https://help.etsi.org/api.php?action=feedcontributions&user=Singer&feedformat=atomHelp - User contributions [en]2024-03-28T17:28:21ZUser contributionsMediaWiki 1.39.3https://help.etsi.org/index.php?title=Contributions_application&diff=3053Contributions application2021-12-02T14:39:46Z<p>Singer: </p>
<hr />
<div>== Getting started - How to use the Contributions tool on the Portal ==<br />
Only users logged on the Portal can '''Reserve/Upload Contributions!'''<br />
<br />
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account''' <br />
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])<br />
<br />
[[File:Picture1.png|382x382px]]<br />
<br />
* Once logged on, select the relevant group, e.g. for Technical Committee '''DECT''': <br />
[[File:Picture2.png|400x400px]]<br />
* Select the tab “Contributions”<br />
<br />
=== Identify the Contribution type ===<br />
<br />
Under the '''New contribution''' drop-down list there are several types of contributions available<br />
<br />
[[File:Picture4.png|400x400px]]<br />
<br />
See below links to information about the types '''New Draft''' and '''New WI Proposal / Description''':<br />
<br />
:<br />
{| class="wikitable"<br />
|+<br />
![[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contributi]]<nowiki/>on [[Newcontribution#Create a contribution type: New WI Proposal / Description|type: '''New WI Proposal / Descriptio''']]<nowiki/>n<br />
|-<br />
|[[Newcontribution#Create a contribution type: New Draft|Create a contribution type]][[Newcontribution#Create a contribution type: New Draft|: '''New Draft''']]<br />
|-<br />
|[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]<br />
|}<br />
<br />
== Create contribution type: '''Other Contribution''' ==<br />
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.<br />
<br />
[[File:Picture4.png|400x400px]]<br />
* Click on '''Other Contribution''' in the drop-down menu<br />
'''NOTES:''' <br />
<br />
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.<br />
<br />
Mandatory fields are marked with a red asterix <span style="color: red;">*</span>.<br />
<br />
=== General tab ===<br />
[[File:Picture5b.jpg|frameless|353x353px]]<br />
<br />
'''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the Source:<br />
* Click on '''Change'''(a pop-up '''Manage Source''' opens<br />
[[File:Picture6.png|frameless|400x400px]]<br />
<br />
'''Abstract''': Complementary document information can be added in this field.<br />
<br />
4 different types of '''Source''' are available:<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: The logged-in user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>:'''Decision,''' '''Discussion''' or '''Information'''<br />
<br />
Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
*Click on the '''Change''' button to assign the contribution to a future meeting<br />
<br />
[[File:Change.png|frameless|211x211px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ). Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
:[[File:Assign.png|frameless|511x511px]]<br />
::The system will return to the contribution creation screen ). <br />
::Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
::'''Related WIs or Deliverables'''<br />
:: • Click on the '''Change''' button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group.<br />
:: • Select the relevant work item(s) in the displayed list and click on '''Add'''. The selected Work Item(s) appears in '''List of related WIs'''. <br />
::[[File:Picture8.png|frameless|373x373px]] <br />
:: (To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ) <br />
:: • Click on '''Done''' and the system returns to the Contribution creation screen.<br />
=== Related Contributions tab ===<br />
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).<br />
<br />
This would be used for transparency when there are existing contributions on the same topic.<br />
<br />
To complete the '''Related Contributions''' tab:<br />
<br />
* Find the contribution in the list or using the '''Filter''' button<br />
<br />
* Click on '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED.'''<br />
<br />
'''NOTES:''' <br />
<br />
A contribution in status Reserved can be edited without generating a new file.<br />
<br />
Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
=== Create a cover page for type: Other Contribution ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
[[File:Picture9.jpg|frameless|403x403px]]<br />
<br />
To generate a cover page:<br />
<br />
* Click on '''Get cover page'''<br />
** an MS Word file will de downloaded.<br />
*** This file is pre-filled with the information you have entered in the '''General''' tab<br />
*** The file name starts with the identifier of your contribution<br />
** Open it<br />
<br />
* Type the content of your contribution in the body of the file and '''Save'''<br />
<br />
* If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.<br />
<br />
=== Make available a Contribution type: Other Contribution ===<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture10.png|frameless]] <br />
