details screen'''.

<code>FIXED</code>

* Corrected the display of '''Additional information''' on the '''Summary''' page.
* The '''Publish button''' is now active when the meeting location is set to '''Other location''' and all other requirements are filled.
* The '''expected number of participants''' input now behaves as expected.
* Removed the '''address''' when the meeting is no longer face-to-face but only online.
* Corrected the calculation of the registration deadline for '''3GPP meetings'''.
* Room bookings are now '''deleted''' when a meeting is switched from Face to Face to Online.
* If meeting only '''online''', we do no set address.

<code>CHANGED</code>

* Renamed the '''Room allocation''' page to '''View room allocation''' page.
* The '''event''' title is now displayed on the '''Summary''' page if the meeting is associated with an event.
* '''Contribution settings''' can now be edited even if the meeting has ended, especially '''CR Autonumbering''' option for '''3GPP meetings'''.
* The '''Overlay Panel''' is now used to display the name and company when '''Avatar''' in the top bar is clicked.

== '''[3.11.14] 25 Feb 2025''' ==

=== IPR DARE BulkUpload hotfix ===
<code>FIXED</code>

IPR BulkUpload hotfix to modify already existing patent duplicates checks between DARE and EPO to avoid SQL errors promting on the UI.
== '''[3.11.13] 20 Feb 2025''' ==

=== '''ETSI Portal''' ===
<code>FIXED</code>

Presence type and presence status can now be edited by administrators even if the registration deadline is in the past.

== '''[3.11.12] 18 Feb 2025''' ==

=== '''Meetings Management 2.1.1''' ===
<code>FIXED</code>

* Resolved an issue where **room booking was incorrectly restricted immediately after a previous meeting**, despite sufficient time between reservations.
* The **Generated contribution naming** is now correctly displayed in the **View details** section on the **Meetings list** page.
* Resolved an issue on meeting update if **meeting has no title**.
* Room selector improvements for facilitating **multi-room booking** (cannot select room multiple times if dates are overlapping).
* The **save modifications button** is no longer active when conditions do not allow it.
* On portal meeting calendar **we now displaying the same time zone** mentioned during the meeting creation (e.g. Japan time zone).
* When a date of a meeting is changed, the user is now able to book the same meeting room.

<code>CHANGED</code>

* The text **Sending emails to registered participants is allowed by** has been reworded to **Users who can send emails to registered participants** for improved clarity.
* When **Events** is switched on, selecting an event is now **mandatory**.
* **Contributions' start numbering at** allows now 0 as a minimum value.

=== Meeting Registration ===
<code>FIXED</code>

* when the "Allow self-registration of external users" is switched on (possible only when meeting type = workshop), an external can register. Otherwise, when the "Allow self-registration of external users" is switched off, only those with EOL account could register.

== '''[3.11.11] 05 Feb 2025''' ==

=== '''IPR DARE 3.8.0 & BulkUpload 1.4.0 Maintenance ''' ===
<code>FIXED</code>

* Bug fixing related to Bulk Upload error messages.
* Bug fixing related to unit test of Bulk Upload.
* Bug fixing related to search filtering for WIs and 3gpp specs.
* Bug fixing related to management of persons and contacts.
* Improvements done in terms of e-sign token.

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.2''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 Nov 2024''' ==

=== '''GA Voting Tool 4.1''' ===
* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 Oct 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 Sept 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

Meetings Management 2.0 FaQs

2025-02-28T15:37:53Z

Cimpeanu: /* How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms */

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms ==
Here is a 2 parts video describing how to create internal/secretariat meetings, book ETSI meeting rooms, and keep the meeting visible only to ETSI Staff on the ETSI Portal. Also, you will find out how to cancel or delete meetings and what is happening with the booked meeting rooms when you do it.

Part 1:
[[File:MMP_-_How_to_create_internal_Meeting_-_part_1.mp4|center|thumb|640x360px]]

Part 2:
[[File:MMP_-_How_to_create_internal_Meeting_-_part_2.mp4|center|thumb|640x360px]]

Meetings Management 2.0 FaQs

2025-02-28T15:35:38Z

Cimpeanu: /* How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms */

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms ==
Here is a 2 parts video describing how to create internal/secretariat meetings, book ETSI meeting rooms, and keep the meeting visible only to ETSI Staff on the ETSI Portal.

Part 1:
[[File:MMP_-_How_to_create_internal_Meeting_-_part_1.mp4|center|thumb|640x360px]]

Part 2:
[[File:MMP_-_How_to_create_internal_Meeting_-_part_2.mp4|center|thumb|640x360px]]

File:MMP - How to create internal Meeting - part 1.mp4

2025-02-28T15:34:28Z

Cimpeanu:

Meetings Management 2.0 FaQs

2025-02-28T15:17:52Z

Cimpeanu: /* How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms */

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms ==
Here is a 2 parts video describing how to create internal/secretariat meetings, book ETSI meeting rooms, and keep the meeting visible only to ETSI Staff on the ETSI Portal.

[[File:MMP_-_How_to_create_internal_Meeting_-_part_2.mp4|center|thumb|640x360px]]

File:MMP - How to create internal Meeting - part 2.mp4

2025-02-28T15:16:33Z

Cimpeanu:

Meetings Management 2.0 FaQs

2025-02-28T15:10:10Z

Cimpeanu: /* How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms */

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms ==
Here is a video describing how to create internal/secretariat meetings, how to book ETSI meeting rooms and also how to keep the meeting visible only for ETSI Staff on the ETSI Portal.

Meetings Management 2.0 FaQs

2025-02-28T13:40:57Z

Cimpeanu: /* How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms */

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms ==
Here is a video describing how to create internal/secretariat meetings, how to book ETSI meeting rooms and also how to keep the meeting visibile only for ETSI Staff on the ETSI Portal.

Meetings Management 2.0 FaQs

2025-02-28T13:40:17Z

Cimpeanu: /* How to create an ETSI Internal meeting and book ETSI rooms */

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal/Secretariat meeting and book ETSI meeting rooms ==
Here is a video describing how to create internal/secretariat meetings, how to book ETSI meeting rooms and also how to keep the meeting visibile only for ETSI Staff on the ETSI Portal.[[File:MMP_-_Internal_Meeting_type_-_video_recording.mp4|center|thumb|640x360px]]

Meetings Management 2.0 FaQs

2025-02-28T13:33:08Z

Cimpeanu:

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|300px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

== How to create an ETSI Internal meeting and book ETSI rooms ==

[[File:MMP_-_Internal_Meeting_type_-_video_recording.mp4|center|thumb|640x360px]]

Meetings Management 2.0 FaQs

2025-02-28T13:32:15Z

Cimpeanu:

Meetings Management 2.0

2025-02-24T12:54:10Z

Cimpeanu:

The '''Meeting Management v2 (MMP 2.0)''' focuses on developing an updated web application for managing meetings. The key improvements include:

* Implementing a revamped meeting management web application;
* Upgrading the room booking and pre-booking features;
* Replacing the meeting calendar functions currently offered by the DS legacy web application.

[[File:MMPv2in_a_nutshell_FNL.mp4|center|thumb|640x360px]]

On the [[Meetings Management 2.0 FaQs|FAQ page]] you can the find most frequent and relevant questions that we received so far from different users.

Following the [[ChangeLog|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.

A detailed list of main features is presented in the table below:
{| class="wikitable" style="margin:auto"
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Feature'''
|style="width: 34%" <td style="vertical-align:middle;text-align:center"|'''Description'''
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Main Benefits'''
|-
| colspan="1" rowspan="1" |'''Next gen, intuitive UI'''
| colspan="1" rowspan="1" |The new intuitive, user-centred interface for the meeting management module provides a seamless user experience to schedule meetings and navigate the meeting list and room allocation.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Wizard including progression tracker'''
| colspan="1" rowspan="1" |A step-by-step guide (4 steps maximum) allows meeting creators to easily schedule meetings and ensure all required information is compiled in the same place.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Summary|Summary page]]'''
| colspan="1" rowspan="1" |The summary page, i.e. the last step of the meeting creation process, provides a comprehensive view of all meeting details before publishing and allows to update/adjust any parameter easily.
| colspan="1" rowspan="1" |
*Ease of use
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Clone_meeting|Cloning meetings]]'''
| colspan="1" rowspan="1" |The clone feature allows to duplicate an existing/previous meeting in one click directly from the meeting list. Only new information (such as date/time) will need to be updated.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Contribution_settings|Enhanced management of contributions]]'''
| colspan="1" rowspan="1" |Single location to manage ETSI and 3GPP contributions settings: contributions can be defined directly from the meeting creation interface and at meeting creation time with direct links to allocation management and reservation of block of contributions.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Meeting_category_-_type_matrix|Synchronization meeting types & bodies]]'''
| colspan="1" rowspan="1" |Only the relevant meeting types to the concerned bodies are displayed.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''Events and sub-events'''
| colspan="1" rowspan="1" |Sub-events can be configured under one global event, allowing individual registration for each sub-event.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Possibility for external / non-EoL users to register for certain meeting types'''
| colspan="1" rowspan="1" |TB/ISG Open Sessions can be open for self-registration of external / non EoL users. The Open Sessions will be displayed in the same section of the ETSI portal as other concerned TB/ISG meetings. There is no need to use “type = workshop” anymore.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Advanced features for meeting administrators'''
| colspan="1" rowspan="1" |With the new version, the meeting creators can now:

* Save meeting(s) as a draft, including meeting room booking, without publishing it/them
* Display meetings as cancelled, even after scheduled dates, without asking Meeting Support for help.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Independent management of online and F2F registration'''
| colspan="1" rowspan="1" |For hybrid meetings, different dates can be defined for online and F2F registration. F2F registration can be closed without impacting online registration.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_Room_allocation_(for_all_users)|Enhanced room allocation calendar view]]'''

| colspan="1" rowspan="1" |Day/Week/Month view of ETSI Premises room allocation provides a clear and comprehensive overview of room usage and availability, including current pre-booked and booked rooms.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_meeting_list|Enhanced meeting list with advanced search / filter options]]'''
| colspan="1" rowspan="1" |It is easier to search, sort and filter meetings using the meeting list.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Advanced room reservation module for ETSI premises'''
| colspan="1" rowspan="1" |This embedded module streamlines and enhances the process of booking meeting rooms in ETSI:
* by providing smart recommendations based on needs and room availability
* by offering instant/real-time booking if recommended resources are booked
* by supporting room pre-booking even if the meeting is saved as a draft
* by generating an automated ticket to the ETSI Helpdesk when equipment is required
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Enhanced room allocation management'''
| colspan="1" rowspan="1" |The room administrators do not need the DS desktop application anymore to handle room allocation, all actions can be done seamlessly directly from the Meeting Management module.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Usability enhancements'''
| colspan="1" rowspan="1" |The theme used is WCAG 2.1 AA compliant.
| colspan="1" rowspan="1" |
*Inclusiveness
|}

'''Disclaimer'''

* As the application evolves, please note that the content/videos/screenshots presented on this help page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== '''Access rights''' ==

Meeting management application is accessible using an EOL account.

There are 3 different profiles:

'''Meeting administrators''' => ETSI Staff, access is not limited depending on Bodies (with few exceptions);
* '''Super-users'''
** Body Officials (Chair, Vice Chair, Secretary, Acting Chair, Convenor). In case of Joint meeting, only the Body Officials of the "master"/parent Bodies (i.e., the Body to which the meeting was primarily attached at Meeting creation) are part of the Meeting Super-users group.
** Rapporteurs (active work items' rapporteurs are allowed to create and manage specific type of meetings for their specific groups)
* '''Room Administrators''' => ETSI Staff members who are part of the Events (EVE) meeting support team + ITC team.
[[File:MMPv2_Access_Rights.png|center|frame|Fig 1 - Access rights table]]

== '''Meeting category - type matrix''' ==

Depending on Meeting category and Body (if it is the case) the user has the possibility to decide what type of meeting to create.
[[File:MMPv2 Meeting category - type matrix.png|center|thumb|655x655px|Fig 2 - Meeting category - Meeting type matrix]]

== '''Meeting statuses''' ==

[[File:MMPv2 Meeting Statuses .png|center|thumb|655x655px|Fig 3 - Meeting statuses diagram]]

'''UNSAVED''' = this value is displayed in the meeting creation screen, when the user is starting the creation process, but it has not yet saved any information (it has not yet pressed the “save as draft” button). The value indicates to the user that no information is saved yet in the data base, therefore once the user is quitting the page/closing the browser, the information will be lost. The meeting is not yet displayed in the meeting calendar.

'''DRAFT''' = this meeting status is indicating that the “save as draft” button has been saved at least once during the creation process. To be sure that the most recent information added has been saved, the user should press the “save as draft” button. The meeting is not yet displayed in the meeting calendar.

'''PRECONFIRMED''' = the user has finished the creation and has pressed the “Publish” button, but the meeting cannot be published until the EVE team is approving the room request. The meeting is not yet displayed in the meeting calendar.

'''CONFIRMED''' = the user has finished the creation and has pressed the “Publish” button. All conditions are met for the system to automatically confirm the meeting creation (and room allocation if it is the case). The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''FINALIZED''' = the end date/time of the meeting is in the past. The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''CANCELLED''' = the meeting has been cancelled after being Confirmed.

== '''Room statuses''' ==
[[File:MMPv2 Room Statuses 1.png|center|thumb|655x655px|Fig 4 - Room statuses diagram]]

'''AVAILABLE =''' a room for which there are no reservations or requests between a specific start/end date/time.

'''PREBOOKED =''' when the user is choosing an available and recommended room and saves the meeting as draft.

'''BOOKED =''' when the user is publishing a meeting for which it selected an available and recommended room.

'''PENDING =''' when the user is choosing an available, but not recommended room, and it press the Publish button. The meeting will not be published until the EVE team will review the room request. If the EVE team approve the room request, the status of the room becomes Booked. In case EVE team denies the room request, the room status becomes Available.
[[File:MMPv2 Room Statuses 2.png|center|frame|Fig 5 - Meeting support Room request process]]

== '''Room recommendations matrix''' ==
When the meeting is organized on ETSI Premises, the system is recommending a list of meeting rooms, depending on availability and room capacity. Below is the matrix that indicates which meeting room could be displayed as "Available & Recommended" depending on its capacity (marked in this table with "x" and light blue background) and which meeting rooms will be displayed as "Available" (marked in this table with dark blue background).[[File:MMPv2 Room recommendations matrix 1.png|center|thumb|655x655px|Fig 6 - Room recommendations matrix]]For more details, please see the legend below:[[File:MMPv2 Room recommendations matrix 2.png|center|frame|Fig 7 - legend for Room recommendations matrix]]

== '''Create a meeting''' ==

For starting the creation of a new meeting, there are multiple options:

- go to https://portal.etsi.org/meetings-management/#/

- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#/list]), by clicking on "Create meeting" button:
[[File:MMPv2 Main Menu.png|center|frame|Fig 8 - Meetings management application main menu]]
- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"
[[File:MMPv2_Meeting_details_4.png|center|frame]]

After clicking on 'Create meeting' button on the top-left corner, the user is redirected to the 1st step of meeting creation’s form:
[[File:MMPv2 Meeting details 1.png|center|thumb|655x655px]]

== '''Meeting details''' ==
On Meeting Details page, the user must fill in the mandatory fields (marked with *):

* Meeting Category
* Meeting type
* Start & End dates
* Presence types allowed
* Generated Meeting reference
* Meeting contacts
* Registration start

All the fields and drop-down options not marked with a * are considered optional.

(Some mandatory fields might be prefilled, but the user can still edit them).

Once all the mandatory fields are filled in (and some optional, depending on the user‘s needs), the user has 2 options to continue at the bottom of the Meeting details screen:

* either click on the ‘Save as draft’ button – this will save your meeting as a draft;
* Or click the button ‘Next step’ to go to the next step
[[File:MMPv2 Meeting details 2.png|center|frame]]

'''''Useful tip:'''''

Hover over your mouse on an input field, little tooltip appears, providing you with essential info or guidance:
[[File:MMPv2 Meeting details 3.png|center|thumb|655x655px]]

Below is a short demo video covering the 1st step of Meeting creation:

[[File:MMPv2_New_Meeting_Details.webm|center|thumb|640x360px]]

== '''Room allocation''' ==
"Room allocation" is the 2nd step of the meeting creation process. The user can proceed to the room allocation after completing the ‘Meeting Details’ step and only if the meeting location is "ETSI Premises".

Once landed on step 2, the user will see the following screen:[[File:MMPv2 Room allocation 1.png|center|thumb|655x655px]]

The user needs to fill in all the necessary fields marked * about the desired meeting room:
* Start & End booking date/time and Room capacity needed are prefilled from the previous step; the user can edit the information upon the needs;
* The user can request here special IT equipment they need for the meeting or any other requirements (like whiteboards, post-its, etc):
[[File:MMPv2 Room allocation 2.png|center|thumb|655x655px]]

* There is an option to add more rooms to the meeting – pressing the green plus button below meeting room #N. When pressed, Meeting Room #N appears and "Start & End booking date/time" and "Room capacity needed" are mandatory to fill in.
[[File:MMPv2 Room allocation 4.png|center|thumb|655x655px]]

On the right side of the screen, there is a Room selector that offers the possibility to choose the room for the meeting. The best suitable options will be marked as ‘Available and ‘Recommended’:
[[File:MMPv2 Room allocation 3.png|center|thumb|496x496px]]

To preview the room, the user must click on the blue text ‘Preview room’ under the room name in the room selector, that will lead them to the pictures of the room:

<gallery class="center" widths="200" heights="200">
File:MMPv2 Room allocation 5.png
File:MMPv2_Room_allocation_6.png
File:MMPv2_Room_allocation_7.png
</gallery>

The user must select the desired room by clicking on it on the room selector:

* The Room becomes highlighted
* Meeting Room #N label changes from ‘To complete’ to ‘Completed’

The user can proceed to the next step, go back to the previous step or save the meeting as a draft.

* If the meeting being created is NOT taking place at ETSI premises, at the 2nd step ‘Room Allocation’ , the user will see the following message on the screen:
[[File:MMPv2 Room allocation 11.png|center|thumb|655x655px]]

From this screen, the user is able to go back to ‘previous step’, continue with meeting creation choosing ‘next step’ button or opt for ‘save meeting as a draft’.

[[File:MMPv2_New_Room_Allocation.webm|center|thumb|640x360px]]

== '''Payment settings''' ==
(!!!Payment feature is deactivated for now)

The meeting creator can activate the payment settings and select if the fees will be applied only to non-members or to all participants.

Also, depending on the Presence type allowed (Face to Face and/or Online), it is possible to choose / enter the applicable fees.
[[File:MMPv2 Payment settings 1.png|center|thumb|655x655px]]
[[File:MMPv2 Payment settings 2.png|center|thumb|655x655px]]

== '''Contribution settings''' ==
Contributions is the 4th step of meeting creation process and it will be activated only if Meeting category=Bodies.

Once on the Contributions screen, the user may opt for allowing contributions to a meeting simply by switching ‘Switch on if you allow contributions’ on:[[File:MMPv2 Contributions settings 1.png|center|thumb|655x655px]]

Once the switch is on, the user must fill/check/edit the mandatory (marked with *) Contribution allocation fields:

* Contribution reservation start;
* Contribution reservation end;
* Contribution upload end;
* Meeting prefix.

[[File:MMPv2 Contributions settings 2.png|center|thumb|655x655px]]

Once all mandatory Contribution settings are defined, the user can continue to the next step, go back to the previous step or save the meeting as a draft.

[[File:MMPv2_New_Contributions.webm|center|thumb|640x360px]]

== '''Summary''' ==
The last step of meeting creation process is the Display of the meeting's summary:

* All the meeting details (all the field labels and values chosen) are summarized inside a collapsible/expandable section, divided into groups (which correspond to the previous steps:

[[File:MMPv2 Summary page 3.png|center|thumb|655x655px]]
[[File:MMPv2 Summary page 4.png|center|thumb|655x655px]]

* A complementary print-to-PDF option “Print to PDF” appears below the meeting details section:
[[File:MMPv2 Summary page 1.png|center|thumb|655x655px]]
* At the bottom of the Summary screen, there are several action buttons. The user can go back to the previous step, save the meeting as a draft (allowing the user to save the changes in the database, but without making the meeting public, the meeting is saved in status "DRAFT"), publish or delete the meeting:
[[File:MMPv2 Summary page 2.png|center|thumb|655x655px]]

[[File:MMPv2_New_Summary.webm|center|thumb|640x360px]]

== '''View meeting list''' ==

The user can view he meeting list by clicking the action button "Meeting list" on the top-left corner of the page.

Once this action is done, the list of meetings is displayed.

Several filters are available for a more precise search results, as well as the search window if the user knows details like meeting reference, title, body etc. Also, the user can use the sorting options for each of the columns or it can filter the meetings he/she created.

[[File:MMPv2_New_View_Meetings_List.webm|center|thumb|640x360px]]

== '''Update/Edit meeting''' ==

If the user has the permissions to update meetings, he/she can do so in several ways:

- by accessing the meeting update page via “...”>”Update Meeting” buttons from the Portal’s meeting calendar;

- from the meeting’s details page via the Portal and select the option “Update Meeting”;

- using the [https://portal.etsi.org/meetings-management/#/list Meetings list] and press the Edit button.

Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.

Upon clicking on it, the meeting is updated, and a confirmation pop-up message is displayed in the top right corner of the screen.

The video below is presenting the Update/Edit process:[[File:MMPv2_New_Edit_a_meeting.webm|center|thumb|640x360px]]

== '''Clone meeting''' ==
To clone a meeting, the user needs to identify a source meeting from a meeting list and click on the button ‘clone’.

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action.

If the user clicks on ‘Yes,’ he/she is redirected to the Meeting Details screen, where the information from the source meeting was cloned, except the Start and End Date/Time.

To avoid duplications, it is mandatory to select new Start and end dates. Then, the user might modify other input fields, depending on their needs.

The user can continue modifying/verifying Meeting information by following the steps in Meeting Creation. At any step, the user can save the meeting as a draft or publish it (if all mandatory details are filled in).
An explanatory video is presented below:[[File:MMPv2_New_Clone_a_meeting.webm|center|thumb|640x360px]]

== '''Cancel meeting''' ==
To cancel a meeting, the user needs to identify the meeting from a meeting list and click on the ‘cancel’ button [[File:MMPv2_Cancel_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Cancel_meeting_2.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is cancelled:

[[File:MMPv2_Cancel_meeting_3.png|600x300px|center]]

A cancelled meeting will still be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP) with a red label.

[[File:MMPv2_Cancel_meeting_4.png|600x300px|center]]

If the meeting location is on ETSI Premises and a room booking has been made, the cancellation action will automatically release any reservation or cancel any request.

[[File:MMPv2_New_Cancel_a_meeting.webm|center|thumb|640x360px]]

== '''Delete meeting''' ==
To delete a meeting, the authorized user needs to identify the meeting from a meeting list and click on the ‘delete’ button [[File:MMPv2_Delete_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Delete_meeting_4.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is deleted, and a confirmation pop-up message is displayed on the top right corner of the screen.

[[File:MMPv2_Delete_meeting_2.png|center]]

A deleted meeting will no longer be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP).

If the meeting location is on ETSI Premises and a room booking has been made, the deletion action will automatically release any reservation or cancel any request.

== '''View Room allocation (for all users)''' ==
Any meeting creator has the possibility to access the Room allocation screen and see the full list of meeting rooms (+ capacities) and the reservations that are already done.

By default, the weekly view on the current date is displayed. The user can:

- change the weekly view by choosing the day view or the monthly view;

- navigate in the past or the future using the left/right arrows and press the "Today" button to see the current date;

- filter by meeting room status (see [[Meetings Management 2.0#Room statuses|Room statuses]] for more details).

[[File:MMPv2_Room_management_4.png|center|thumb|640x360px]]

The user can click on one of the meeting room reservations to view more details about the reservation. The "View meeting link" will also land on the meeting page.

[[File:MMPv2_Room_management_5.png|center|thumb|640x360px]]

For more details about the process flow, please watch this video:
[[File:MMPv2_New_View_Room_Allocation_all_users.webm|center|thumb|640x360px]]

== '''Email notifications''' ==
{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Meeting created (saved as draft)
|TO: meeting creator
|One-time notification about successful meeting saved as draft. It will be send only for the first "Save as draft" action.
|-
|Meeting published
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|One-time notification about successful meeting publication
|-
|Answer to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been approved.
|-
|Change to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been updated.
|-
|ETSI rooms pre-booking reminder
|TO: meeting creator
CC: meetings@etsi.org
|Several reminders when meeting status = “Draft” and has at least one ETSI room request in status “prebooked”.
|-
|Maximum room capacity reached
| TO: meeting creator
CC: meetings@etsi.org
|When the meeting room allocated to the meeting has almost reached the maximum capacity.
|-
| Meeting updates
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|Updates taken into account: start & end dates, time, location, presence type, allocated meeting room.
|-
|Meeting canceled
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|When a meeting is canceled. If ETSI Premises any room that was prebooked or booked will be now automatically released.
|}

{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Non-recommended room requested for meeting
|TO: meetings@etsi.org
CC: meeting creator
|When the selected room is not marked as “Recommended” and the user clicks "Save as draft" or “Publish meeting”.
|-
|List of local meetings without room request
|TO: meetings@etsi.org
|List of local meetings without room request, with start date less than 1 month. Notification to be sent each Monday.
|-
|Notification to Meeting support for Other requirements
| TO: meetings@etsi.org
CC: meeting creator
|Once the field "Other requirements" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Meeting support team and cc'd to the meeting creator.
|-
|Meeting update @registered participant
|TO: registered participant
|Updates taken into account: start & end dates, time, location, presence type.
|-
|Meeting canceled @registered participant
|TO: registered participant
|When a meeting is canceled.

|-
|Notification to IT for IT equipment
|TO: helpdesk@etsi.org
CC: meeting creator
|Once the field "IT equipment" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Helpdesk team and cc'd to the meeting creator.
|}

== '''Room allocation validation (Meeting Support team)''' ==

[[File:MMPv2_New_Room_allocation_validation_Meeting_Support_team.webm|center|thumb|640x360px]]

Meetings Management 2.0

2025-02-24T12:53:47Z

Cimpeanu:

The '''Meeting Management v2 (MMP 2.0)''' focuses on developing an updated web application for managing meetings. The key improvements include:

* Implementing a revamped meeting management web application;
* Upgrading the room booking and pre-booking features;
* Replacing the meeting calendar functions currently offered by the DS legacy web application.

[[File:MMPv2in_a_nutshell_FNL.mp4|center|thumb|640x360px]]

On the [[Meetings Management 2.0 FaQs|FAQ page]] you can find most frequent and relevant questions that we received so far from different users.

Following the [[ChangeLog|ChangeLog page]] will give you the opportunity to be informed about the evolutions of the application, including bug fixing, small enhancements or new functionalities.

A detailed list of main features is presented in the table below:
{| class="wikitable" style="margin:auto"
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Feature'''
|style="width: 34%" <td style="vertical-align:middle;text-align:center"|'''Description'''
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Main Benefits'''
|-
| colspan="1" rowspan="1" |'''Next gen, intuitive UI'''
| colspan="1" rowspan="1" |The new intuitive, user-centred interface for the meeting management module provides a seamless user experience to schedule meetings and navigate the meeting list and room allocation.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Wizard including progression tracker'''
| colspan="1" rowspan="1" |A step-by-step guide (4 steps maximum) allows meeting creators to easily schedule meetings and ensure all required information is compiled in the same place.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Summary|Summary page]]'''
| colspan="1" rowspan="1" |The summary page, i.e. the last step of the meeting creation process, provides a comprehensive view of all meeting details before publishing and allows to update/adjust any parameter easily.
| colspan="1" rowspan="1" |
*Ease of use
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Clone_meeting|Cloning meetings]]'''
| colspan="1" rowspan="1" |The clone feature allows to duplicate an existing/previous meeting in one click directly from the meeting list. Only new information (such as date/time) will need to be updated.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Contribution_settings|Enhanced management of contributions]]'''
| colspan="1" rowspan="1" |Single location to manage ETSI and 3GPP contributions settings: contributions can be defined directly from the meeting creation interface and at meeting creation time with direct links to allocation management and reservation of block of contributions.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Meeting_category_-_type_matrix|Synchronization meeting types & bodies]]'''
| colspan="1" rowspan="1" |Only the relevant meeting types to the concerned bodies are displayed.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''Events and sub-events'''
| colspan="1" rowspan="1" |Sub-events can be configured under one global event, allowing individual registration for each sub-event.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Possibility for external / non-EoL users to register for certain meeting types'''
| colspan="1" rowspan="1" |TB/ISG Open Sessions can be open for self-registration of external / non EoL users. The Open Sessions will be displayed in the same section of the ETSI portal as other concerned TB/ISG meetings. There is no need to use “type = workshop” anymore.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Advanced features for meeting administrators'''
| colspan="1" rowspan="1" |With the new version, the meeting creators can now:

* Save meeting(s) as a draft, including meeting room booking, without publishing it/them
* Display meetings as cancelled, even after scheduled dates, without asking Meeting Support for help.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Independent management of online and F2F registration'''
| colspan="1" rowspan="1" |For hybrid meetings, different dates can be defined for online and F2F registration. F2F registration can be closed without impacting online registration.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_Room_allocation_(for_all_users)|Enhanced room allocation calendar view]]'''

| colspan="1" rowspan="1" |Day/Week/Month view of ETSI Premises room allocation provides a clear and comprehensive overview of room usage and availability, including current pre-booked and booked rooms.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_meeting_list|Enhanced meeting list with advanced search / filter options]]'''
| colspan="1" rowspan="1" |It is easier to search, sort and filter meetings using the meeting list.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Advanced room reservation module for ETSI premises'''
| colspan="1" rowspan="1" |This embedded module streamlines and enhances the process of booking meeting rooms in ETSI:
* by providing smart recommendations based on needs and room availability
* by offering instant/real-time booking if recommended resources are booked
* by supporting room pre-booking even if the meeting is saved as a draft
* by generating an automated ticket to the ETSI Helpdesk when equipment is required
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Enhanced room allocation management'''
| colspan="1" rowspan="1" |The room administrators do not need the DS desktop application anymore to handle room allocation, all actions can be done seamlessly directly from the Meeting Management module.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Usability enhancements'''
| colspan="1" rowspan="1" |The theme used is WCAG 2.1 AA compliant.
| colspan="1" rowspan="1" |
*Inclusiveness
|}

'''Disclaimer'''

* As the application evolves, please note that the content/videos/screenshots presented on this help page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== '''Access rights''' ==

Meeting management application is accessible using an EOL account.

There are 3 different profiles:

'''Meeting administrators''' => ETSI Staff, access is not limited depending on Bodies (with few exceptions);
* '''Super-users'''
** Body Officials (Chair, Vice Chair, Secretary, Acting Chair, Convenor). In case of Joint meeting, only the Body Officials of the "master"/parent Bodies (i.e., the Body to which the meeting was primarily attached at Meeting creation) are part of the Meeting Super-users group.
** Rapporteurs (active work items' rapporteurs are allowed to create and manage specific type of meetings for their specific groups)
* '''Room Administrators''' => ETSI Staff members who are part of the Events (EVE) meeting support team + ITC team.
[[File:MMPv2_Access_Rights.png|center|frame|Fig 1 - Access rights table]]

== '''Meeting category - type matrix''' ==

Depending on Meeting category and Body (if it is the case) the user has the possibility to decide what type of meeting to create.
[[File:MMPv2 Meeting category - type matrix.png|center|thumb|655x655px|Fig 2 - Meeting category - Meeting type matrix]]

== '''Meeting statuses''' ==

[[File:MMPv2 Meeting Statuses .png|center|thumb|655x655px|Fig 3 - Meeting statuses diagram]]

'''UNSAVED''' = this value is displayed in the meeting creation screen, when the user is starting the creation process, but it has not yet saved any information (it has not yet pressed the “save as draft” button). The value indicates to the user that no information is saved yet in the data base, therefore once the user is quitting the page/closing the browser, the information will be lost. The meeting is not yet displayed in the meeting calendar.

'''DRAFT''' = this meeting status is indicating that the “save as draft” button has been saved at least once during the creation process. To be sure that the most recent information added has been saved, the user should press the “save as draft” button. The meeting is not yet displayed in the meeting calendar.

'''PRECONFIRMED''' = the user has finished the creation and has pressed the “Publish” button, but the meeting cannot be published until the EVE team is approving the room request. The meeting is not yet displayed in the meeting calendar.

'''CONFIRMED''' = the user has finished the creation and has pressed the “Publish” button. All conditions are met for the system to automatically confirm the meeting creation (and room allocation if it is the case). The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''FINALIZED''' = the end date/time of the meeting is in the past. The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''CANCELLED''' = the meeting has been cancelled after being Confirmed.

== '''Room statuses''' ==
[[File:MMPv2 Room Statuses 1.png|center|thumb|655x655px|Fig 4 - Room statuses diagram]]

'''AVAILABLE =''' a room for which there are no reservations or requests between a specific start/end date/time.

'''PREBOOKED =''' when the user is choosing an available and recommended room and saves the meeting as draft.

'''BOOKED =''' when the user is publishing a meeting for which it selected an available and recommended room.

'''PENDING =''' when the user is choosing an available, but not recommended room, and it press the Publish button. The meeting will not be published until the EVE team will review the room request. If the EVE team approve the room request, the status of the room becomes Booked. In case EVE team denies the room request, the room status becomes Available.
[[File:MMPv2 Room Statuses 2.png|center|frame|Fig 5 - Meeting support Room request process]]

== '''Room recommendations matrix''' ==
When the meeting is organized on ETSI Premises, the system is recommending a list of meeting rooms, depending on availability and room capacity. Below is the matrix that indicates which meeting room could be displayed as "Available & Recommended" depending on its capacity (marked in this table with "x" and light blue background) and which meeting rooms will be displayed as "Available" (marked in this table with dark blue background).[[File:MMPv2 Room recommendations matrix 1.png|center|thumb|655x655px|Fig 6 - Room recommendations matrix]]For more details, please see the legend below:[[File:MMPv2 Room recommendations matrix 2.png|center|frame|Fig 7 - legend for Room recommendations matrix]]

== '''Create a meeting''' ==

For starting the creation of a new meeting, there are multiple options:

- go to https://portal.etsi.org/meetings-management/#/

- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#/list]), by clicking on "Create meeting" button:
[[File:MMPv2 Main Menu.png|center|frame|Fig 8 - Meetings management application main menu]]
- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"
[[File:MMPv2_Meeting_details_4.png|center|frame]]

After clicking on 'Create meeting' button on the top-left corner, the user is redirected to the 1st step of meeting creation’s form:
[[File:MMPv2 Meeting details 1.png|center|thumb|655x655px]]

== '''Meeting details''' ==
On Meeting Details page, the user must fill in the mandatory fields (marked with *):

* Meeting Category
* Meeting type
* Start & End dates
* Presence types allowed
* Generated Meeting reference
* Meeting contacts
* Registration start

All the fields and drop-down options not marked with a * are considered optional.

(Some mandatory fields might be prefilled, but the user can still edit them).

Once all the mandatory fields are filled in (and some optional, depending on the user‘s needs), the user has 2 options to continue at the bottom of the Meeting details screen:

* either click on the ‘Save as draft’ button – this will save your meeting as a draft;
* Or click the button ‘Next step’ to go to the next step
[[File:MMPv2 Meeting details 2.png|center|frame]]

'''''Useful tip:'''''

Hover over your mouse on an input field, little tooltip appears, providing you with essential info or guidance:
[[File:MMPv2 Meeting details 3.png|center|thumb|655x655px]]

Below is a short demo video covering the 1st step of Meeting creation:

[[File:MMPv2_New_Meeting_Details.webm|center|thumb|640x360px]]

== '''Room allocation''' ==
"Room allocation" is the 2nd step of the meeting creation process. The user can proceed to the room allocation after completing the ‘Meeting Details’ step and only if the meeting location is "ETSI Premises".

Once landed on step 2, the user will see the following screen:[[File:MMPv2 Room allocation 1.png|center|thumb|655x655px]]

The user needs to fill in all the necessary fields marked * about the desired meeting room:
* Start & End booking date/time and Room capacity needed are prefilled from the previous step; the user can edit the information upon the needs;
* The user can request here special IT equipment they need for the meeting or any other requirements (like whiteboards, post-its, etc):
[[File:MMPv2 Room allocation 2.png|center|thumb|655x655px]]

* There is an option to add more rooms to the meeting – pressing the green plus button below meeting room #N. When pressed, Meeting Room #N appears and "Start & End booking date/time" and "Room capacity needed" are mandatory to fill in.
[[File:MMPv2 Room allocation 4.png|center|thumb|655x655px]]

On the right side of the screen, there is a Room selector that offers the possibility to choose the room for the meeting. The best suitable options will be marked as ‘Available and ‘Recommended’:
[[File:MMPv2 Room allocation 3.png|center|thumb|496x496px]]

To preview the room, the user must click on the blue text ‘Preview room’ under the room name in the room selector, that will lead them to the pictures of the room:

<gallery class="center" widths="200" heights="200">
File:MMPv2 Room allocation 5.png
File:MMPv2_Room_allocation_6.png
File:MMPv2_Room_allocation_7.png
</gallery>

The user must select the desired room by clicking on it on the room selector:

* The Room becomes highlighted
* Meeting Room #N label changes from ‘To complete’ to ‘Completed’

The user can proceed to the next step, go back to the previous step or save the meeting as a draft.