<br />
* Select the zip file<br />
[[File:Picture11.png|frameless]]<br />
* Click on '''Make Available'''<br />
<br />
The contribution with a full filename will then be available on the ETSI portal.<br />
<br />
[[File:Picture12.png|frameless|618x618px]]<br />
<br />
* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded [[File:Picture13.png|frameless]]<br />
<br />
== Create a Contribution type: New Work Item (NWI) Proposal ==<br />
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.<br />
<br />
[[File:Picture14.png|frameless]]<br />
<br />
* Click on '''New WI Proposal / Description''' in the dropdown menu <br />
<br />
For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.<br />
<br />
[[File:Picture15.png|frameless]]<br />
<br />
To see how to complete these tabs, see the next pages in this Helpfile.<br />
<br />
=== General tab ===<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab <br />
<br />
Mandatory fields are marked with <span style="color: red;">*</span><br />
<br />
'''Title''' <span style="color: red;">*</span>: To describe the content of the contribution<br />
<br />
(The system will use the title given in this field as the name of the uploaded file)<br />
<br />
'''Type''' <span style="color: red;">*</span>: New WI Proposal / Description type is pre-selected<br />
<br />
'''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the source:<br />
<br />
* Click on the '''Change''' button (a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')<br />
[[File:Picture16.png|frameless]]<br />
<br />
4 different types of '''Source''' are available:<br />
<br />
'''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
'''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
'''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
[[File:Picture17.png|frameless]]<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|525x525px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG <br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion or Information''' <br />
<br />
* Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' button to assign the contribution to a future meeting<br />
[[File:Change.png|frameless|206x206px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture20.png|frameless|418x418px]]<br />
<br />
The system returns to the contribution creation screen (click '''Next''' on this page).<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
'''Related WIs or Deliverables'''<br />
<br />
* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.<br />
[[File:Picture21.png|frameless]]<br />
<br />
The system displays all the work items attached to the group.<br />
<br />
* Select the relevant work item(s) in the displayed list and click on '''Add'''.<br />
<br />
(To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
The selected Work Item(s) appear on the left part of the screen.<br />
<br />
[[File:Picture22.png|frameless|394x394px]]<br />
<br />
* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached. <br />
<br />
* '''Abstract:''' Complementary document information can be added in this field.<br />
<br />
=== WI Details tab - Introduction ===<br />
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, <br />
* Select '''Creation of a New WI''' (Deliverable)<br />
[[File:Picture23.png|frameless]]<br />
<br />
To complete the WI Details tab for the Revision of an existing Work Item<br />
* Select '''Revision of an existing Deliverable'''<br />
<br />
=== WI Details tab - Creation of a New Deliverable ===<br />
'''Mandatory fields are marked with''' <span style="color: red;">*</span><br />
<br />
'''WI Committee''' *: TB/WG/ISG automatically set by the system<br />
<br />
* Use the drop down menu to change Technical Body or Working Group or Industry Specification Group.<br />
<br />
'''Project:''' Only used in cases where projects have been defined such as Release 2, Release 3)<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: New (by default)<br />
<br />
'''Standard Type''' <span style="color: red;">*</span>: <br />
<br />
* Click on the drop down menu and select an ETSI deliverable type<br />
<br />
'''NOTE:''' For ISGs only deliverable types GR and GS are permitted.<br />
<br />
'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.<br />
<br />
[[File:Picture23.png|frameless|434x434px]]<br />
<br />
'''Requested WI Reference''':<br />
<br />
'''First field''': prefilled with the name of the ETSI Group.<br />
<br />
'''Second field:''' the next available ETSI WI Reference number (can be manually updated).<br />
<br />
'''Third field:''' optional for a series of documents divided in parts.<br />
[[File:Picture24.png|left|frameless|446x446px]]<br />
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives], TWP, Clause 1.6).<br />
<br />
'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.<br />
<br />
'''Formal Title 3''': Indicates the separate parts of a specification.<br />
<br />