* If the meeting being created is NOT taking place at ETSI premises, at the 2nd step ‘Room Allocation’ , the user will see the following message on the screen:
[[File:MMPv2 Room allocation 11.png|center|thumb|655x655px]]

From this screen, the user is able to go back to ‘previous step’, continue with meeting creation choosing ‘next step’ button or opt for ‘save meeting as a draft’.

[[File:MMPv2_New_Room_Allocation.webm|center|thumb|640x360px]]

== '''Payment settings''' ==
(!!!Payment feature is deactivated for now)

The meeting creator can activate the payment settings and select if the fees will be applied only to non-members or to all participants.

Also, depending on the Presence type allowed (Face to Face and/or Online), it is possible to choose / enter the applicable fees.
[[File:MMPv2 Payment settings 1.png|center|thumb|655x655px]]
[[File:MMPv2 Payment settings 2.png|center|thumb|655x655px]]

== '''Contribution settings''' ==
Contributions is the 4th step of meeting creation process and it will be activated only if Meeting category=Bodies.

Once on the Contributions screen, the user may opt for allowing contributions to a meeting simply by switching ‘Switch on if you allow contributions’ on:[[File:MMPv2 Contributions settings 1.png|center|thumb|655x655px]]

Once the switch is on, the user must fill/check/edit the mandatory (marked with *) Contribution allocation fields:

* Contribution reservation start;
* Contribution reservation end;
* Contribution upload end;
* Meeting prefix.

[[File:MMPv2 Contributions settings 2.png|center|thumb|655x655px]]

Once all mandatory Contribution settings are defined, the user can continue to the next step, go back to the previous step or save the meeting as a draft.

[[File:MMPv2_New_Contributions.webm|center|thumb|640x360px]]

== '''Summary''' ==
The last step of meeting creation process is the Display of the meeting's summary:

* All the meeting details (all the field labels and values chosen) are summarized inside a collapsible/expandable section, divided into groups (which correspond to the previous steps:

[[File:MMPv2 Summary page 3.png|center|thumb|655x655px]]
[[File:MMPv2 Summary page 4.png|center|thumb|655x655px]]

* A complementary print-to-PDF option “Print to PDF” appears below the meeting details section:
[[File:MMPv2 Summary page 1.png|center|thumb|655x655px]]
* At the bottom of the Summary screen, there are several action buttons. The user can go back to the previous step, save the meeting as a draft (allowing the user to save the changes in the database, but without making the meeting public, the meeting is saved in status "DRAFT"), publish or delete the meeting:
[[File:MMPv2 Summary page 2.png|center|thumb|655x655px]]

[[File:MMPv2_New_Summary.webm|center|thumb|640x360px]]

== '''View meeting list''' ==

The user can view he meeting list by clicking the action button "Meeting list" on the top-left corner of the page.

Once this action is done, the list of meetings is displayed.

Several filters are available for a more precise search results, as well as the search window if the user knows details like meeting reference, title, body etc. Also, the user can use the sorting options for each of the columns or it can filter the meetings he/she created.

[[File:MMPv2_New_View_Meetings_List.webm|center|thumb|640x360px]]

== '''Update/Edit meeting''' ==

If the user has the permissions to update meetings, he/she can do so in several ways:

- by accessing the meeting update page via “...”>”Update Meeting” buttons from the Portal’s meeting calendar;

- from the meeting’s details page via the Portal and select the option “Update Meeting”;

- using the [https://portal.etsi.org/meetings-management/#/list Meetings list] and press the Edit button.

Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.

Upon clicking on it, the meeting is updated, and a confirmation pop-up message is displayed in the top right corner of the screen.

The video below is presenting the Update/Edit process:[[File:MMPv2_New_Edit_a_meeting.webm|center|thumb|640x360px]]

== '''Clone meeting''' ==
To clone a meeting, the user needs to identify a source meeting from a meeting list and click on the button ‘clone’.

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action.

If the user clicks on ‘Yes,’ he/she is redirected to the Meeting Details screen, where the information from the source meeting was cloned, except the Start and End Date/Time.

To avoid duplications, it is mandatory to select new Start and end dates. Then, the user might modify other input fields, depending on their needs.

The user can continue modifying/verifying Meeting information by following the steps in Meeting Creation. At any step, the user can save the meeting as a draft or publish it (if all mandatory details are filled in).
An explanatory video is presented below:[[File:MMPv2_New_Clone_a_meeting.webm|center|thumb|640x360px]]

== '''Cancel meeting''' ==
To cancel a meeting, the user needs to identify the meeting from a meeting list and click on the ‘cancel’ button [[File:MMPv2_Cancel_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Cancel_meeting_2.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is cancelled:

[[File:MMPv2_Cancel_meeting_3.png|600x300px|center]]

A cancelled meeting will still be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP) with a red label.

[[File:MMPv2_Cancel_meeting_4.png|600x300px|center]]

If the meeting location is on ETSI Premises and a room booking has been made, the cancellation action will automatically release any reservation or cancel any request.

[[File:MMPv2_New_Cancel_a_meeting.webm|center|thumb|640x360px]]

== '''Delete meeting''' ==
To delete a meeting, the authorized user needs to identify the meeting from a meeting list and click on the ‘delete’ button [[File:MMPv2_Delete_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Delete_meeting_4.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is deleted, and a confirmation pop-up message is displayed on the top right corner of the screen.

[[File:MMPv2_Delete_meeting_2.png|center]]

A deleted meeting will no longer be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP).

If the meeting location is on ETSI Premises and a room booking has been made, the deletion action will automatically release any reservation or cancel any request.

== '''View Room allocation (for all users)''' ==
Any meeting creator has the possibility to access the Room allocation screen and see the full list of meeting rooms (+ capacities) and the reservations that are already done.

By default, the weekly view on the current date is displayed. The user can:

- change the weekly view by choosing the day view or the monthly view;

- navigate in the past or the future using the left/right arrows and press the "Today" button to see the current date;

- filter by meeting room status (see [[Meetings Management 2.0#Room statuses|Room statuses]] for more details).

[[File:MMPv2_Room_management_4.png|center|thumb|640x360px]]

The user can click on one of the meeting room reservations to view more details about the reservation. The "View meeting link" will also land on the meeting page.

[[File:MMPv2_Room_management_5.png|center|thumb|640x360px]]

For more details about the process flow, please watch this video:
[[File:MMPv2_New_View_Room_Allocation_all_users.webm|center|thumb|640x360px]]

== '''Email notifications''' ==
{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Meeting created (saved as draft)
|TO: meeting creator
|One-time notification about successful meeting saved as draft. It will be send only for the first "Save as draft" action.
|-
|Meeting published
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|One-time notification about successful meeting publication
|-
|Answer to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been approved.
|-
|Change to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been updated.
|-
|ETSI rooms pre-booking reminder
|TO: meeting creator
CC: meetings@etsi.org
|Several reminders when meeting status = “Draft” and has at least one ETSI room request in status “prebooked”.
|-
|Maximum room capacity reached
| TO: meeting creator
CC: meetings@etsi.org
|When the meeting room allocated to the meeting has almost reached the maximum capacity.
|-
| Meeting updates
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|Updates taken into account: start & end dates, time, location, presence type, allocated meeting room.
|-
|Meeting canceled
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|When a meeting is canceled. If ETSI Premises any room that was prebooked or booked will be now automatically released.
|}

{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Non-recommended room requested for meeting
|TO: meetings@etsi.org
CC: meeting creator
|When the selected room is not marked as “Recommended” and the user clicks "Save as draft" or “Publish meeting”.
|-
|List of local meetings without room request
|TO: meetings@etsi.org
|List of local meetings without room request, with start date less than 1 month. Notification to be sent each Monday.
|-
|Notification to Meeting support for Other requirements
| TO: meetings@etsi.org
CC: meeting creator
|Once the field "Other requirements" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Meeting support team and cc'd to the meeting creator.
|-
|Meeting update @registered participant
|TO: registered participant
|Updates taken into account: start & end dates, time, location, presence type.
|-
|Meeting canceled @registered participant
|TO: registered participant
|When a meeting is canceled.

|-
|Notification to IT for IT equipment
|TO: helpdesk@etsi.org
CC: meeting creator
|Once the field "IT equipment" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Helpdesk team and cc'd to the meeting creator.
|}

== '''Room allocation validation (Meeting Support team)''' ==

[[File:MMPv2_New_Room_allocation_validation_Meeting_Support_team.webm|center|thumb|640x360px]]

Meetings Management 2.0 FaQs

2025-02-21T13:12:12Z

Cimpeanu: /* How can I clone a meeting? */

Meetings Management 2.0 FaQs

2025-02-21T10:52:10Z

Cimpeanu:

== FAQ page intro ==
On this page you will find the most frequent questions that we received from our users. Please take note about this '''Disclaimer''':

* As the application evolves, note that the content/videos/screenshots presented on this page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

Meetings Management 2.0 FaQs

2025-02-21T10:49:31Z

Cimpeanu:

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== Where can I find information about the content of the latest release(s)? ==
There is a dedicated page what captures details about many ETSI applications, including Meetings Management application: [[ChangeLog|Change Log]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

Meetings Management 2.0 FaQs

2025-02-21T10:44:39Z

Cimpeanu:

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page for the user guide: [[Meetings Management 2.0]]

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

For mode details about cloning meetings, please go to [[Meetings Management 2.0#Clone meeting]].

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

For more details about deleting a meeting, please go to [[Meetings Management 2.0#Delete meeting]].

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
If you want for your meeting not be displayed on the Meeting calendar for everyone (public), you will need to switch on the "Restrict visibility to ETSI Staff" option.[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

== How can I manage the registration closure date? ==
Depending on the presence type, there are 2 registration closure dates that refer to the separation of online and face-to-face meetings. During the meeting creation, the registration closure date(s) is(are) filled in by default as the end date/time of the meeting (and editable by the user). The user can also update those values anytime before the end of the meeting, upon the needs.

== Why are buttons at the bottom of the page not active? ==
Please check if all mandatory information from all the active steps is filled in. In most cases, when the meeting is on ETSI premises, the room reservation might be missed, or the Meeting reference might not be entered on Step 4 Contributions.

== The meeting I just created is not visible on the Portal - Meeting calendar. Why? ==
Please check the meeting status. If it's Draft or Preconfirmed, it is normal that it hasn't been displayed yet. Only meetings in status Confirmed are displayed on the Portal. When cancelling a meeting, please note that it will still be displayed on the portal but with a Cancelled red label.

== What is the impact when I need to update the meeting dates? ==
Note that when you are changing the meeting dates, all the other dates are automatically either updated (eg. registration start/closure dates, check-in date/time, contributions reservation start/end) or reset (eg. room reservations start/end dates). If before updating the meeting dates, one or many rooms were booked, a rebooking is needed, and the system will recommend the available meeting rooms according to the new meeting dates.

ChangeLog

2025-02-20T13:28:03Z

Cimpeanu:

== '''[3.11.13] 20 Feb 2025''' ==

=== '''ETSI Portal''' ===
<code>FIXED</code>

Presence type and presence status can now be edited by administrators even if the registration deadline is in the past.

== '''[3.11.12] 18 Feb 2025''' ==

=== '''Meetings Management 2.1.1''' ===
<code>FIXED</code>

* Resolved an issue where **room booking was incorrectly restricted immediately after a previous meeting**, despite sufficient time between reservations.
* The **Generated contribution naming** is now correctly displayed in the **View details** section on the **Meetings list** page.
* Resolved an issue on meeting update if **meeting has no title**.
* Room selector improvements for facilitating **multi-room booking** (cannot select room multiple times if dates are overlapping).
* The **save modifications button** is no longer active when conditions do not allow it.
* On portal meeting calendar **we now displaying the same time zone** mentioned during the meeting creation (e.g. Japan time zone).
* When a date of a meeting is changed, the user is now able to book the same meeting room.

<code>CHANGED</code>

* The text **Sending emails to registered participants is allowed by** has been reworded to **Users who can send emails to registered participants** for improved clarity.
* When **Events** is switched on, selecting an event is now **mandatory**.
* **Contributions' start numbering at** allows now 0 as a minimum value.

=== Meeting Registration ===
<code>FIXED</code>

* when the "Allow self-registration of external users" is switched on (possible only when meeting type = workshop), an external can register. Otherwise, when the "Allow self-registration of external users" is switched off, only those with EOL account could register.

== '''[3.11.11] 05 Feb 2025''' ==

=== '''IPR DARE 3.8.0 & BulkUpload 1.4.0 Maintenance ''' ===
<code>FIXED</code>

* Bug fixing related to Bulk Upload error messages.
* Bug fixing related to unit test of Bulk Upload.
* Bug fixing related to search filtering for WIs and 3gpp specs.
* Bug fixing related to management of persons and contacts.
* Improvements done in terms of e-sign token.

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.2''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 Nov 2024''' ==

=== '''GA Voting Tool 4.1''' ===
* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 Oct 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 Sept 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-02-18T12:58:34Z

Cimpeanu: /* [3.11.11] 18 Feb 2025 */

== '''[3.11.12] 18 Feb 2025''' ==

=== '''Meetings Management 2.1.1''' ===
<code>FIXED</code>

* Resolved an issue where **room booking was incorrectly restricted immediately after a previous meeting**, despite sufficient time between reservations.
* The **Generated contribution naming** is now correctly displayed in the **View details** section on the **Meetings list** page.
* Resolved an issue on meeting update if **meeting has no title**.
* Room selector improvements for facilitating **multi-room booking** (cannot select room multiple times if dates are overlapping).
* The **save modifications button** is no longer active when conditions do not allow it.
* On portal meeting calendar **we now displaying the same time zone** mentioned during the meeting creation (e.g. Japan time zone).
* When a date of a meeting is changed, the user is now able to book the same meeting room.

<code>CHANGED</code>

* The text **Sending emails to registered participants is allowed by** has been reworded to **Users who can send emails to registered participants** for improved clarity.
* When **Events** is switched on, selecting an event is now **mandatory**.
* **Contributions' start numbering at** allows now 0 as a minimum value.

=== Meeting Registration ===
<code>FIXED</code>

* when the "Allow self-registration of external users" is switched on (possible only when meeting type = workshop), an external can register. Otherwise, when the "Allow self-registration of external users" is switched off, only those with EOL account could register.

== '''[3.11.11] 05 Feb 2025''' ==

=== '''IPR DARE 3.8.0 & BulkUpload 1.4.0 Maintenance ''' ===
<code>FIXED</code>

* Bug fixing related to Bulk Upload error messages.
* Bug fixing related to unit test of Bulk Upload.
* Bug fixing related to search filtering for WIs and 3gpp specs.
* Bug fixing related to management of persons and contacts.
* Improvements done in terms of e-sign token.

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.2''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 Nov 2024''' ==

=== '''GA Voting Tool 4.1''' ===
* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 Oct 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 Sept 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-02-18T12:58:01Z

Cimpeanu:

== '''[3.11.11] 18 Feb 2025''' ==

=== '''Meetings Management 2.1.1''' ===
<code>FIXED</code>

* Resolved an issue where **room booking was incorrectly restricted immediately after a previous meeting**, despite sufficient time between reservations.
* The **Generated contribution naming** is now correctly displayed in the **View details** section on the **Meetings list** page.
* Resolved an issue on meeting update if **meeting has no title**.
* Room selector improvements for facilitating **multi-room booking** (cannot select room multiple times if dates are overlapping).
* The **save modifications button** is no longer active when conditions do not allow it.
* On portal meeting calendar **we now displaying the same time zone** mentioned during the meeting creation (e.g. Japan time zone).
* When a date of a meeting is changed, the user is now able to book the same meeting room.

<code>CHANGED</code>

* The text **Sending emails to registered participants is allowed by** has been reworded to **Users who can send emails to registered participants** for improved clarity.
* When **Events** is switched on, selecting an event is now **mandatory**.
* **Contributions' start numbering at** allows now 0 as a minimum value.

=== Meeting Registration ===
<code>FIXED</code>

* when the "Allow self-registration of external users" is switched on (possible only when meeting type = workshop), an external can register. Otherwise, when the "Allow self-registration of external users" is switched off, only those with EOL account could register.

== '''[3.11.11] 05 Feb 2025''' ==

=== '''IPR DARE 3.8.0 & BulkUpload 1.4.0 Maintenance ''' ===
<code>FIXED</code>

* Bug fixing related to Bulk Upload error messages.
* Bug fixing related to unit test of Bulk Upload.
* Bug fixing related to search filtering for WIs and 3gpp specs.
* Bug fixing related to management of persons and contacts.
* Improvements done in terms of e-sign token.

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.2''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 Nov 2024''' ==

=== '''GA Voting Tool 4.1''' ===
* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 Oct 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 Sept 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

MediaWiki:Sidebar

2025-02-13T10:27:10Z

Cimpeanu:

MediaWiki:Sidebar

2025-02-13T10:25:59Z

Cimpeanu:

Meetings Management 2.0 FaQs

2025-02-06T15:20:19Z

Cimpeanu: /* How can I clone a meeting? */

ChangeLog

2025-02-06T12:55:32Z

Cimpeanu:

== '''[3.11.11] 05 Feb 2025''' ==

=== '''IPR DARE 3.8.0 & BulkUpload 1.4.0 Maintenance ''' ===
<code>FIXED</code>

* Bug fixing related to Bulk Upload error messages.
* Bug fixing related to unit test of Bulk Upload.
* Bug fixing related to search filtering for WIs and 3gpp specs.
* Bug fixing related to management of persons and contacts.
* Improvements done in terms of e-sign token.

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.2''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 Nov 2024''' ==

=== '''GA Voting Tool 4.1''' ===
* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 Oct 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 Sept 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

Meetings Management 2.0 FaQs

2025-02-06T09:49:44Z

Cimpeanu: /* Where can I find Meetings Management 2.0 user guide? */

Meetings Management 2.0 FaQs

2025-02-06T09:34:50Z

Cimpeanu:

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page [[Meetings Management 2.0|here]].

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:
- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.
- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

[[File:MMPv2 Pre-book a meeting room.png|600px|thumb|center]]

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

File:MMPv2 Pre-book a meeting room.png

2025-02-06T09:33:56Z

Cimpeanu:

Meetings Management 2.0 FaQs

2025-02-06T09:33:29Z

Cimpeanu:

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page [[Meetings Management 2.0|here]].

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

== How to pre-book a meeting room when I'm not sure about all meeting details? ==
While you are waiting for start/end dates confirmation or other details, you can create DRAFT meetings, so that the meeting rooms you need could be PREBOOKED.

To be able to save a meeting as draft and pre-book one or many meeting rooms, you will:

* enter all mandatory information from step 1:
** Meeting category
** If Meeting category is Bodies, you need to select at least one Body (and Main Body in case of multiple Bodies)
** Meeting type
** Generated meeting reference structure
** Start & End Dates
** Presence types allowed (at least Face to Face)
** Location ETSI Premises
** Expected face to face participants
* go to Step 2 Room allocation and:
** ensure that mandatory details are filled in ( Start & End booking date/time and Room capacity needed);
** if you are selecting a Available (and not Recommended) room, a Justification is also mandatory to fill;
** when you are ready, click on the Save as draft button.

You can check your prebooking on the Room allocation calendar:

- if you selected a Recommended meeting room, your booking will be displayed in Green color and the status will be Preconfirmed.

- if you selected an Available, but not Recommended meeting room, your booking will be displayed in Dark Yellow color and the status will be Pending (waiting for EVE team approval).

For more details about Meeting and Room statuses, please read [[Meetings Management 2.0#Meeting statuses]] and [[Meetings Management 2.0#Room statuses]].

Meetings Management 2.0 FaQs

2025-02-06T09:05:15Z

Cimpeanu:

Meetings Management 2.0 FaQs

2025-02-06T09:01:08Z

Cimpeanu:

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

__TOC__

== Where can I find Meetings Management 2.0 user guide? ==
There is a dedicated page [[Meetings Management 2.0|here]].

== How can I see the meetings created by me? ==
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

== How can I clone a meeting? ==
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

== Why I cannot delete a meeting? ==
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

== How can I create a recurrent meeting? ==
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

== How can I hide a meeting? ==
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

== What is the difference between Meeting Calendar and Meeting Management list? ==
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

== Why I cannot switch on the "Allow self-registration of external users" option? ==
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

Meetings Management 2.0 FaQs

2025-02-06T09:00:27Z

Cimpeanu:

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

__TOC__

=== Where can I find Meetings Management 2.0 user guide? ===
There is a dedicated page [[Meetings Management 2.0|here]].

=== How can I see the meetings created by me? ===
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

===How can I clone a meeting?===
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

=== Why I cannot delete a meeting? ===
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

===How can I create a recurrent meeting?===
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

=== How can I hide a meeting? ===
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

===What is the difference between Meeting Calendar and Meeting Management list?===
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

===Why I cannot switch on the "Allow self-registration of external users" option?===
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

Meetings Management 2.0 FaQs

2025-02-06T08:59:52Z

Cimpeanu: /* Table of contents */

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

== Meetings Management 2.0 Frequently Asked Questions ==

__TOC__

=== Where can I find Meetings Management 2.0 user guide? ===
There is a dedicated page [[Meetings Management 2.0|here]].

=== How can I see the meetings created by me? ===
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

===How can I clone a meeting?===
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

=== Why I cannot delete a meeting? ===
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

===How can I create a recurrent meeting?===
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

=== How can I hide a meeting? ===
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

===What is the difference between Meeting Calendar and Meeting Management list?===
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

===Why I cannot switch on the "Allow self-registration of external users" option?===
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

Meetings Management 2.0 FaQs

2025-02-06T08:59:32Z

Cimpeanu: /* Meetings Management 2.0 Frequently Asked Questions */

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

== Meetings Management 2.0 Frequently Asked Questions ==

= Table of contents =
__TOC__

=== Where can I find Meetings Management 2.0 user guide? ===
There is a dedicated page [[Meetings Management 2.0|here]].

=== How can I see the meetings created by me? ===
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

===How can I clone a meeting?===
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

=== Why I cannot delete a meeting? ===
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

===How can I create a recurrent meeting?===
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

=== How can I hide a meeting? ===
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

===What is the difference between Meeting Calendar and Meeting Management list?===
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

===Why I cannot switch on the "Allow self-registration of external users" option?===
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

Meetings Management 2.0 FaQs

2025-02-06T08:49:39Z

Cimpeanu: /* How can I clone a meeting? */

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

== Meetings Management 2.0 Frequently Asked Questions ==

=== Where can I find Meetings Management 2.0 user guide? ===
There is a dedicated page [[Meetings Management 2.0|here]].

=== How can I see the meetings created by me? ===
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

===How can I clone a meeting?===
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

From the same Actions menu you have a View button to open meeting details without editing them, you can Edit the meeting, Cancel or Delete it.

=== Why I cannot delete a meeting? ===
The Delete option is possible depending on your user rights and:

- if the are not registered participants for the corresponding meeting;

- if there are not contributions attached to the meeting;

- if the meeting status is Finalized or Cancelled and the end date is not in the past.

===How can I create a recurrent meeting?===
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

=== How can I hide a meeting? ===
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

===What is the difference between Meeting Calendar and Meeting Management list?===
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

===Why I cannot switch on the "Allow self-registration of external users" option?===
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

Meetings Management 2.0 FaQs

2025-02-06T08:40:15Z

Cimpeanu:

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

== Meetings Management 2.0 Frequently Asked Questions ==

=== Where can I find Meetings Management 2.0 user guide? ===
There is a dedicated page [[Meetings Management 2.0|here]].

=== How can I see the meetings created by me? ===
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

[[File:MMPv2 Meetings created by me.png|600px|thumb|center]]

===How can I clone a meeting?===
Cloning a meeting is possible by using the corresponding action button:

[[File:MMPv2 Meetings Actions Menu.png|600px|thumb|center]]

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

===How can I create a recurrent meeting?===
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

=== How can I hide a meeting? ===
[[File:MMPv2 Hide a meeting from Meeting Calendar.png|600px|thumb|center]]

===What is the difference between Meeting Calendar and Meeting Management list?===
[[File:MMPv2 Meeting Calendar vs Meeting Management list.png|600px|thumb|center]]

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

===Why I cannot switch on the "Allow self-registration of external users" option?===
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

File:MMPv2 Meetings created by me.png

2025-02-06T08:35:49Z

Cimpeanu:

File:MMPv2 Meetings Actions Menu.png

2025-02-06T08:35:36Z

Cimpeanu:

File:MMPv2 Meeting Calendar vs Meeting Management list.png

2025-02-06T08:35:23Z

Cimpeanu:

File:MMPv2 Hide a meeting from Meeting Calendar.png

2025-02-06T08:35:01Z

Cimpeanu:

Meetings Management 2.0 FaQs

2025-02-06T08:33:02Z

Cimpeanu:

🚧🚧🚧🚧🚧under construction🚧🚧🚧🚧🚧🚧🚧

== Meetings Management 2.0 Frequently Asked Questions ==

=== Where can I find Meetings Management 2.0 user guide? ===
There is a dedicated page [[Meetings Management 2.0|here]].

=== How can I see the meetings created by me? ===
To see the meetings created by you, go to Meeting list https://portal.etsi.org/meetings-management/#/list and switch on the "Meetings created by me" filter, like in the picture below.

IMAGE

===How can I clone a meeting?===
Cloning a meeting is possible by using the corresponding action button:

IMAGE

Please note that it is possible to clone meetings depending on your user rights. To avoid duplications, meeting dates are not copied to the new created meeting, therefore all settings that involves dates calculation (like Room allocation or Contribution settings) will be done after you insert Start & End dates. For Room allocation, you will choose the meeting rooms from Room selector, depending on needs and availability.

===How can I create a recurrent meeting?===
As for now, using Meetings Management application you cannot create a recurrent meeting. Still, to facilitate this demand, you could use the Clone meeting functionality and adjust the dates and other details upon your needs.

=== How can I hide a meeting? ===
IMAGE

===What is the difference between Meeting Calendar and Meeting Management list?===
IMAGE

Meeting Calendar (left side of the image) is displayed on the ETSI Portal as public information. All published meetings that are not hidden are shown in this list (meetings with status Confirmed, Finalized or Cancelled). Please note that DRAFT meetings are not visible on the Meeting Calendar.

Meeting Management list (right side of the image) is part of Meeting management application, therefore the access is restricted. Everyone with an EOL account has access to this page, but any interaction is possible depending on the user role/rights.

===Why I cannot switch on the "Allow self-registration of external users" option?===
This is possible only when:

- meeting category = Bodies and, if 3GPP Body -> Meeting type = Workshop or if ETSI Body (TB&ISG) -> Meeting type = Open Session;

- meeting category = Events and Meeting type = ETSI Event or ETSI Sub-Event or Hosted Event

- meeting category = Other and Meeting type = Other_nonETSI

Meetings Management 2.0 FaQs

2025-02-06T07:46:02Z

Cimpeanu:

ChangeLog

2025-01-29T15:28:51Z

Cimpeanu:

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

=== '''Timesheet v1.1.1''' ===
<code>FIXED</code>

* The line '''Remaining effort''' is now updated when week is changed.
* The '''total''' for first line is now displayed.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 November 2024 - GA Voting Tool 4.1''' ==

* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-01-29T08:15:33Z

Cimpeanu:

== '''[3.11.10] 29 Jan 2025''' ==

=== '''Meetings Management 2.1.0''' ===
<code>ADDED</code>

* A new informational message has been added under the '''Room selector''', highlighting the difference between recommended and available rooms to improve clarity during selection.
* A '''View meeting details button''' is now available on the '''Meetings list''' page, providing quick access to detailed meeting information.
* A '''justification field''' is now required when requesting a '''non-recommended room'''.

<code>FIXED</code>

* Corrected the display behavior of '''Registration start''', '''Online registration closure''', and '''Face-to-face registration closure''', ensuring they now appear as expected.
* Fixed an issue where clicking on any '''Registration closure label''' unintentionally activated the '''Registration start label'''.
* The '''Generated contribution naming''' is now correctly displayed on the '''View contributions settings''' page.
* Integrated a new '''address search API''' powered by Azure Maps, offering improved accuracy and functionality.
* The automatic '''time zone adjustment''' now aligns with the address selected through the new API.
* When '''saving changes''' to a meeting without making modifications, the full '''address is now consistently retained''', avoiding any loss of details.

<code>CHANGED</code>

* The text and tooltip for the '''Notify registered participants upon upload of contributions''' switch have been reworded for improved clarity and usability.
* The hyperlink has been changed under the '''Meeting reference''' in the '''Non-recommended rooms notification'''. This link redirects to the '''Room Allocation''' screen in weekly view, focused on the week of the meeting for easier navigation.
* **On the 3GU Portal, the '''"3GPP"''' string '''is no longer removed''' from the Meeting reference field on the Meeting Calendar list.

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 November 2024 - GA Voting Tool 4.1''' ==

* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-01-17T07:19:21Z

Cimpeanu:

== '''[3.11.9] 17 Jan 2025''' ==

=== Timesheet v1.1.1 ===
<code>CHANGED</code>
* On Edit page, the lines '''Remaining effort''' and '''Days''' remains displayed at the top of the table even during scrolling.
== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.

=== ETSI Contribution 2.4.1 ===
<code>FIXED</code>

* Contribution file name starts now with all characters from the Generated contribution naming.

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 November 2024 - GA Voting Tool 4.1''' ==

* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-01-16T15:42:04Z

Cimpeanu: Timesheet v1.1.0

== '''[3.11.8] 16 Jan 2025''' ==

=== Timesheet v1.1.0 ===
<code>ADDED</code>
* User interface and business rules changes to Not allow a user to allocate a daily effort with a value >1.
== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 November 2024 - GA Voting Tool 4.1''' ==

* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2025-01-14T13:31:55Z

Cimpeanu: Meetings Managemet 2.0.3 fixes

== '''[3.11.7] 14 Jan 2025''' ==

=== '''Meetings Management 2.0.3''' ===

* <code>ADDED</code>
** A '''refresh button''' has been introduced on the meeting list page, allowing users to quickly update the list without reloading the entire page.
* <code>FIXED</code>
** Resolved an issue where the Start numbering at condition for contributions was incorrectly applied.
** The status of all rooms booked for a meeting is now accurately verified before confirming their "BOOKED" status.
** The Contribution upload end date now updates correctly in the Summary step.
** The Notify registered participants upon upload of contributions switch is now working as expected.
** The Meeting published notification is no longer sent when the meeting room is changed by the Meeting Support team after the meeting has already been confirmed.
** Contribution-related links are now working as expected.
** Dates are saved correctly no matter what timezone you are in when you create/edit the meeting.
** Automatically remove any space at the start and end of the title.
* <code>CHANGED</code>
** The information displayed on the '''Summary step''' regarding '''Registration start''' has been updated. If '''Registration start''' is set to '''As soon as the meeting is published''' in the initial step, the summary now reflects this setting clearly.
== '''[3.11.6] 07 Jan 2025''' ==
=== '''ETSI Voting Tool 4.1.1''' ===
* <code>FIXED</code>
** Security updates
* <code>CHANGED</code>
** New help file accessible through Help icon
== '''[3.11.5] 18 Dec 2024''' ==
=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 6 November 2024 - GA Voting Tool 4.1''' ==

* ADDED Only the person who receives the proxy can use it for a GA vote (instead of any person hired by the same organization)

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

ChangeLog

2024-12-18T16:01:04Z

Cimpeanu: Meetings Management 2.0.2

== '''[3.11.5] 18 Dec 2024''' ==

=== '''Meetings Management 2.0.2''' ===

* <code>ADDED</code>
** A '''Meeting Cancelled''' notification is now sent to the Meeting Support team '''only if location is ETSI Premises'''.
* <code>FIXED</code>
** The '''Publish Meeting''' button is now correctly enabled or disabled based on conditions.
** The '''Switch Change Requests (CRs)''' is now hidden and the '''Switch Change Requests (CRs) auto-numbering''' functionality now works as expected. Both for '''3GPP meetings'''.
* <code>CHANGED</code>
** The behavior of the '''Save as Draft''' and '''Save Modifications''' buttons has been updated for improved clarity.
** The '''Online timezone''' field is now editable.
** The '''Meeting Prefix''' now has a maximum length of 20 characters, and its default value for '''ETSI meetings''' is set to <code>000</code> if no sequence number is provided.

== '''[3.11.4] 12 Dec 2024''' ==

=== '''Meetings Management 2.0.1''' ===
*<code>ADDED</code>
** A '''read-only View Contributions settings page''' has been introduced.
* <code>FIXED</code>
** The '''check-in time''' is now correctly displayed when updating a meeting.
** '''IT equipment''' and '''Other requirements''' notifications are no longer sent when the corresponding fields are empty.
** The '''creation date''' is no longer updated after modifying a meeting.
** Cloning a finalized meeting is now possible.
** The '''Go Back to Home''' button now correctly redirects to the home page.
** When a meeting is not found, users are redirected to a '''404 page''' with an explanatory message.
** Resolved an issue where editing a Finalized or Cancelled meeting was possible by double-clicking on a row in the meetings list.
** '''Meeting update notifications''' are now sent to the '''Meeting Support team''' only if the meeting has a physical location at '''ETSI Premises'''.
* <code>CHANGED</code>
** The '''URLs''' for the meeting list and room management pages have been updated to <code>/list</code> and <code>/room</code>, respectively.
** The '''meeting reference''' now includes spaces in the title for improved readability.
** The '''Manage contributions allocation''' and '''Reserve a block of contributions''' links are now displayed '''only if the meeting is not a 3GPP meeting'''.

== '''[3.11.3] 9 Dec 2024''' ==
=== '''Meetings Management 2.0.0'''===
* <code>ADDED</code> Implementation of Meetings Management v2 (MMPv2)
**A user-centred interface, featuring a wizard with a progress tracker, makes scheduling meetings quick and easy, capturing all details in a maximum of 4 steps.
**The advanced room reservation module for ETSI premises offers smart recommendations, instant booking capabilities, and a pre-booking option for draft meetings.
**The cloning feature allows the duplication of existing meetings with a single click.
**All contribution settings are managed from a single location, with direct links to allocation management and reservation of block of contributions.
**Enhanced hybrid meeting management includes the ability to set different registration dates for online and in-person attendance.