'''Working Title''': Short name that is displayed on the '''Latest Drafts''' application on the portal.<br />
<br />
'''Scope of Work''':<br />
<br />
* Explain the work to be done.<br />
<br />
'''Rapporteur:'''<br />
<br />
* From the drop down menu type the first name or the surname and the full details will appear.<br />
<br />
Only names registered in the ETSI database will be displayed.<br />
<br />
'''Supporting companies''':<br />
<br />
* Click on '''Add/Remove'''.<br />
[[File:Picture25.png|frameless|373x373px]]<br />
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.<br />
<br />
The full name should appear in the box below.<br />
<br />
* Select the organisation from the list and click on '''Add''', or double click on the name to move it to the left side of the screen.<br />
<br />
'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.<br />
<br />
[[File:Picture88.png|frameless]]<br />
<br />
'''Design for All Assessment:'''<br />
<br />
* Click on the '''Assess''' button, review the fields and click '''Done'''.<br />
[[File:Picture26.png|frameless|389x389px]]<br />
<br />
To complete the '''Schedule, Aspects''' and '''Keywords''' and '''Frequencies''' fields:<br />
<br />
* Expand the drop down menus on the right side of the screen to open (and close) these sections.<br />
<br />
'''Schedule:'''<br />
* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.<br />
[[File:Picture92.png|frameless]]<br />
<br />
'''Aspects and Keywords''':<br />
* Select the appropriate Aspects.<br />
[[File:Picture89.png|frameless]]<br />
<br />
'''Users'''<br />
<br />
What is the end-use of the proposed ETSI Deliverable?<br />
<br />
Is it of interest to companies/organizations outside the telecommunications industry?<br />
<br />
Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?<br />
<br />
Will it improve privacy and security of user communications? <br />
<br />
'''Consumers'''<br />
<br />
Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?<br />
<br />
Are there aspects related to individuals’ accessibility to products or services? <br />
<br />
If so, then consumer representatives need to participate.<br />
<br />
'''Environment issues'''<br />
<br />
Does the subject have any relevance or potential impact for the environment?<br />
<br />
Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?<br />
<br />
If so, then the work needs to involve environmental stakeholders.<br />
<br />
'''Labour'''<br />
<br />
Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?<br />
<br />
Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?<br />
<br />
If so, then worker representatives should be consulted.<br />
<br />
'''SMEs'''<br />
<br />
Will the ETSI Deliverable be of particular interest for SMEs, for example will it be especially be useful for smaller companies?<br />
<br />
Will its implementation have particular implications for SMEs?<br />
<br />
If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?<br />
<br />
Is the ETSI Deliverable likely to be used as reference in public procurement?<br />
<br />
Do you consider that the participation of SMEs in your technical group should be increased?<br />
<br />
Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?<br />
<br />
'''Security and privacy'''<br />
<br />
Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.<br />
<br />
Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?<br />
<br />
If so, due reference is needed on the Work Item form.<br />
<br />
* Select Keywords by clicking on '''Add/Remove.'''<br />
<br />
* Search the keywords and add them with a double click.<br />
<br />
* Click '''Done''' to save the selection and close the window.<br />
<br />
A minimum of 2 Keywords are required.<br />
<br />
'''Frequencies''': (If applicable)<br />
<br />
* Select application using the drop down menu and the related frequency.<br />
<br />
[[File:Picture91.png|frameless]]<br />
'''NOTE''': If the WI Details tab is not fully completed it is not possible to '''ACCEPT''' the WI proposal.<br />
<br />
=== WI Details tab - Revision of an existing Deliverable ===<br />
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp Work Programme] and pre-fill a number of fields.<br />
<br />
[[File:Picture28.png|frameless|435x435px]]<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)<br />
<br />
* Enter the ETSI number (e.g. GR NFV-IFA028) or the Work Item reference using the drop down menu.<br />
<br />
* Verify and update, as necessary<br />
<br />
* Click on '''Save changes'''.<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED'''.<br />
<br />
=== Check a Work Item (WI) Proposal / Description ===<br />
During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:<br />
<br />
'''''WI proposal is NOT READY for approval (mouse over to see why)'''''<br />
<br />
[[File:Picture29.png|frameless|443x443px]]<br />
<br />
* Put mouse over this warning to see the missing information.<br />
<br />
The warning is refreshed automatically.<br />
<br />
Once all the mandatory fields in the WI Details tab have been filled in, the system will display:<br />