== '''[3.11.2] 10 October 2024''' ==
=== '''eApproval 1.3.3''' ===
* <code>Fixed</code> Impossible to open SRdAP Vote Approval (VA)
* <code>Fixed</code> Download TB resolution meeting report does not work on all browsers
* <code>Fixed</code> Error when saving updated comments

== '''[3.11.1] 5 September 2024''' ==
=== '''eApproval 1.3.1''' ===
* <code>ADDED</code> Automatic closure for SRdAP procedures
* <code>Fixed</code> Title translation feature for SRdAP procedures
* <code>Fixed</code> Comments assessment availability for SRdAP procedures
* <code>Fixed</code> Access issue to comments
* <code>Fixed</code> Display of results for legacy ENAPs (include all countries column)
* <code>Fixed</code> Displaying lines in light blue when user has already voted on a work item

== '''[3.11.0] 7 Aug 2024''' ==
=== '''eApproval 1.3.0'''===
* <code>ADDED</code> Implementation of Directives changes related to Corporate/Public group voting (1 vote per group in MV/MW)

* <code>UPDATED</code> Replacement of "results" icon with relevant text (e.g. CAST, REVISE, PREVIEW RESULTS, etc.)
* <code>UPDATED</code> Inclusion of new procedures (WA, WC, WS, EV, VA, VW) in "Quick access" page

* <code>Fixed</code> Page crashing when comment was too long
* <code>Fixed</code> Voting weight totals in "Current Participation rate" panel

* <code>Removed</code> Duplicate "Work item adopted" milestone

=== '''Contributions 2.3.0'''===
* <code>Fixed</code> Various security vulnerabilities
* <code>Fixed</code> Appearance of wrong characters in RC notifications
* <code>Fixed</code> Procedures linked to WI creation which were depending on Milestones descriptions
* <code>Removed</code> Possibility to select ENAP procedure for non ENs

== '''22 July 2024 - ETSI Portal 3.10.27: Membership Application Form (MAF 1.3.1)''' ==
* This is a new application replacing the "Apply to membership" form
* Support of ETSI Directives V48
* Applicants fill in their application, and can adapt their application form after it has been reviewed by ETSI membership teams
== '''22 July 2024 - ETSI Portal 3.10.27: Directory Services application 6.2 (Secretariat-only)''' ==
* management of domain names attached to an organization
== '''26 June 2024 - ETSI Portal 3.10.26: GA Proxy 1.9.1''' ==
* Support of ETSI Directives V48 : the application restricts the number of proxies that a Corporate or Public group can hold
== '''4 December 2023 - ETSI Portal 3.10.25: Directory Services application 6.1 (Secretariat-only)''' ==
* Support of ETSI Directives V47 and V48
== '''1 December 2023 - ETSI Portal 3.10.24 E-Approval 1.2.0''' ==
* E-Approval application updated to support the adoption of work items created to fulfil an EC standardization request

== '''20 October 2023 - ETSI Portal 3.10.23 Deliverables''' ==
* List deliverables under a SRDAP procedure
== '''18 October 2023 - ETSI Portal 3.10.22 Voting Tool for NSBG''' ==
* TB/GA/Board voting tool updated to enable NSBG to vote (e.g. for the acceptance of an EC standardization request)
== '''12 October 2023 - ETSI Portal 3.10.21 IPR DARE Un-normalized patent update tool''' ==
* Each reflected ISLD with un-normalized patents can be modified by authorized users to modify these patents (i.e., either normalize them, abandon them or leave them as they are).
* Each session can only be edited/continued and managed by its owner (logged-in authorized user who created/started that session).
* DB manager users (e.g., user who has ADM/MNG permissions) are allowed to consult/see sessions that are "in progress" or "pending signature" on the ISLD declarations.
== '''01 August 2023 - ETSI Portal 3.10.20: WEBstore update''' ==
* Minor change to include redirect parameters to bring the user back to the original page after resetting the password.
== '''19 June 2023 - ETSI Portal 3.10.19 eWPM 1.1''' ==
* 18 minor changes and 4 defect fixed
== '''25 May 2023 - ETSI Portal 3.10.18: IPR maintenance''' ==
* Fix one issue related to patents search on the dynamic reporting tool.
== '''22 May 2023 - ETSI Portal 3.10.17: WEBstore update''' ==
* Release of new setting for managing the VAT liability of WEBstore articles.
* Minor change to improve readability of articles bought in the order confirmation e-mail notification.
== '''11 May 2023 - ETSI Portal 3.10.16: IPR maintenance''' ==
* IPR hotfix to prevent corruption of downloaded files, with specific properties, from the declaration pages.
== '''10 May 2023 - ETSI Portal 3.10.15: Timesheet update''' ==
* Timesheet web application hotfix to prevent blocking authorized user login.
== '''9 May 2023 - ETSI Portal 3.10.14: WEBstore update''' ==
* Minor change to order confirmation e-mail notification.
== '''4 May 2023 - ETSI Portal 3.10.13: IPR maintenance''' ==
* Bug fixing related to manual file uploads done by database managers.
== '''27 April 2023 - ETSI Portal 3.10.12: xTF web applications update''' ==
* xTFs web application (Projects Portal): minor bug fixing related to image file upload restrictions and message enhancement displayed upon unsuccessful upload attempt.
* Timesheet web application: minor enhancement of informative messages on the history page.
* CFE web application: user guide updated to the latest version.
== '''26 April 2023 - ETSI Portal 3.10.11: eWPM maintenance and WEBstore update''' ==
* Minor bug fix concerning the hyperlinks usage from/to superseding work item detail pages.
* WEBstore update:
** WEBstore article administration tool:
*** Bug fixing related to article "additional information" modifications.
*** Bug fixing to reenable the definition of Terms and Conditions per article.
*** Enhancement (shipment panel visible flag) to control shipment panel visibility upon user checkout, depending on articles chosen.
** WEBstore UI:
*** Enhancement of footer and generic order submission message.
*** Creation of new page layout for the ISG Meetings' participation fees.
== '''19 April 2023 - ETSI Portal 3.10.10: EOL account creation form maintenance''' ==
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed, and want to become ETSI Members.
== '''18 April 2023 - ETSI Portal 3.10.9: IPR maintenance''' ==
* Bug fixing related to saving changes done on IPR declarations.
* Bug fixing related to editing ISLD declarations, namely concerning the use of the "Create from previous disclosure" button.
* Bug fixing related to deleting GD declarations, namely those referring to ETSI projects or standards / work items.
* General maintenance / improvements done in terms of e-sign resources management, upon IPR declarations' deletion.
== '''13 April 2023 - ETSI Portal 3.10.8: portal security upgrade''' ==
* DNN CMS component upgraded to version 9.10
== '''20 March 2023 - ETSI Portal 3.10.7: ISG meeting registration maintenance''' ==
* Refinement of rules concerning ISG meeting registration in alignment with GA's approved changes of directives.
== '''9 March 2023 - ETSI Portal 3.10.6: EOL account creation form maintenance''' ==
* Refinement of restrictions applied to the automatic account creation validation, in alignment with the new ETSI member/observer/associate pre-applicant statuses.
* Improvement of workflow/logic and e-mail notifications concerning specific use cases for potential users whose organizations are not listed.
== '''28 February 2023 - ETSI Portal 3.10.5: IPR maintenance''' ==
* Waived restriction on the work item / specification search feature, on the "Initialised" IPR declarations' edition page, to allow Submitter users to search through all available ETSI and 3GPP work items.
== '''27 February 2023 - ETSI Portal 3.10.4: xTF web applications update''' ==
* xTFs web application (Projects Portal):
** project deliverables' current status date fixed.
** enhancement to introduce compatibility with cancelled projects (i.e. access is denied).
* Timesheet web application: enhancement to introduce compatibility with cancelled projects (i.e. UI and exported files content).
* CFE web application:
** Enhancement to introduce compatibility with cancelled projects (i.e. search and access is denied).
** Enhancement on the public landing page's Apply buttons to redirect the user to the EOL account creation page when needed.
* Applications footer updated.
== '''6 February 2023 - ETSI Portal 3.10.3: Directory Services application 5.1 (Secretariat-only)''' ==
* Enhancements of existing features.

== '''12 January 2023 - ETSI Portal 3.10.2: EOL account creation form maintenance''' ==
* Enhancement of error messages.
* Maintenance aiming at preventing e-mail notification duplicates.
== '''15 December 2022 - ETSI Portal 3.10.1: Timesheet web application''' ==
* A new use case is now supported by the Timesheet web application: CTI directors assigned to specific xTF projects have the same rights as xTF project leaders; and CTI officers have the same rights as xTF experts.
* The time sheets' history page has been updated, to include CTI contacts as team members.
== '''14 December 2022 - ETSI Portal 3.10.0: eWPM v1.0''' ==
* Minimal version of a new [https://portal.etsi.org/WebUI/wpm eWPM web application] released. Its usage is restricted to work item administrative features requested by the ETSI Board: mark as superseded, mark as current, mark as reviewed and confirmed (for EN/HS).
* Withdrawn work items are now searchable/visible, and their documents are available for download, both from the new web application as well as from the ETSI website's standards search feature.
== '''14 December 2022 - ETSI Portal 3.9.16: IPR maintenance''' ==
* Error-handling improvements related to the creation/copy/manipulation of disclosures when editing initialized IPR declarations.
* Maintenance aiming at respecting good practices when manipulating electronically-signed files attached to IPR declarations.
== '''12 December 2022 - ETSI Portal 3.9.15: EOL account creation form evolution''' ==
* Enhancement for unblocking xTF candidates' EOL account creation requests in specific cases when their organization is not listed.
== '''07 December 2022 - ETSI Portal 3.9.14: Support for PAS Work Items''' ==
* New field ‘WI Submission type’ added with two choices: ‘ETSI’ or ‘PAS’.
* Upon choosing PAS, the field “Supporting companies” is replaced with “Partner Organization” and "Submitter Name”.
* “Standard Type” field dropdown list is restricted to TR/TS.
* PAS approval done automatically at TB level. If first made at WG/TG level then automatically approved at that level.

== '''30 November 2022 - ETSI Portal 3.9.13: IPR maintenance''' ==
*Error-handling improvement upon IPR declaration submission.
*Enhancement of error messages displayed on the user interface.
*Timeout rework when facing database-related slowness.
== '''9 November 2022 - ETSI Portal 3.9.12: IPR E-Sign update''' ==
*The new release includes an improvement to the IPR e-sign mechanism, namely in terms of exception handling.
== '''24 October 2022 - ETSI Portal 3.9.11: xTF web applications update''' ==
*xTFs web application (Projects Portal):
**A hyperlink is added to the xTFs web application (Projects Portal) to redirect the users to the archived xTF page for consulting older project pages.
**The user guide has been updated.
*Timesheet web application:
**The authenticated users' landing page is updated to display the full project names - complementing the project numbers - on each selected week.
*CFE web application:
**A guidance message is added to the public landing page for anonymous users to be aware of the required EOL account.

== '''13 October 2022 - ETSI Portal 3.9.10: IPR security upgrade & bug fixing''' ==
* A new version of the IPR database application has been released, comprising:
** A security-related upgrade;
** Several bug fixes related to the edition, save, and deletion of IPR declarations.

== '''10 October 2022 - ETSI Portal 3.9.9: Directory Services application 5.0 (Secretariat-only)''' ==
* Administration of Technical and Governance Bodies

== '''6 October 2022 - ETSI Portal 3.9.9: remove Work Programme Hierarchical View''' ==
* This application has been removed as it has been unused for several years
== '''28 September 2022 - ETSI Portal 3.9.8: xTFs web application''' ==
* A new/revamped '''[https://portal.etsi.org/xtfs xTFs web application]''' - serving as a new Task Force Projects Portal - is released in alignment with the ETSI Secretariat’s internal financial system upgrade.
* The new web application, whose consultation is publicly available, allows Task Force teams to maintain and share their project progress/content publicly.
* Task Force team members (experts and leaders) whose projects are currently open are allowed to use editing features by logging in from the ETSI portal.
== '''24 August 2022 - ETSI Portal 3.9.7: CFE web application update''' ==
* New [https://portal.etsi.org/cfe/#/ CFE] release delivered, comprising:
** Improvement of error handling in case of network disruption.
** A minor bug fix related to the financial offer edition.
** A minor change on the internal file handling system.
** A change on the user contact selection logic.
== '''23 August 2022 - ETSI Portal 3.9.6: Timesheet web application''' ==
* A new/revamped [https://portal.etsi.org/timesheet '''Timesheet web application'''] is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application, whose usage is restricted to Task Force teams, is available at https://portal.etsi.org/timesheet by logging in from the ETSI portal.

== '''4 August 2022 - ETSI Portal 3.9.5: IPR E-Sign update''' ==
* The new release includes several internal error handling tweaks related to IPR declaration submission, namely when using the integrated electronic signature (e-sign) mechanism.
* Minor bug fixes on IPR management features were done, and a new feature was added, to ease the declaration files management done by the ETSI Secretariat users.
== '''28 July 2022 - ETSI Portal 3.9.4: GA Proxy update''' ==
* The new release allows users to access the GA Proxy tool for meetings of type "Extraordinary".
* Users can now submit proxies online for the next General Assemblies (GA) conducted at meetings of both types, "Ordinary" and "Extraordinary".
== '''22 June 2022 - ETSI Portal 3.9.3: IPR disclaimer update''' ==
* IPR database application disclaimer updated.
== '''7 June 2022 - ETSI Portal 3.9.2: IPR web browser compatibility''' ==
* Major update released on IPR database application, providing full compatibility with the most commonly used web browsers (namely Google Chrome, Microsoft Edge, Mozilla Firefox and Safari) in light of Microsoft's Internet Explorer announced end of life.
* Microsoft's Internet Explorer web browsers shall no longer be used by IPR database application users.
== '''15 February 2022 - ETSI Portal 3.9.1: IPR declaration''' ==
* Setting an unnormalized patent's office organization or country is now compulsory when creating or modifying a disclosure on an ISLD declaration via the IPR database application (https://ipr.etsi.org/).

== '''17 January 2022 - ETSI Portal 3.9.0: Call for Expertise (CFE) web application''' ==
* A new/revamped Call for Expertise (CFE) web application is released in alignment with the ETSI Secretariat’s internal financial system upgrade.

* The new web application is available at https://portal.etsi.org/cfe, where the Terms of Reference of open CFEs are visible. Candidates can submit their applications to open CFEs by logging in from the ETSI portal.

== '''22 December 2021 - ETSI Portal 3.8.2: Collective letter repository''' ==
* Collective letters are now made available via the Contribution application.
* A C_Letter option has been added in the Body Selector.
== '''14 October 2021 - ETSI Portal 3.8.1: IPR E-Sign''' ==
* A significant release of the IPR database application was released, featuring an optional Adobe Sign electronic signature (e-sign) feature embedded directly into the IPR declaration submission process.
* The new e-sign feature is compatible with both types of declarations: General Declarations (GDs) and Information Statement and Licensing Declarations (ISLDs).
== '''13 September 2021 - ETSI Portal 3.8.0: New Directory Services application (Secretariat-only)''' ==
* Corporate groups are identified and directly visible.
* Status of an organisation: new terminology applied, new options for statuses. Flags no longer exist.
* Each status of a member (person or organisation) has a start date and an end date that allows to keep the history of the changes and freeze the information over time.
* Audit rules have been put in place and the staff members who have DS writing rights will be immediately informed if the inputs are not compliant with the basic principles set in our Directives.
* Enhanced sorting functions: powerful “Advanced search” tool & reporting functions.

== '''29 June 2021 - ETSI Portal 3.7.0: IPR Bulk Upload v.2''' ==
* A major version of IPR Bulk Upload was released, featuring several improvements to the original limitations.

* The files’ parsing mechanism has evolved. The user interface has been revamped, now providing a real-time status of the file analysis, an improved history section, and several filtering options for a better user experience.

== '''11 May 2021 - ETSI Portal 3.6.4: ISLD disclosures’ “Proprietor(s)” field renaming''' ==
* In alignment with the decision taken during the GA#77, the ISLD declaration disclosures’ label “Proprietor(s)” has been renamed to “Applicant(s)/holder(s)” on the IPR database application’s user interface, dynamic reporting interface, and the related reporting exports.

== '''07 May 2021 - ETSI Portal 3.6.3: Re-designed Work Item Schedule page''' ==
* Updated look and feel
*Download drafts files moved from version column to milestone column, next to milestone name: [[File:DownloadLink.png|none|thumb]]
* Ability for ETSI Secretariat to link contributions to some WI milestones
* Contributions linked to a milestone can be downloaded via an icon next to milestone name.
== '''21 January 2021 - ETSI Portal 3.6.2: Change of Work Item Aspects''' ==
* Update of the "Aspect and Keywords" pane in the "New Work Item" form
** Simplification of "'''Environmental aspect'''" (removed sub-aspects)
** Simplification of "'''User/consumer aspect'''" (removed sub-aspects)
** Addition of '''Labour/workplace aspect'''
** Addition of '''Specific relevance to SMEs'''
* ETSI Work Programme Advanced Search criteria have been updated accordingly
== '''10 March 2020 - ETSI Portal 3.6.1: Proxy for GA application with e-signature''' ==
* Introduction of electronic signature (e-sign) achieved via integration with Adobe Sign.
** Users are now able to create and submit proxies and e-sign them.
** Non-regression: the tool still allows the creation and submission of manually-signed proxies (i.e., e-sign is optional).
* Enhancements to the User Interface (e.g., adding a loading icon, blocking buttons while requests are ongoing) and on the generated proxy form, to improve user experience.
== '''09 Dec 2019 - ETSI Portal 3.6: new version of Meetings application''' ==
* Updated management of roles in meeting registration
* Registration emails to local meetings now include QR codes that will be used for on-premises badge printing
== '''15 Nov 2019 - ETSI Portal 3.5: new Proxy for GA application''' ==
* Members, Full and Associate, have the possibility to submit proxies online for next General Assemblies
* Voting tool automatically takes the validated proxies into account, provided that the Proxy Receiver is declared present at GA check-in time
== '''17 Oct 2019 - ETSI Portal 3.5: new Create Account Request application''' ==
* New User interface embedded within a portal frame
* When the request cannot be automatically processed, it is dispatched to the right person within ETSI Secretariat
*
== '''10 Apr 2019 - ETSI Portal 3.4: new Meeting Calendar application''' ==
* New User interface with Meeting Calendar, Detailed Meeting Information, Participant List and Registration features
* More details [[Meeting Calendar 2018|http://help.etsi.org/index.php?title=Meeting_Calendar_2018]]
== '''4 Mar 2019 - ETSI Portal 3.3.7: IPR bulk-declaration''' ==
* Enable the new IPR-Bulk declaration tool to load data into IPR database
== '''9 Jan 2019 - ETSI Portal 3.3.6: e-approval''' ==
* NSO with no voting rights are allowed to comment and/or enter translated titles
== '''9 Jan 2019 - ETSI Portal 3.3.5: Login Disclaimer''' ==
* Privacy disclaimer added to portal login (existing account owners)
== '''9 Jan 2019 - ETSI Portal 3.3.3: Work Programme''' ==
* Work Item titles added in the “Work Programme” tab of the TB/ISG pages
== '''5 December 2018 - ETSI Portal 3.3.2: miscellaneous enhancements''' ==
* New PWI lifecycle implemented in Work Programme Management and portal portlets

== '''28 Feb 2018 - ETSI Portal 3.3.1: e-approval application update''' ==
*The look and feel of the whole application has been refreshed
*The process to comment and cast votes on ENs has been modified whilst the process for approving ESs or EGs remains unchanged.
**All the ENs submitted to an EN Approval from 1st February 2018 will benefit from these changes.
**Those submitted prior to the 1st February 2018 will be processed according to the old procedures.

== '''1 June 2017 - ETSI Portal 3.3: new application Membership Application Poll''' ==
*This new application enables to raise objections to ETSI membership applications. One poll is launched every quarter
**

== '''20 April 2017 - ETSI Portal 3.2.4: User notification upon contribution upload''' ==
*A user can subscribe to contribution upload notifications:
**Subscription to "TB notification list" can be done via a checkbox on the TB Contribution Tab (top part)
**Subscription to "Meeting notification list" can be done via a checkbox on the TB meetings Tab (Upload Notif column)

== '''11 April 2017 - ETSI Portal 3.2.3: EOL account creation and email change process ''' ==
*The EOL account creation process has been updated (white list/black list) for valid/invalid domain names, therefore fully automating the account creation for valid domain names while keeping the manual control for other domain names. The "Modify personal information" feature has been updated in order to prevent the change of email address by individuals without bypassing the new process.