<br />
'''''WI proposal is complete (READY for approval)'''''<br />
<br />
[[File:Picture30.png|frameless|434x434px]]<br />
<br />
A contribution in status '''Reserved''' does not need to uploaded straight away.<br />
<br />
'''If the proposal is incomplete:'''<br />
<br />
* Select '''Complete now''' or '''Complete later'''<br />
[[File:Picture31.png|frameless]]<br />
<br />
'''If the proposal is complete''':<br />
<br />
* Select '''Yes now''' or '''No later'''<br />
[[File:Picture32.png|frameless]]<br />
<br />
'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.<br />
<br />
=== Create a cover page for a New WI Proposal / Description ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
A cover page can be generated in 2 ways.<br />
<br />
By the system or by the user or<br />
<br />
By the system:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
A zip file will be generated with the cover page and the NWI proposal.<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture33.png|frameless]]<br />
<br />
By the user:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
* Update the cover page in MS Word and save.<br />
<br />
* Zip the cover page and contribution together<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture34.png|frameless]]<br />
<br />
=== Preliminary Work Item number (PWI) ===<br />
The '''PWI''' is the identification number of the Work Item until it is approved at the TB/ISG level.<br />
<br />
Once approved at TB/ISG level the Work Item will get the WI reference as displayed in the Work Item form.<br />
<br />
The PWI number consists of the following:<br />
<br />
[[File:Picture35.png|frameless]]<br />
<br />
'''PWI_TB/ISG name_Year + sequence number_version'''<br />
<br />
For example, '''PWI_MEC_1749_v2''' is a proposed Work Item to ISG MEC, the 49<sup>th</sup> proposal in 2017 and it is version 2 of the proposal).<br />
<br />
The PWI number is visible in 2 places:<br />
<br />
[[File:Picture36.png|frameless]]<br />
<br />
1.In the '''WI Details''' tab in the NWI proposal<br />
<br />
2. In the Work Programme<br />
<br />
=== Make Available a New WI Proposal / Description ===<br />
The '''Related Contributions''' tab allows:<br />
<br />
Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.<br />
<br />
[[File:Picture37.png|frameless]]<br />
<br />
=== Related Contribution tab ===<br />
Search by either a keyword or the Contribution number using<br />
<br />
* Select the related '''Contribution''' in the list<br />
<br />
* Click '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
[[File:Picture38.png|frameless]]<br />
<br />
'''NOTE:''' Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
=== History tab ===<br />
The '''History tab''' displays the life-cycle of a contribution.<br />
<br />
[[File:Picture39.png|frameless|471x471px]]<br />
<br />
== Revise a Contribution - Introduction ==<br />
To update the content of a Contribution which is currently in the status '''Available'''<br />
* Create a Revision of the Contribution via:<br />
a) The '''Contributions''' tab<br />
<br />
[[File:Picture40.png|frameless]]<br />
<br />
or<br />
<br />
b) The '''Meetings''' tab<br />
<br />
[[File:Picture41.png|frameless]]<br />
<br />
=== Revise a Contribution type: Other ===<br />
From the '''Contributions''' tab:<br />
*Identify the Contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] .The '''General''' tab opens<br />
[[File:Picture42.png|frameless]]<br />
* Click '''Revise''' on the bottom of the screen<br />
[[File:Picture43.png|frameless]]<br />
* Update the fields (e.g. Meeting Allocation, Abstract)<br />
<br />
* Select the revised file to upload<br />
<br />
* Click on '''Save changes''' followed by '''Upload/Make Available'''<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
From the '''Meetings''' tab:<br />
* Identify the meeting that the contribution is attributed to<br />
<br />
[[File:Picture44c.png|frameless|392x392px]]<br />
* Click on the meeting hyperlink <br />
The '''Meeting Information''' page opens.<br />
* Click on the link to '''List of 25 Contributions assigned to this meeting'''<br />
[[File:Picture43b.png|frameless]]<br />
<br />
* Identify the contribution to revise and click on the glasses icon. [[File:Glasses icon.PNG|frameless]] <br />
The General tab opens <br />
* Click on '''Revise''' on the bottom of the screen.<br />
[[File:Picture46.png|frameless]]<br />
* Update the fields (Meeting Allocation, Abstract)<br />
* Select the revised file to upload<br />
* Click on '''Save changes''' followed by '''Upload/Make Available.''' <br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
=== Revise a Contribution type: NWI Proposal / Description ===<br />
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.<br />
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] . The contribution details page will open.<br />
[[File:Picture47.png|frameless]]<br />
* Click on '''Revise'''<br />
[[File:Picture48.png|frameless]]<br />