== '''11 April 2017 - ETSI Portal 3.2.3: Membership Online Application Form''' ==
* Membership Online Application Form: https://portal.etsi.org/membership_app/applicationform.aspx
**Compliance with the ETSI Directives.
**Enhancement of the application content and layout.
**Update of the email notification.
**Attachment of (S)ME declaration forms where appropriate.
**Review of the Help files and translation

== '''14 December 2016 - ETSI Portal 3.2.2: Timesheet, Portal STF''' ==
*Timesheet:
**‘Reporting’: ‘both ‘Monthly’ and ‘Yearly’ reports hold the ‘Work type’ field allowing the selection of ‘All’ (default), ‘Mandays’ or ‘Voluntary days’

*Portal STF:
**From the Portal STF tab (https://portal.etsi.org/stf.aspx?tbid=595&SubTB=595) and the ‘STF Search / Full list – STF’ portlet, when selecting an STF project, ‘View STF Contacts’ now displays the ‘Contractor’ column

== '''17 October 2016 - ETSI Portal 3.2.1: Portal menu bar''' ==
New button named "Feedback" has been added to the portal menu bar. The button brings you to a page where you can provide feedback on ETSI services

== '''27 April 2016 - ETSI Portal 3.2''' ==
*Action List
**It is now possible to export/import an actions list to/from Excel.
*Contributions
**The sort by UID in the portlet has been improved (numeric sort).
**When creating a contribution of type "New Work Item", a "Start of Work" date is now requested.
*Officials Portlet
**Technical officers are now listed in each sub WG instead of only at the main TB level.
*WI Monitoring
**By default, the portlet now displays only the published work items. The settings can be changed via the "Other WI reports".
*Latest Drafts
**When uploading a draft, the "rapporteur" and the ETSI Officers can now enter the achieved date for the "Start of Work" (only if the date is missing).
*WPHV
**ETSI Officers have now the right to change the author and the owner of a Work plan.

== '''7 April 2016 - ETSI Portal 3.1.3: Timesheet, Travel for Experts''' ==
*Timesheet:
**‘Reporting’ view display similar to ‘Timesheet list’ in only displaying the Experts managed by the STF leader
** Select / Unselect All tick box
**Days allocation higher than contracted for ETSI Staff experts corrected
*Travel for Experts:
** Expert work place country added
** Cosmetics (menu ribbon and text harmonization)

== '''7 March 2016 - ETSI Portal 3.1.2: Call for Expertise''' ==
*Call for Expertise (CfE) and Portal STF portlet:
** New process: change of labels, titles and text in STF portlet and application form

== '''16 February 2016 - ETSI Portal 3.1.1 : Updates to Contribution application''' ==
*Updates to Creation of a New Work Item proposal
**The NWI form allows the user to link applications/bandwidths that already exist in the WPM database, the user can indicate a "Request for new bandwidth(s)" which the Technical officer will enter manually in WPM.
**The NWI form includes a new field “Design for All assessment”.
**The NWI form only allows the user to select a directive that already exists in the database.
**The milestones 12V and 12W are automatically inserted for Harmonized Standards.
**If the chosen work item reference is already “used”, the user will be informed by a pop up and the contribution cannot be approved.

*Change meeting allocation on revision
**The user can delete/change the meeting allocation when creating a revision of a contribution.

== '''28 September 2015 - ETSI Portal 3.1 : Technical upgrade ''' ==
*Migration of the Contribution application to EntityFramework

== '''10 September 2015 - ETSI Portal 3.0 : Consolidated login ''' ==
*No longer needed to login twice when accessing some password-protected parts of the portal. IPR management, STF Timesheet and Travel Management applications still require a specific login
*Once connected, no need either to login when downloading a document from docbox
* Note that Mac users may face a certificate issue when accessing documents. To fix the issue:
**Go to keychain (Finder -> Go -> Utilities -> keychain access). Select My certificates, and delete the ones that are causing issues. Then quit safari and restart it.

== '''9 September 2015 - ETSI Portal 2.1 Build 13 : Call for Experts, Timesheet, Travel Management''' ==
*Call for Experts:
**’Send email to Project Team’ content improved (back office)
**Candidate list now only displays ‘Candidates’ (back office)
*Timesheet:
**Control of resource presence added
**Number of days ‘DONE’ correctly updated
*Travel Experts:
**Approval date coherence between STF Leader, STF Admin and FPS Director

== '''18 August 2015 - ETSI Portal 2.1 Build 12 : Timesheet, Travel Management''' ==
*Travel Experts:
**Improved text of the Travel Plan workflow

== '''22 July 2015 - ETSI Portal 2.1 Build 11 : Group Selector''' ==
*No more sub-menu to access ISG portals, all ISG groups now accessible from the home page. ISG selectors are filled with a specific color

== '''22 July 2015 - ETSI Portal 2.1 Build 10 : Timesheet, Travel Management, Call for Experts''' ==
*Timesheets:
**Total of days with status DONE in the timesheet list corrected
**Deactivation of the automatic value rounding. (e.g. 0,125 was rounded to 0,13. Now 0,125 is kept to 0,125)
*Travel management:
**Issue on “Return to travel orders list” fixed
*Call for Experts (CfE):
**When a filename contained a “#” and/or “%”, the error message 404 occurred when attempting to display the file after upload. The following specific message has been added in the upload box:
**“Note: If a filename contains characters "%" and/or "#", the latter will be substituted with "_" or update the filename first. “

== '''24 June 2015 - ETSI Portal 2.1 Build 9 : Timesheet, Travel Management and Portal STF''' ==
*Timesheets:
**Reporting/Project: access to all the days spent in the STF is now possible
**Register a timesheet line: all underlined fields open a contextual help on click
** Design:
***layout of the reporting filters changed
***Timesheet list displayed in chronological order
**Filter by period in the timesheets list
**For the STF leader: only “STF Leader’s own timesheets” and “other experts timesheets to be validated” are displayed by default
**Remaining per contract: from the reporting feature, click on “Remaining per contract”. Access will be provided to all the days spent, contracted and the remaining ones.
**Correction: issue on “Return to timesheet list” fixed

*Travel management:
**Design:
***layout of the travel orders list filters changed
***Number of columns displayed reduced in travel order list
**All underlined fields open a contextual help on click
**Register a travel expense line: the quantity by default has been set to 1
**Register a travel expense line: the exchange rate has been reversed. Enter euros for 1 unit of foreign currency
**Display of the validation step dates in the TP/TO approval process

*Portal STF:
**in page https://portal.etsi.org/stfweb/SummaryInformation.aspx
***Links on STF pages fixed
***order of display of the STF changed

== '''8 April 2015 - ETSI Portal 2.1 Build 8 : STF web applications''' ==
* Timesheet improvement:
**Timesheet list for STF Leader:
***Display leader own timesheet and timesheets to be validated
***the tick box “to be validated” has been added in the filter bar
**Filter by period available
**Timesheet list sorted by period and by expert alphabetical order
**Remaining per contract:
***experts can have an overview of the all days worked and contracted on all their contracts.
***Feature available through Reporting>Remaining per contract
**Total per line timesheet line available
**Update of list of experts in the alphabetical order of their names (home page and reporting list)

== '''1 April 2015 - ETSI Portal 2.1 Build 7 : STF web applications''' ==
* Timesheet improvement:
** Display of the task description
** Days with the status “PLANNED” can be updated when they are passed.
** List of experts appears in the alphabetical order of their names (home page and reporting list)
** Conservation of the filtered timesheets list when click on back button
** Correction of the total timesheet days in the timesheet list

* STF and TB portlets’ improvement:
** Alignment of the STF search engine
** Active STFs displayed by default
** Dedicated button to access [STFs Archives]

== '''26 March 2015 - ETSI Portal 2.1 Build 6 : Contribution''' ==
* Enhancements:
** "Full View" Improved used of filters
** “Full View”, “Quick Access”: List of Meetings and/or Communities (groups) only loaded when expanded

== '''19 February 2015 - ETSI Portal 2.1 Build 5 : Timesheet and Online Application Form''' ==
* Improvement:
** Timesheet: reporting display.
** Online Application Form: organization activity field length increased.

== '''04 February 2015 - ETSI Portal 2.1 Build 4 : Voting tool''' ==
* Enhancements:
** Voting tool unified for TB, GA and BOARD.
** Includes single sign-on from the portal.
** Ability for a voting contact to vote for all companies he/she's contact for.
** Reviewed display of results

== '''21 January 2015 - ETSI Portal 2.1 Build 3 : Timesheet''' ==
* Enhancement:
** Timesheet loading performance improvement.

== '''12 January 2015 - ETSI Portal 2.1 Build 2 : Release of the ETSI STF application set''' ==
* Enhancements:
** Upgrade of the STF Time Allocation Management (Timesheets).
** Upgrade of the STF Travel management.
** New Call for Experts (CfE) application available.
** STF portlet layout and content update.

== '''30 June 2014 - ETSI Portal 2.1 Build 2 : Menu bar ''' ==
* Maintenance:
** Menu bar has been updated

== '''30 April 2014 - ETSI Portal 2.1 Build 1 : Password Management & Standards Search''' ==
* Enhancements:
** Publication Download Area menu has been removed. Standards search shall now be done from ETSI web site
** News Portlet added to TB home page and Portal home page
** Change Password and Reset Password modules enhanced

== '''11 February 2014 - ETSI Portal 2.0: Tabbed display''' ==
* Enhancements:
** Display of applications in separate tabs
*** Home (General information, Email archives, Officials, STF)
*** Meetings
*** Contributions
*** Work Programme (WI monitoring, WPHV)
*** Drafts (Latest drafts)
*** Remote Consensus
*** Actions

== '''6 February 2013 NGPP 1.5 Build 1: Contributions enhancements''' ==
* Enhancements:
** Reworked portlet to allow more efficient sorting and filtering options.
*** Default sort order changed to Reservation date descending
*** Ability to sort by all columns
*** Ability to include or not the Working Groups
*** Ability to filter by year
** Contribution details view
*** Ability to navigate through list of contributions
*** Ability to step to another contribution by searching for its UID
** Enhanced upload control
** Various minor User Interface modifications.

* Maintenance:
** Remote Consensus: Increased font size in notifications
** Meeting calendar: iCal adapted to 3GPP meetings
** Meeting calendar: Popup to confirm un-registration from portlet
** Meeting calendar: Ability to download GA Specific CSV for GA Meetings

== '''4 February 2013 - NGPP 1.4 Build 6: Remote Consensus enhancements''' ==
* Enhancements:
** Reworked notification messages, to be more readable/useful.
** Reworked portlet to display information on each contribution in remote consensuses.
** Various minor User Interface & state machine modifications.

== '''9 January 2013 - NGPP 1.4 Build 5: Meeting Calendar enhancements''' ==
* Enhancements:
** Rework of the meeting calendar portlet
** Rework of the registration information
** Integration of different meeting types (face-to-face, conferences or both)
** New link to Advanced query on the portlet
* Introduction of new features:
** Easy upload of the meeting invitations and details
** Ability for external users to register to meetings (if allowed by meeting settings)
** Management of participants presence type and status
** Handling of registration of non-ETSI members
** iCal reminders to add meetings to mail client calendars
** Ability to send emails to registered participants via the application

== '''3 October 2012 NGPP 1.4 Build 4: New Work Item & Latest Drafts enhancements''' ==
* Enhancements on the New Work Item proposal
** Dynamic check of the Work Item proposal. New feature on the top right corner of the proposal to check automatically if NWI proposal is complete (mouse over with instructions).
** Deliverable type is now a mandatory field to create the NWI proposal.
** PWI reference number is simplified to "PWI_TBName_YY_sequencenumber_version".
** The requested WI reference field is automatically pre-filled with the next number available.
** Possibility to make available the NWI proposal in 1 click when complete.
** Possibility to progress accepted WIs on WG level to the TB parent for approval in 1 click.
** Autocomplete menu for the Rapporteur field.

* Enhancements on the Latest Drafts application
** Automatic path attribution for the first draft version.
** Draft tab in the contribution contains the Work Item details.
** Progress bar while drafts download.
** Ability to contritube uplaoded draft in 1 click.
** Expandable list of all versions for Work Items with more than one version.
** Possibility to erase non-contributed versions from the portlet (staff reserved).

== '''14 April 2012 - NGPP 1.4 Build 3: Access Control & State Machine enhancements''' ==
* Simplification of Access Rights
Any user can now EDIT, UPLOAD or REVISE a contribution even if he's not its main contact. In such a case, a notification e-mail is sent to the main contact.

* Navigation enhancements
Upon login, the user is not redirected to the portal home page anymore but stays on current page.

* State Machine modifications
It is now possible to withdraw a Revised contribution.

* Remote Consensus notifications
In notifications, hyperlinks were added to point to contribution details.

== '''29 February 2012 NGPP 1.4 Build 2: New features added to the contribution application''' ==
* Late contribution threshold
This feature allows to flag as "Late" any contribution reserved or uploaded after a defined Late Threshold Date.
This information only exists for contribution allocated to a meeting.

* Block Reservation
Contribution "Block Reservation" is a functionality that allows to pre-reserve a range of contributions for a targeted meeting by re-using and copying the general fields/information (title, source, …) of existing contributions from previous meetings.
This will typically be used when TB meetings have a recurring pattern for their first n contributions (invitation, agenda, IPR call, Status of WPM, WG reports, etc).

* VIP Mode
Only active TB support staff and active Officials of the concerned TB have Write access to the Contribution objects of a community for which the "VIP mode" has been enabled, other users have Read access only i.e. Board and General Assembly.

== '''30 November 2011 - NGPP 1.4 Build 1: Additional enhancements to the Contribution application''' ==
* Evolution of the Contribution numbering scheme
Starting from 2012 contributions and for contributions created in 2011 and attached to a 2012 meeting the new numbering scheme will be as the following:

TBName(YY)XXXZZZ --> <CommunityId>(YY)<MeetingID><contribSeqNb>

Meeting ID: optional can be defined to reflect the Meeting reference. Otherwise for the Comittees who wish to keep the yearly contributions numbering scheme, THEN the ''XXX'' will be set to ''000''

ContribSeqNb:

IF Meeting ID defined THEN starts at 1 until last contribution linked to this meeting is reserved and/or <ReservationEndDate> is reached

IF Meeting ID not defined THEN the contribution numbering system takes over and allocates an automatic yearly numbering scheme

* Contributions can be assigned to several meetings

* Contributions assigned to a meeting and postponed to another meeting will keep its UID origin

* Possibility to set Reservation Start and End Dates with the option to block upload outside of the reservation range

* The Contribution File Name can now be changed in the contribution detailed view.

== '''20 October 2011 - NGPP 1.3 Build 5: Ergonomics enhancements''' ==
Changes to the portal screen

* New contribution link allows to choose the type from the portlet

* A new search box allows you to enter text and perform search on titles, contacts, and sources of the contributions.

Contribution list Main Screen

* New quick access panel divided in 3 parts
** Access to saved queries
** Access to contributions which have been linked to recent, on-going and future meetings
** Access to contributions associated to preferred committees

* NEW: Simple/Advanced search panels

* UPDATED: Enhanced contribution list
** Statuses and UID are now displayed in different colours depending on their status
** The most usual actions are now displayed as Icons

* UPDATED: “New contribution” button which unfolds allowing to choose the type of contribution

Contribution details Windows
* Reviewed to match with the look and feel of the contribution cover page
* The main contact for a contribution is now a single person and you can retrieve his contact details by clicking on the link.
* The related WIs tab has been replaced by in line information display..

Meetings Management 2.0

2024-12-13T07:12:06Z

Cimpeanu:

The '''Meeting Management v2 (MMP 2.0)''' focuses on developing an updated web application for managing meetings. The key improvements include:

* Implementing a revamped meeting management web application;
* Upgrading the room booking and pre-booking features;
* Replacing the meeting calendar functions currently offered by the DS legacy web application.

[[File:MMPv2in_a_nutshell_FNL.mp4|center|thumb|640x360px]]

A detailed list of main features is presented in the table below:
{| class="wikitable" style="margin:auto"
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Feature'''
|style="width: 34%" <td style="vertical-align:middle;text-align:center"|'''Description'''
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Main Benefits'''
|-
| colspan="1" rowspan="1" |'''Next gen, intuitive UI'''
| colspan="1" rowspan="1" |The new intuitive, user-centred interface for the meeting management module provides a seamless user experience to schedule meetings and navigate the meeting list and room allocation.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Wizard including progression tracker'''
| colspan="1" rowspan="1" |A step-by-step guide (4 steps maximum) allows meeting creators to easily schedule meetings and ensure all required information is compiled in the same place.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Summary|Summary page]]'''
| colspan="1" rowspan="1" |The summary page, i.e. the last step of the meeting creation process, provides a comprehensive view of all meeting details before publishing and allows to update/adjust any parameter easily.
| colspan="1" rowspan="1" |
*Ease of use
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Clone_meeting|Cloning meetings]]'''
| colspan="1" rowspan="1" |The clone feature allows to duplicate an existing/previous meeting in one click directly from the meeting list. Only new information (such as date/time) will need to be updated.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Contribution_settings|Enhanced management of contributions]]'''
| colspan="1" rowspan="1" |Single location to manage ETSI and 3GPP contributions settings: contributions can be defined directly from the meeting creation interface and at meeting creation time with direct links to allocation management and reservation of block of contributions.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Meeting_category_-_type_matrix|Synchronization meeting types & bodies]]'''
| colspan="1" rowspan="1" |Only the relevant meeting types to the concerned bodies are displayed.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''Events and sub-events'''
| colspan="1" rowspan="1" |Sub-events can be configured under one global event, allowing individual registration for each sub-event.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Possibility for external / non-EoL users to register for certain meeting types'''
| colspan="1" rowspan="1" |TB/ISG Open Sessions can be open for self-registration of external / non EoL users. The Open Sessions will be displayed in the same section of the ETSI portal as other concerned TB/ISG meetings. There is no need to use “type = workshop” anymore.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Advanced features for meeting administrators'''
| colspan="1" rowspan="1" |With the new version, the meeting creators can now:

* Save meeting(s) as a draft, including meeting room booking, without publishing it/them
* Display meetings as cancelled, even after scheduled dates, without asking Meeting Support for help.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Independent management of online and F2F registration'''
| colspan="1" rowspan="1" |For hybrid meetings, different dates can be defined for online and F2F registration. F2F registration can be closed without impacting online registration.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_Room_allocation_(for_all_users)|Enhanced room allocation calendar view]]'''

| colspan="1" rowspan="1" |Day/Week/Month view of ETSI Premises room allocation provides a clear and comprehensive overview of room usage and availability, including current pre-booked and booked rooms.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_meeting_list|Enhanced meeting list with advanced search / filter options]]'''
| colspan="1" rowspan="1" |It is easier to search, sort and filter meetings using the meeting list.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Advanced room reservation module for ETSI premises'''
| colspan="1" rowspan="1" |This embedded module streamlines and enhances the process of booking meeting rooms in ETSI:
* by providing smart recommendations based on needs and room availability
* by offering instant/real-time booking if recommended resources are booked
* by supporting room pre-booking even if the meeting is saved as a draft
* by generating an automated ticket to the ETSI Helpdesk when equipment is required
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Enhanced room allocation management'''
| colspan="1" rowspan="1" |The room administrators do not need the DS desktop application anymore to handle room allocation, all actions can be done seamlessly directly from the Meeting Management module.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Usability enhancements'''
| colspan="1" rowspan="1" |The theme used is WCAG 2.1 AA compliant.
| colspan="1" rowspan="1" |
*Inclusiveness
|}

'''Disclaimer'''

* As the application evolves, please note that the content/videos/screenshots presented on this help page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== '''Access rights''' ==

Meeting management application is accessible using an EOL account.