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)<br />
[[File:Picture49.png|frameless]]<br />
* Open the '''WI Details''' tab to insert new information<br />
[[File:Picture50.png|frameless]]<br />
* Click on '''Save changes''' followed by '''Upload/make Available'''.<br />
<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
'''NOTE''': The PWI number will also be revised.<br />
<br />
== Change the status '''Available''' of a Contribution - Introduction ==<br />
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.<br />
<br />
=== Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other===<br />
<br />
From the '''Contributions''' tab: Identify the Contribution to be revised and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]<br />
<br />
[[File:Picture52.png|frameless|320x320px]]<br />
* Click on the appropriate '''status''' button<br />
[[File:Picture53.png|frameless|338x338px]]<br />
<br />
'''Status options:'''<br />
<br />
[[File:Picture51.png|frameless]]<br />
<br />
<br />
Status '''Accepted'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.<br />
<br />
[[File:Picture54.png|frameless]]<br />
<br />
'''NOTE''': It is not possible to revise an Accepted Contribution.<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK'''.<br />
The new status is reflected in the General tab of the '''Contribution'''.<br />
<br />
Status '''Rejected'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and '''Rejected'''.<br />
<br />
[[File:Picture55.png|frameless]]<br />
<br />
'''NOTE:''' It is not possible to revise a Rejected Contribution.<br />
<br />
A pop-up window will open.<br />
* Enter comments (mandatory) and click '''OK'''.<br />
The new status is reflected in the '''Genera'''l tab of the Contribution<br />
<br />
Status '''Noted'''<br />
<br />
[[File:Picture56.png|frameless]]<br />
<br />
A contribution For '''Information''' or '''For Discussion''' has been presented and either no further action is required or the proposal needs further enhancement.<br />
<br />
Options:<br />
<br />
Status '''Noted'''<br />
<br />
Status '''Noted Revision Requested'''<br />
<br />
A contribution '''For Decision''' may additionally have Status '''Noted with Revision Requested & pre-approved'''.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''OK'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
Status '''Postpone'''<br />
<br />
This status can be reversed by clicking on the button '''Un Postpone'''.<br />
<br />
Status '''Withdraw'''<br />
<br />
[[File:Picture57.png|frameless]]<br />
<br />
'''NOTE:''' A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''Withdraw'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
* <br />
<br />
=== Change the status of Contribution type: NWI Proposal / Description ===<br />
To Accept a New Work Item Proposal / Description there are two scenarios:<br />
* TB/ISG level<br />
<br />
* Working Group level (followed by TB/ISG approval)<br />
<br />
=== To Accept a NWI Proposal created at TB/ISG level ===<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture58.png|frameless]]<br />
<br />
Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:<br />
* Click on '''Accept'''<br />
[[File:Picture59.png|frameless]]<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK.'''<br />
[[File:Picture60.png|frameless]]<br />
<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
=== To Accept a NWI Proposal created at WG level ===<br />
A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.<br />
<br />
There are 2 ways:<br />
*Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal<br />
[[File:Picture61.png|frameless]]<br />
* Select '''Submit to ERM''' for approval in the General tab<br />
[[File:Picture62.png|frameless]]<br />
* Select the appropriate meeting from the drop down list<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
Alternatively<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture63b.png|frameless]]<br />
* Click on Accept followed by Create new from this one in the General tab.<br />
[[File:Picture63.png|frameless]]<br />
<br />
=== To Progress a NWI Proposal created at WG level ===<br />
A new contribution page will open with the WI '''Details''' tab pre-filled<br />
* Update the Source with the WG name<br />
<br />
* Change the Input for committee to the parent TB/ISG<br />
<br />
* Allocate the WI proposal to the next available meeting by clicking on the Change button<br />
[[File:Picture64.png|frameless]]<br />
* Click on '''Save changes'''<br />
A pop-up window will open<br />
* Click on '''Yes''' now<br />
[[File:Picture65.png|frameless]]<br />
<br />
The WI proposal will be Reserved and allocated a Contribution number.<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture66.png|frameless]]<br />
* Select '''Make available'''<br />
[[File:Picture68.png|frameless]]<br />
<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
== Drafts (of ETSI Standards) - Introduction ==<br />
'''To create the first version of a Draft'''<br />
<br />
* Download the deliverable templates from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] webpages<br />
[[File:EditHelp.jpg|600x600px]]<br />
* These are in MS Word and contain essential titles and text blocks.<br />
<br />
* Select the appropriate deliverable type (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3).<br />
<br />
=== Find the templates for ETSI deliverables ===<br />
There are 2 skeletons for each type of deliverable:<br />
<br />
- one with explanatory text to guide rapporteurs<br />
<br />
- one without the explanatory text.<br />
<br />
'''NOTE:''' If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.<br />
<br />
[[File:Picture69.png|frameless]]<br />
<br />
=== Create a Contribution type: '''New Draft''' ===<br />
There are 2 ways to upload a new version of a Draft deliverable: <br />
<br />
- via the Contributions tab<br />
<br />
- via the Drafts tab (see 5.7)<br />
<br />
'''Contributions:'''<br />
<br />
* Select the Contributions tab<br />
[[File:Picture70.png|frameless]]<br />
* Click on New Draft in the drop-down menu<br />
<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab.<br />
<br />
==== '''New Draft -''' General tab ====<br />
* Complete the General tab<br />
[[File:Picture71.png|frameless]]<br />
<br />
Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
Type <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify the Source:<br />
<br />
* Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)<br />
<br />
'''NOTE:''' Mandatory fields are marked <span style="color: red;">*.</span><br />
<br />
4 different types of Source are available:<br />
<br />
[[File:Picture72.png|frameless]]<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|frameless]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
Next click on the '''Draft''' tab<br />
<br />
[[File:Picture75.png|frameless]]<br />
<br />
'''WI Committee''': Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
'''WI Reference:'''<br />
<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
[[File:Picture76.png|frameless|339x339px]]<br />
<br />
'''Version:'''<br />
<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system will confirm that the Contribution has been '''Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
[[File:Picture77.png|frameless]]<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the pc.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Upload a '''New Draft''' ===<br />
'''Main Contact''' *: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: Decision, Discussion or Information <br />
<br />
* Select the appropriate one<br />
<br />
Additional contact info: If applicable<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify from '''Source''':<br />
<br />
* Click on '''Change''', a pop-up Manage Source opens<br />
<br />
* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.<br />
* 4 different types of '''Source''' are available:<br />
<br />
* '''Organization(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''•ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* Other: Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
* Use the Filter, the Add button and the Done button to select the appropriate criteria<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for <span style="color: red;">*</span>: Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
<br />
'''Additional contact info:''' If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
<br />
WI Committee: Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
WI Reference:<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
Version:<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the General tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the PC.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Create a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
Find the Work Item Identification of the Draft to be uploaded.<br />
<br />
3 icons are available [[File:Glasses icon.PNG|frameless]] [[File:Windows-Manage.gif|frameless|13x13px]] [[File:Update.gif|frameless]] <br />
<br />
Click on the U icon [[File:Update.gif|frameless]]<br />
<br />
[[File:Picture78.png|frameless|800x800px]] <br />
<br />
A pop-up window opens. <br />
<br />
2 scenarios are possible.<br />
<br />
[[File:Picture80.png|433x433px]]<br />
<br />
'''Either:'''<br />
<br />
Upload a new draft:<br />
* Upload a new version for this Work Item by selecting '''Upload a new draft''' and finding it in a local file.<br />
<br />
* Confirm the new version number (i.e. 0.1.0)<br />
<br />
* Confirm the '''New Status.'''<br />
<br />
* Click on '''Save.'''<br />
'''Or:'''<br />
<br />
Change status of the latest draft:<br />
* Expand the drop down menu '''New Status''' to update the status of an already uploaded draft<br />
<br />
* Choose one of the maturity milestones:<br />
<br />
* Early draft,<br />
<br />
* Stable draft<br />
<br />
* Final draft for approval<br />
The system will automate a notification: '''Your draft has been successfully uploaded.'''<br />
<br />