There are 3 different profiles:

'''Meeting administrators''' => ETSI Staff, access is not limited depending on Bodies (with few exceptions);
* '''Super-users'''
** Body Officials (Chair, Vice Chair, Secretary, Acting Chair, Convenor). In case of Joint meeting, only the Body Officials of the "master"/parent Bodies (i.e., the Body to which the meeting was primarily attached at Meeting creation) are part of the Meeting Super-users group.
** Rapporteurs (active work items' rapporteurs are allowed to create and manage specific type of meetings for their specific groups)
* '''Room Administrators''' => ETSI Staff members who are part of the Events (EVE) meeting support team + ITC team.
[[File:MMPv2_Access_Rights.png|center|frame|Fig 1 - Access rights table]]

== '''Meeting category - type matrix''' ==

Depending on Meeting category and Body (if it is the case) the user has the possibility to decide what type of meeting to create.
[[File:MMPv2 Meeting category - type matrix.png|center|thumb|655x655px|Fig 2 - Meeting category - Meeting type matrix]]

== '''Meeting statuses''' ==

[[File:MMPv2 Meeting Statuses .png|center|thumb|655x655px|Fig 3 - Meeting statuses diagram]]

'''UNSAVED''' = this value is displayed in the meeting creation screen, when the user is starting the creation process, but it has not yet saved any information (it has not yet pressed the “save as draft” button). The value indicates to the user that no information is saved yet in the data base, therefore once the user is quitting the page/closing the browser, the information will be lost. The meeting is not yet displayed in the meeting calendar.

'''DRAFT''' = this meeting status is indicating that the “save as draft” button has been saved at least once during the creation process. To be sure that the most recent information added has been saved, the user should press the “save as draft” button. The meeting is not yet displayed in the meeting calendar.

'''PRECONFIRMED''' = the user has finished the creation and has pressed the “Publish” button, but the meeting cannot be published until the EVE team is approving the room request. The meeting is not yet displayed in the meeting calendar.

'''CONFIRMED''' = the user has finished the creation and has pressed the “Publish” button. All conditions are met for the system to automatically confirm the meeting creation (and room allocation if it is the case). The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''FINALIZED''' = the end date/time of the meeting is in the past. The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''CANCELLED''' = the meeting has been cancelled after being Confirmed.

== '''Room statuses''' ==
[[File:MMPv2 Room Statuses 1.png|center|thumb|655x655px|Fig 4 - Room statuses diagram]]

'''AVAILABLE =''' a room for which there are no reservations or requests between a specific start/end date/time.

'''PREBOOKED =''' when the user is choosing an available and recommended room and saves the meeting as draft.

'''BOOKED =''' when the user is publishing a meeting for which it selected an available and recommended room.

'''PENDING =''' when the user is choosing an available, but not recommended room, and it press the Publish button. The meeting will not be published until the EVE team will review the room request. If the EVE team approve the room request, the status of the room becomes Booked. In case EVE team denies the room request, the room status becomes Available.
[[File:MMPv2 Room Statuses 2.png|center|frame|Fig 5 - Meeting support Room request process]]

== '''Room recommendations matrix''' ==
When the meeting is organized on ETSI Premises, the system is recommending a list of meeting rooms, depending on availability and room capacity. Below is the matrix that indicates which meeting room could be displayed as "Available & Recommended" depending on its capacity (marked in this table with "x" and light blue background) and which meeting rooms will be displayed as "Available" (marked in this table with dark blue background).[[File:MMPv2 Room recommendations matrix 1.png|center|thumb|655x655px|Fig 6 - Room recommendations matrix]]For more details, please see the legend below:[[File:MMPv2 Room recommendations matrix 2.png|center|frame|Fig 7 - legend for Room recommendations matrix]]

== '''Create a meeting''' ==

For starting the creation of a new meeting, there are multiple options:

- go to https://portal.etsi.org/meetings-management/#/

- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#/list]), by clicking on "Create meeting" button:
[[File:MMPv2 Main Menu.png|center|frame|Fig 8 - Meetings management application main menu]]
- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"
[[File:MMPv2_Meeting_details_4.png|center|frame]]

After clicking on 'Create meeting' button on the top-left corner, the user is redirected to the 1st step of meeting creation’s form:
[[File:MMPv2 Meeting details 1.png|center|thumb|655x655px]]

== '''Meeting details''' ==
On Meeting Details page, the user must fill in the mandatory fields (marked with *):

* Meeting Category
* Meeting type
* Start & End dates
* Presence types allowed
* Generated Meeting reference
* Meeting contacts
* Registration start

All the fields and drop-down options not marked with a * are considered optional.

(Some mandatory fields might be prefilled, but the user can still edit them).

Once all the mandatory fields are filled in (and some optional, depending on the user‘s needs), the user has 2 options to continue at the bottom of the Meeting details screen:

* either click on the ‘Save as draft’ button – this will save your meeting as a draft;
* Or click the button ‘Next step’ to go to the next step
[[File:MMPv2 Meeting details 2.png|center|frame]]

'''''Useful tip:'''''

Hover over your mouse on an input field, little tooltip appears, providing you with essential info or guidance:
[[File:MMPv2 Meeting details 3.png|center|thumb|655x655px]]

Below is a short demo video covering the 1st step of Meeting creation:

[[File:MMPv2_New_Meeting_Details.webm|center|thumb|640x360px]]

== '''Room allocation''' ==
"Room allocation" is the 2nd step of the meeting creation process. The user can proceed to the room allocation after completing the ‘Meeting Details’ step and only if the meeting location is "ETSI Premises".

Once landed on step 2, the user will see the following screen:[[File:MMPv2 Room allocation 1.png|center|thumb|655x655px]]

The user needs to fill in all the necessary fields marked * about the desired meeting room:
* Start & End booking date/time and Room capacity needed are prefilled from the previous step; the user can edit the information upon the needs;
* The user can request here special IT equipment they need for the meeting or any other requirements (like whiteboards, post-its, etc):
[[File:MMPv2 Room allocation 2.png|center|thumb|655x655px]]

* There is an option to add more rooms to the meeting – pressing the green plus button below meeting room #N. When pressed, Meeting Room #N appears and "Start & End booking date/time" and "Room capacity needed" are mandatory to fill in.
[[File:MMPv2 Room allocation 4.png|center|thumb|655x655px]]

On the right side of the screen, there is a Room selector that offers the possibility to choose the room for the meeting. The best suitable options will be marked as ‘Available and ‘Recommended’:
[[File:MMPv2 Room allocation 3.png|center|thumb|496x496px]]

To preview the room, the user must click on the blue text ‘Preview room’ under the room name in the room selector, that will lead them to the pictures of the room:

<gallery class="center" widths="200" heights="200">
File:MMPv2 Room allocation 5.png
File:MMPv2_Room_allocation_6.png
File:MMPv2_Room_allocation_7.png
</gallery>

The user must select the desired room by clicking on it on the room selector:

* The Room becomes highlighted
* Meeting Room #N label changes from ‘To complete’ to ‘Completed’

The user can proceed to the next step, go back to the previous step or save the meeting as a draft.

* If the meeting being created is NOT taking place at ETSI premises, at the 2nd step ‘Room Allocation’ , the user will see the following message on the screen:
[[File:MMPv2 Room allocation 11.png|center|thumb|655x655px]]

From this screen, the user is able to go back to ‘previous step’, continue with meeting creation choosing ‘next step’ button or opt for ‘save meeting as a draft’.

[[File:MMPv2_New_Room_Allocation.webm|center|thumb|640x360px]]

== '''Payment settings''' ==
(!!!Payment feature is deactivated for now)

The meeting creator can activate the payment settings and select if the fees will be applied only to non-members or to all participants.

Also, depending on the Presence type allowed (Face to Face and/or Online), it is possible to choose / enter the applicable fees.
[[File:MMPv2 Payment settings 1.png|center|thumb|655x655px]]
[[File:MMPv2 Payment settings 2.png|center|thumb|655x655px]]

== '''Contribution settings''' ==
Contributions is the 4th step of meeting creation process and it will be activated only if Meeting category=Bodies.

Once on the Contributions screen, the user may opt for allowing contributions to a meeting simply by switching ‘Switch on if you allow contributions’ on:[[File:MMPv2 Contributions settings 1.png|center|thumb|655x655px]]

Once the switch is on, the user must fill/check/edit the mandatory (marked with *) Contribution allocation fields:

* Contribution reservation start;
* Contribution reservation end;
* Contribution upload end;
* Meeting prefix.

[[File:MMPv2 Contributions settings 2.png|center|thumb|655x655px]]

Once all mandatory Contribution settings are defined, the user can continue to the next step, go back to the previous step or save the meeting as a draft.

[[File:MMPv2_New_Contributions.webm|center|thumb|640x360px]]

== '''Summary''' ==
The last step of meeting creation process is the Display of the meeting's summary:

* All the meeting details (all the field labels and values chosen) are summarized inside a collapsible/expandable section, divided into groups (which correspond to the previous steps:

[[File:MMPv2 Summary page 3.png|center|thumb|655x655px]]
[[File:MMPv2 Summary page 4.png|center|thumb|655x655px]]

* A complementary print-to-PDF option “Print to PDF” appears below the meeting details section:
[[File:MMPv2 Summary page 1.png|center|thumb|655x655px]]
* At the bottom of the Summary screen, there are several action buttons. The user can go back to the previous step, save the meeting as a draft (allowing the user to save the changes in the database, but without making the meeting public, the meeting is saved in status "DRAFT"), publish or delete the meeting:
[[File:MMPv2 Summary page 2.png|center|thumb|655x655px]]

[[File:MMPv2_New_Summary.webm|center|thumb|640x360px]]

== '''View meeting list''' ==

The user can view he meeting list by clicking the action button "Meeting list" on the top-left corner of the page.

Once this action is done, the list of meetings is displayed.

Several filters are available for a more precise search results, as well as the search window if the user knows details like meeting reference, title, body etc. Also, the user can use the sorting options for each of the columns or it can filter the meetings he/she created.

[[File:MMPv2_New_View_Meetings_List.webm|center|thumb|640x360px]]

== '''Update/Edit meeting''' ==

If the user has the permissions to update meetings, he/she can do so in several ways:

- by accessing the meeting update page via “...”>”Update Meeting” buttons from the Portal’s meeting calendar;

- from the meeting’s details page via the Portal and select the option “Update Meeting”;

- using the [https://portal.etsi.org/meetings-management/#/list Meetings list] and press the Edit button.

Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.

Upon clicking on it, the meeting is updated, and a confirmation pop-up message is displayed in the top right corner of the screen.

The video below is presenting the Update/Edit process:[[File:MMPv2_New_Edit_a_meeting.webm|center|thumb|640x360px]]

== '''Clone meeting''' ==
To clone a meeting, the user needs to identify a source meeting from a meeting list and click on the button ‘clone’.

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action.

If the user clicks on ‘Yes,’ he/she is redirected to the Meeting Details screen, where the information from the source meeting was cloned, except the Start and End Date/Time.

To avoid duplications, it is mandatory to select new Start and end dates. Then, the user might modify other input fields, depending on their needs.

The user can continue modifying/verifying Meeting information by following the steps in Meeting Creation. At any step, the user can save the meeting as a draft or publish it (if all mandatory details are filled in).
An explanatory video is presented below:[[File:MMPv2_New_Clone_a_meeting.webm|center|thumb|640x360px]]

== '''Cancel meeting''' ==
To cancel a meeting, the user needs to identify the meeting from a meeting list and click on the ‘cancel’ button [[File:MMPv2_Cancel_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Cancel_meeting_2.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is cancelled:

[[File:MMPv2_Cancel_meeting_3.png|600x300px|center]]

A cancelled meeting will still be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP) with a red label.

[[File:MMPv2_Cancel_meeting_4.png|600x300px|center]]

If the meeting location is on ETSI Premises and a room booking has been made, the cancellation action will automatically release any reservation or cancel any request.

[[File:MMPv2_New_Cancel_a_meeting.webm|center|thumb|640x360px]]

== '''Delete meeting''' ==
To delete a meeting, the authorized user needs to identify the meeting from a meeting list and click on the ‘delete’ button [[File:MMPv2_Delete_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Delete_meeting_4.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is deleted, and a confirmation pop-up message is displayed on the top right corner of the screen.

[[File:MMPv2_Delete_meeting_2.png|center]]

A deleted meeting will no longer be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP).

If the meeting location is on ETSI Premises and a room booking has been made, the deletion action will automatically release any reservation or cancel any request.

== '''View Room allocation (for all users)''' ==
Any meeting creator has the possibility to access the Room allocation screen and see the full list of meeting rooms (+ capacities) and the reservations that are already done.

By default, the weekly view on the current date is displayed. The user can:

- change the weekly view by choosing the day view or the monthly view;

- navigate in the past or the future using the left/right arrows and press the "Today" button to see the current date;

- filter by meeting room status (see [[Meetings Management 2.0#Room statuses|Room statuses]] for more details).

[[File:MMPv2_Room_management_4.png|center|thumb|640x360px]]

The user can click on one of the meeting room reservations to view more details about the reservation. The "View meeting link" will also land on the meeting page.

[[File:MMPv2_Room_management_5.png|center|thumb|640x360px]]

For more details about the process flow, please watch this video:
[[File:MMPv2_New_View_Room_Allocation_all_users.webm|center|thumb|640x360px]]

== '''Email notifications''' ==
{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Meeting created (saved as draft)
|TO: meeting creator
|One-time notification about successful meeting saved as draft. It will be send only for the first "Save as draft" action.
|-
|Meeting published
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|One-time notification about successful meeting publication
|-
|Answer to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been approved.
|-
|Change to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been updated.
|-
|ETSI rooms pre-booking reminder
|TO: meeting creator
CC: meetings@etsi.org
|Several reminders when meeting status = “Draft” and has at least one ETSI room request in status “prebooked”.
|-
|Maximum room capacity reached
| TO: meeting creator
CC: meetings@etsi.org
|When the meeting room allocated to the meeting has almost reached the maximum capacity.
|-
| Meeting updates
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|Updates taken into account: start & end dates, time, location, presence type, allocated meeting room.
|-
|Meeting canceled
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|When a meeting is canceled. If ETSI Premises any room that was prebooked or booked will be now automatically released.
|}

{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Non-recommended room requested for meeting
|TO: meetings@etsi.org
CC: meeting creator
|When the selected room is not marked as “Recommended” and the user clicks "Save as draft" or “Publish meeting”.
|-
|List of local meetings without room request
|TO: meetings@etsi.org
|List of local meetings without room request, with start date less than 1 month. Notification to be sent each Monday.
|-
|Notification to Meeting support for Other requirements
| TO: meetings@etsi.org
CC: meeting creator
|Once the field "Other requirements" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Meeting support team and cc'd to the meeting creator.
|-
|Meeting update @registered participant
|TO: registered participant
|Updates taken into account: start & end dates, time, location, presence type.
|-
|Meeting canceled @registered participant
|TO: registered participant
|When a meeting is canceled.

|-
|Notification to IT for IT equipment
|TO: helpdesk@etsi.org
CC: meeting creator
|Once the field "IT equipment" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Helpdesk team and cc'd to the meeting creator.
|}

== '''Room allocation validation (Meeting Support team)''' ==

[[File:MMPv2_New_Room_allocation_validation_Meeting_Support_team.webm|center|thumb|640x360px]]

Meetings Management 2.0

2024-12-13T07:09:32Z

Cimpeanu: external links updated

The '''Meeting Management v2 (MMP 2.0)''' focuses on developing an updated web application for managing meetings. The key improvements include:

* Implementing a revamped meeting management web application;
* Upgrading the room booking and pre-booking features;
* Replacing the meeting calendar functions currently offered by the DS legacy web application.

[[File:MMPv2in_a_nutshell_FNL.mp4|center|thumb|640x360px]]

A detailed list of main features is presented in the table below:
{| class="wikitable" style="margin:auto"
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Feature'''
|style="width: 34%" <td style="vertical-align:middle;text-align:center"|'''Description'''
|style="width: 33%" <td style="vertical-align:middle;text-align:center"|'''Main Benefits'''
|-
| colspan="1" rowspan="1" |'''Next gen, intuitive UI'''
| colspan="1" rowspan="1" |The new intuitive, user-centred interface for the meeting management module provides a seamless user experience to schedule meetings and navigate the meeting list and room allocation.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Wizard including progression tracker'''
| colspan="1" rowspan="1" |A step-by-step guide (4 steps maximum) allows meeting creators to easily schedule meetings and ensure all required information is compiled in the same place.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Summary|Summary page]]'''
| colspan="1" rowspan="1" |The summary page, i.e. the last step of the meeting creation process, provides a comprehensive view of all meeting details before publishing and allows to update/adjust any parameter easily.
| colspan="1" rowspan="1" |
*Ease of use
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Clone_meeting|Cloning meetings]]'''
| colspan="1" rowspan="1" |The clone feature allows to duplicate an existing/previous meeting in one click directly from the meeting list. Only new information (such as date/time) will need to be updated.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Contribution_settings|Enhanced management of contributions]]'''
| colspan="1" rowspan="1" |Single location to manage ETSI and 3GPP contributions settings: contributions can be defined directly from the meeting creation interface and at meeting creation time with direct links to allocation management and reservation of block of contributions.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#Meeting_category_-_type_matrix|Synchronization meeting types & bodies]]'''
| colspan="1" rowspan="1" |Only the relevant meeting types to the concerned bodies are displayed.
| colspan="1" rowspan="1" |
*Ease of use
*Error reduction
|-
| colspan="1" rowspan="1" |'''Events and sub-events'''
| colspan="1" rowspan="1" |Sub-events can be configured under one global event, allowing individual registration for each sub-event.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Possibility for external / non-EoL users to register for certain meeting types'''
| colspan="1" rowspan="1" |TB/ISG Open Sessions can be open for self-registration of external / non EoL users. The Open Sessions will be displayed in the same section of the ETSI portal as other concerned TB/ISG meetings. There is no need to use “type = workshop” anymore.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''Advanced features for meeting administrators'''
| colspan="1" rowspan="1" |With the new version, the meeting creators can now:

* Save meeting(s) as a draft, including meeting room booking, without publishing it/them
* Display meetings as cancelled, even after scheduled dates, without asking Meeting Support for help.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Independent management of online and F2F registration'''
| colspan="1" rowspan="1" |For hybrid meetings, different dates can be defined for online and F2F registration. F2F registration can be closed without impacting online registration.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
*Enhanced delegate experience
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_Room_allocation_(for_all_users)|Enhanced room allocation calendar view]]'''

| colspan="1" rowspan="1" |Day/Week/Month view of ETSI Premises room allocation provides a clear and comprehensive overview of room usage and availability, including current pre-booked and booked rooms.
| colspan="1" rowspan="1" |
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''[[Meetings_Management_2.0#View_meeting_list|Enhanced meeting list with advanced search / filter options]]'''
| colspan="1" rowspan="1" |It is easier to search, sort and filter meetings using the meeting list.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Advanced room reservation module for ETSI premises'''
| colspan="1" rowspan="1" |This embedded module streamlines and enhances the process of booking meeting rooms in ETSI:
* by providing smart recommendations based on needs and room availability
* by offering instant/real-time booking if recommended resources are booked
* by supporting room pre-booking even if the meeting is saved as a draft
* by generating an automated ticket to the ETSI Helpdesk when equipment is required
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
*Empowered meeting creator
|-
| colspan="1" rowspan="1" |'''Enhanced room allocation management'''
| colspan="1" rowspan="1" |The room administrators do not need the DS desktop application anymore to handle room allocation, all actions can be done seamlessly directly from the Meeting Management module.
| colspan="1" rowspan="1" |
*Ease of use
*Time saving
|-
| colspan="1" rowspan="1" |'''Usability enhancements'''
| colspan="1" rowspan="1" |The theme used is WCAG 2.1 AA compliant.
| colspan="1" rowspan="1" |
*Inclusiveness
|}

'''Disclaimer'''

* As the application evolves, please note that the content/videos/screenshots presented on this help page might differ from the current version of the application. We are doing our best to keep this page up to date.
* All details displayed on the screenshots/videos are from a testing environment, so please consider them as dummy data.
* The menu and options shown could differ depending on user rights.

== '''Access rights''' ==

Meeting management application is accessible using an EOL account.

There are 3 different profiles:

'''Meeting administrators''' => ETSI Staff, access is not limited depending on Bodies (with few exceptions);
* '''Super-users'''
** Body Officials (Chair, Vice Chair, Secretary, Acting Chair, Convenor). In case of Joint meeting, only the Body Officials of the "master"/parent Bodies (i.e., the Body to which the meeting was primarily attached at Meeting creation) are part of the Meeting Super-users group.
** Rapporteurs (active work items' rapporteurs are allowed to create and manage specific type of meetings for their specific groups)
* '''Room Administrators''' => ETSI Staff members who are part of the Events (EVE) meeting support team + ITC team.
[[File:MMPv2_Access_Rights.png|center|frame|Fig 1 - Access rights table]]

== '''Meeting category - type matrix''' ==

Depending on Meeting category and Body (if it is the case) the user has the possibility to decide what type of meeting to create.
[[File:MMPv2 Meeting category - type matrix.png|center|thumb|655x655px|Fig 2 - Meeting category - Meeting type matrix]]

== '''Meeting statuses''' ==

[[File:MMPv2 Meeting Statuses .png|center|thumb|655x655px|Fig 3 - Meeting statuses diagram]]

'''UNSAVED''' = this value is displayed in the meeting creation screen, when the user is starting the creation process, but it has not yet saved any information (it has not yet pressed the “save as draft” button). The value indicates to the user that no information is saved yet in the data base, therefore once the user is quitting the page/closing the browser, the information will be lost. The meeting is not yet displayed in the meeting calendar.

'''DRAFT''' = this meeting status is indicating that the “save as draft” button has been saved at least once during the creation process. To be sure that the most recent information added has been saved, the user should press the “save as draft” button. The meeting is not yet displayed in the meeting calendar.

'''PRECONFIRMED''' = the user has finished the creation and has pressed the “Publish” button, but the meeting cannot be published until the EVE team is approving the room request. The meeting is not yet displayed in the meeting calendar.

'''CONFIRMED''' = the user has finished the creation and has pressed the “Publish” button. All conditions are met for the system to automatically confirm the meeting creation (and room allocation if it is the case). The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''FINALIZED''' = the end date/time of the meeting is in the past. The meeting is displayed in the meeting calendar (unless it has been marked as hidden).

'''CANCELLED''' = the meeting has been cancelled after being Confirmed.

== '''Room statuses''' ==
[[File:MMPv2 Room Statuses 1.png|center|thumb|655x655px|Fig 4 - Room statuses diagram]]

'''AVAILABLE =''' a room for which there are no reservations or requests between a specific start/end date/time.

'''PREBOOKED =''' when the user is choosing an available and recommended room and saves the meeting as draft.

'''BOOKED =''' when the user is publishing a meeting for which it selected an available and recommended room.

'''PENDING =''' when the user is choosing an available, but not recommended room, and it press the Publish button. The meeting will not be published until the EVE team will review the room request. If the EVE team approve the room request, the status of the room becomes Booked. In case EVE team denies the room request, the room status becomes Available.
[[File:MMPv2 Room Statuses 2.png|center|frame|Fig 5 - Meeting support Room request process]]

== '''Room recommendations matrix''' ==
When the meeting is organized on ETSI Premises, the system is recommending a list of meeting rooms, depending on availability and room capacity. Below is the matrix that indicates which meeting room could be displayed as "Available & Recommended" depending on its capacity (marked in this table with "x" and light blue background) and which meeting rooms will be displayed as "Available" (marked in this table with dark blue background).[[File:MMPv2 Room recommendations matrix 1.png|center|thumb|655x655px|Fig 6 - Room recommendations matrix]]For more details, please see the legend below:[[File:MMPv2 Room recommendations matrix 2.png|center|frame|Fig 7 - legend for Room recommendations matrix]]

== '''Create a meeting''' ==

For starting the creation of a new meeting, there are multiple options:

- go to https://portal.etsi.org/meetings-management/#/

- if you the user is already on the meetings management administration page ([https://portal.etsi.org/meetings-management/#/list https://portal.etsi.org/meetings-management/#/admin/list]), by clicking on "Create meeting" button:
[[File:MMPv2 Main Menu.png|center|frame|Fig 8 - Meetings management application main menu]]
- from the ETSI Portal -> Meeting calendar, by clicking on "New meeting"
[[File:MMPv2_Meeting_details_4.png|center|frame]]

After clicking on 'Create meeting' button on the top-left corner, the user is redirected to the 1st step of meeting creation’s form:
[[File:MMPv2 Meeting details 1.png|center|thumb|655x655px]]

== '''Meeting details''' ==
On Meeting Details page, the user must fill in the mandatory fields (marked with *):

* Meeting Category
* Meeting type
* Start & End dates
* Presence types allowed
* Generated Meeting reference
* Meeting contacts
* Registration start

All the fields and drop-down options not marked with a * are considered optional.

(Some mandatory fields might be prefilled, but the user can still edit them).

Once all the mandatory fields are filled in (and some optional, depending on the user‘s needs), the user has 2 options to continue at the bottom of the Meeting details screen:

* either click on the ‘Save as draft’ button – this will save your meeting as a draft;
* Or click the button ‘Next step’ to go to the next step
[[File:MMPv2 Meeting details 2.png|center|frame]]

'''''Useful tip:'''''

Hover over your mouse on an input field, little tooltip appears, providing you with essential info or guidance:
[[File:MMPv2 Meeting details 3.png|center|thumb|655x655px]]

Below is a short demo video covering the 1st step of Meeting creation:

[[File:MMPv2_New_Meeting_Details.webm|center|thumb|640x360px]]

== '''Room allocation''' ==
"Room allocation" is the 2nd step of the meeting creation process. The user can proceed to the room allocation after completing the ‘Meeting Details’ step and only if the meeting location is "ETSI Premises".

Once landed on step 2, the user will see the following screen:[[File:MMPv2 Room allocation 1.png|center|thumb|655x655px]]

The user needs to fill in all the necessary fields marked * about the desired meeting room:
* Start & End booking date/time and Room capacity needed are prefilled from the previous step; the user can edit the information upon the needs;
* The user can request here special IT equipment they need for the meeting or any other requirements (like whiteboards, post-its, etc):
[[File:MMPv2 Room allocation 2.png|center|thumb|655x655px]]

* There is an option to add more rooms to the meeting – pressing the green plus button below meeting room #N. When pressed, Meeting Room #N appears and "Start & End booking date/time" and "Room capacity needed" are mandatory to fill in.
[[File:MMPv2 Room allocation 4.png|center|thumb|655x655px]]

On the right side of the screen, there is a Room selector that offers the possibility to choose the room for the meeting. The best suitable options will be marked as ‘Available and ‘Recommended’:
[[File:MMPv2 Room allocation 3.png|center|thumb|496x496px]]

To preview the room, the user must click on the blue text ‘Preview room’ under the room name in the room selector, that will lead them to the pictures of the room:

<gallery class="center" widths="200" heights="200">
File:MMPv2 Room allocation 5.png
File:MMPv2_Room_allocation_6.png
File:MMPv2_Room_allocation_7.png
</gallery>

The user must select the desired room by clicking on it on the room selector:

* The Room becomes highlighted
* Meeting Room #N label changes from ‘To complete’ to ‘Completed’

The user can proceed to the next step, go back to the previous step or save the meeting as a draft.

* If the meeting being created is NOT taking place at ETSI premises, at the 2nd step ‘Room Allocation’ , the user will see the following message on the screen:
[[File:MMPv2 Room allocation 11.png|center|thumb|655x655px]]

From this screen, the user is able to go back to ‘previous step’, continue with meeting creation choosing ‘next step’ button or opt for ‘save meeting as a draft’.

[[File:MMPv2_New_Room_Allocation.webm|center|thumb|640x360px]]

== '''Payment settings''' ==
(!!!Payment feature is deactivated for now)

The meeting creator can activate the payment settings and select if the fees will be applied only to non-members or to all participants.

Also, depending on the Presence type allowed (Face to Face and/or Online), it is possible to choose / enter the applicable fees.
[[File:MMPv2 Payment settings 1.png|center|thumb|655x655px]]
[[File:MMPv2 Payment settings 2.png|center|thumb|655x655px]]

== '''Contribution settings''' ==
Contributions is the 4th step of meeting creation process and it will be activated only if Meeting category=Bodies.

Once on the Contributions screen, the user may opt for allowing contributions to a meeting simply by switching ‘Switch on if you allow contributions’ on:[[File:MMPv2 Contributions settings 1.png|center|thumb|655x655px]]

Once the switch is on, the user must fill/check/edit the mandatory (marked with *) Contribution allocation fields:

* Contribution reservation start;
* Contribution reservation end;
* Contribution upload end;
* Meeting prefix.

[[File:MMPv2 Contributions settings 2.png|center|thumb|655x655px]]

Once all mandatory Contribution settings are defined, the user can continue to the next step, go back to the previous step or save the meeting as a draft.

[[File:MMPv2_New_Contributions.webm|center|thumb|640x360px]]

== '''Summary''' ==
The last step of meeting creation process is the Display of the meeting's summary:

* All the meeting details (all the field labels and values chosen) are summarized inside a collapsible/expandable section, divided into groups (which correspond to the previous steps:

[[File:MMPv2 Summary page 3.png|center|thumb|655x655px]]
[[File:MMPv2 Summary page 4.png|center|thumb|655x655px]]

* A complementary print-to-PDF option “Print to PDF” appears below the meeting details section:
[[File:MMPv2 Summary page 1.png|center|thumb|655x655px]]
* At the bottom of the Summary screen, there are several action buttons. The user can go back to the previous step, save the meeting as a draft (allowing the user to save the changes in the database, but without making the meeting public, the meeting is saved in status "DRAFT"), publish or delete the meeting:
[[File:MMPv2 Summary page 2.png|center|thumb|655x655px]]

[[File:MMPv2_New_Summary.webm|center|thumb|640x360px]]

== '''View meeting list''' ==

The user can view he meeting list by clicking the action button "Meeting list" on the top-left corner of the page.

Once this action is done, the list of meetings is displayed.

Several filters are available for a more precise search results, as well as the search window if the user knows details like meeting reference, title, body etc. Also, the user can use the sorting options for each of the columns or it can filter the meetings he/she created.

[[File:MMPv2_New_View_Meetings_List.webm|center|thumb|640x360px]]

== '''Update/Edit meeting''' ==

If the user has the permissions to update meetings, he/she can do so in several ways:

- by accessing the meeting update page via “...”>”Update Meeting” buttons from the Portal’s meeting calendar;

- from the meeting’s details page via the Portal and select the option “Update Meeting”;

- using the [https://portal.etsi.org/meetings-management/#/list Meetings Admin list] and press the Edit button.

Then the user is redirected to a Meeting Detail’s screen where they can start editing the desired information. Once the modifications are done, at the bottom of the page at each step of modification, there is save modifications button.

Upon clicking on it, the meeting is updated, and a confirmation pop-up message is displayed in the top right corner of the screen.

The video below is presenting the Update/Edit process:[[File:MMPv2_New_Edit_a_meeting.webm|center|thumb|640x360px]]

== '''Clone meeting''' ==
To clone a meeting, the user needs to identify a source meeting from a meeting list and click on the button ‘clone’.

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action.

If the user clicks on ‘Yes,’ he/she is redirected to the Meeting Details screen, where the information from the source meeting was cloned, except the Start and End Date/Time.

To avoid duplications, it is mandatory to select new Start and end dates. Then, the user might modify other input fields, depending on their needs.

The user can continue modifying/verifying Meeting information by following the steps in Meeting Creation. At any step, the user can save the meeting as a draft or publish it (if all mandatory details are filled in).
An explanatory video is presented below:[[File:MMPv2_New_Clone_a_meeting.webm|center|thumb|640x360px]]

== '''Cancel meeting''' ==
To cancel a meeting, the user needs to identify the meeting from a meeting list and click on the ‘cancel’ button [[File:MMPv2_Cancel_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Cancel_meeting_2.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is cancelled:

[[File:MMPv2_Cancel_meeting_3.png|600x300px|center]]

A cancelled meeting will still be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP) with a red label.

[[File:MMPv2_Cancel_meeting_4.png|600x300px|center]]

If the meeting location is on ETSI Premises and a room booking has been made, the cancellation action will automatically release any reservation or cancel any request.

[[File:MMPv2_New_Cancel_a_meeting.webm|center|thumb|640x360px]]

== '''Delete meeting''' ==
To delete a meeting, the authorized user needs to identify the meeting from a meeting list and click on the ‘delete’ button [[File:MMPv2_Delete_meeting_1.png]]:

A confirmation pop-up will be prompted on the screen, asking to confirm or cancel the action:

[[File:MMPv2_Delete_meeting_4.png|600x300px|center]]

If the user clicks on ‘Yes’, the meeting is deleted, and a confirmation pop-up message is displayed on the top right corner of the screen.

[[File:MMPv2_Delete_meeting_2.png|center]]

A deleted meeting will no longer be displayed on the Meeting calendar via the ETSI Portal (and/or 3GPP Portal if the meeting body is 3GPP).

If the meeting location is on ETSI Premises and a room booking has been made, the deletion action will automatically release any reservation or cancel any request.

== '''View Room allocation (for all users)''' ==
Any meeting creator has the possibility to access the Room allocation screen and see the full list of meeting rooms (+ capacities) and the reservations that are already done.

By default, the weekly view on the current date is displayed. The user can:

- change the weekly view by choosing the day view or the monthly view;

- navigate in the past or the future using the left/right arrows and press the "Today" button to see the current date;

- filter by meeting room status (see [[Meetings Management 2.0#Room statuses|Room statuses]] for more details).

[[File:MMPv2_Room_management_4.png|center|thumb|640x360px]]

The user can click on one of the meeting room reservations to view more details about the reservation. The "View meeting link" will also land on the meeting page.

[[File:MMPv2_Room_management_5.png|center|thumb|640x360px]]

For more details about the process flow, please watch this video:
[[File:MMPv2_New_View_Room_Allocation_all_users.webm|center|thumb|640x360px]]

== '''Email notifications''' ==
{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Meeting created (saved as draft)
|TO: meeting creator
|One-time notification about successful meeting saved as draft. It will be send only for the first "Save as draft" action.
|-
|Meeting published
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|One-time notification about successful meeting publication
|-
|Answer to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been approved.
|-
|Change to your room requested for meeting
|TO: meeting creator
CC: meetings@etsi.org
|When meeting room booking has been updated.
|-
|ETSI rooms pre-booking reminder
|TO: meeting creator
CC: meetings@etsi.org
|Several reminders when meeting status = “Draft” and has at least one ETSI room request in status “prebooked”.
|-
|Maximum room capacity reached
| TO: meeting creator
CC: meetings@etsi.org
|When the meeting room allocated to the meeting has almost reached the maximum capacity.
|-
| Meeting updates
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|Updates taken into account: start & end dates, time, location, presence type, allocated meeting room.
|-
|Meeting canceled
|TO: meeting creator
CC: meetings@etsi.org (if ETSI Premises)
|When a meeting is canceled. If ETSI Premises any room that was prebooked or booked will be now automatically released.
|}

{| class="wikitable" style="margin:auto"
| style="vertical-align:middle;text-align:center" <td |'''Notification topic'''
| style="vertical-align:middle;text-align:center" <td |'''Send'''
| style="vertical-align:middle;text-align:center" <td |'''Details'''
|-
|Non-recommended room requested for meeting
|TO: meetings@etsi.org
CC: meeting creator
|When the selected room is not marked as “Recommended” and the user clicks "Save as draft" or “Publish meeting”.
|-
|List of local meetings without room request
|TO: meetings@etsi.org
|List of local meetings without room request, with start date less than 1 month. Notification to be sent each Monday.
|-
|Notification to Meeting support for Other requirements
| TO: meetings@etsi.org
CC: meeting creator
|Once the field "Other requirements" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Meeting support team and cc'd to the meeting creator.
|-
|Meeting update @registered participant
|TO: registered participant
|Updates taken into account: start & end dates, time, location, presence type.
|-
|Meeting canceled @registered participant
|TO: registered participant
|When a meeting is canceled.

|-
|Notification to IT for IT equipment
|TO: helpdesk@etsi.org
CC: meeting creator
|Once the field "IT equipment" from the "Room allocation" screen is filled in and the meeting is published, a notification will be sent to the Helpdesk team and cc'd to the meeting creator.
|}

== '''Room allocation validation (Meeting Support team)''' ==

[[File:MMPv2_New_Room_allocation_validation_Meeting_Support_team.webm|center|thumb|640x360px]]