As a result the Work Item journal is also updated in the Work Programme.<br />
<br />
=== Contribute a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
[[File:Picture81.png|800x800px]]<br />
* Click on the [[File:C icon.PNG|frameless]] icon that is on the same line as the Work Item reference<br />
The Contribution creation screen for type '''Draft''' opens.<br />
<br />
[[File:Picture82.png]]<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
* To modify “'''from Source'''”:<br />
<br />
* Click on '''Change''', a pop-up '''Manage Source''' opens<br />
[[File:Picture83.png|273x273px]]<br />
* NOTE: Mandatory fields are marked with *.<br />
<br />
* 4 different types of '''Source''' are available:<br />
[[File:Picture17.png|400x400px]]<br />
* '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
* '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* '''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* '''Other''': Free text describing a role not matching one of the above categories<br />
'''NOTE''': There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
[[File:Picture7c.jpg|701x701px]]<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information''' <br />
* Select the appropriate one '''Additional contact info''': If applicable<br />
'''Meeting – Allocation'''<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|507x507px]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross. [[File:Red Cross.png|frameless|15x15px]]<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
[[File:Picture87.png]]<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: New Draft ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
* Click on '''Upload/Make available'''<br />
There are 2 ways to proceed:<br />
* Either by requesting an automatically generated cover page<br />
* Or by selecting one in MS Word already saved on the PC.<br />
* The system will zip the cover page and Draft together<br />
* Click on '''Make available'''<br />
<br />
== See terms and abbreviations ==<br />
:<br />
{| class="wikitable"<br />
|'''EDRs''' ETSI Drafting Rules<br />
<br />
'''EG''' ETSI Guide<br />
<br />
'''EN''' European Standard<br />
<br />
'''ENAP''' EN Approval Procedure<br />
<br />
'''EP''' ETSI Project<br />
<br />
'''EPP''' ETSI Partnership Project<br />
<br />
'''ES''' ETSI Standard<br />
<br />
'''EWP''' ETSI Work Programme<br />
<br />
'''GR''' Group Report<br />
<br />
'''GS''' Group Specification<br />
<br />
'''HS''' Harmonised Standard<br />
<br />
'''IPR''' Intellectual Property Right<br />
<br />
'''ISG''' Industry Specification Group<br />
<br />
'''MAP''' Membership Approval Procedure<br />
|'''NSO''' National Standards Organization<br />
<br />
'''NWI''' New Work Item<br />
<br />
'''OCG''' Operational Co-ordination Group<br />
<br />
'''PAS''' Publicly Available Specification<br />
<br />
'''RoP''' ETSI Rules of Procedure<br />
<br />
'''SMP''' Standards Making Progress<br />
<br />
'''SR''' Special Report<br />
<br />
'''STF''' Special Task Force<br />
<br />
'''TB''' Technical Body<br />
<br />
'''TC''' Technical Committee<br />
<br />
'''ToR''' Terms of Reference<br />
<br />
'''TR''' Technical Report<br />
<br />
'''TS''' Technical Specification<br />
<br />
'''TWPs''' Technical Working Procedures<br />
<br />
'''WG''' Working Group<br />
<br />
'''WI''' Work Item<br />
|}</div>Singerhttps://help.etsi.org/index.php?title=Contributions_application&diff=3052Contributions application2021-12-02T14:15:12Z<p>Singer: </p>
<hr />
<div>== Getting started - How to use the Contributions tool on the Portal ==<br />
Only users logged on the Portal can '''Reserve/Upload Contributions!'''<br />
<br />
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account''' <br />
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])<br />
<br />
[[File:Picture1.png|382x382px]]<br />
<br />
* Once logged on, select the relevant group, e.g. for Technical Committee '''DECT''': <br />
[[File:Picture2.png|400x400px]]<br />
* Select the tab “Contributions”<br />
<br />
=== Identify the Contribution type ===<br />
<br />
Under the '''New contribution''' drop-down list there are several types of contributions available<br />
<br />
[[File:Picture4.png|400x400px]]<br />
<br />
See below links to information about the types '''New Draft''' and '''New WI Proposal / Description''':<br />
<br />
:<br />
{| class="wikitable"<br />
|+<br />
![[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contributi]]<nowiki/>on [[Newcontribution#Create a contribution type: New WI Proposal / Description|type: '''New WI Proposal / Descriptio''']]<nowiki/>n<br />
|-<br />
|[[Newcontribution#Create a contribution type: New Draft|Create a contribution type]][[Newcontribution#Create a contribution type: New Draft|: '''New Draft''']]<br />
|-<br />
|[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]<br />
|}<br />
<br />
== Create contribution type: '''Other Contribution''' ==<br />
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.<br />
<br />
[[File:Picture4.png|400x400px]]<br />
* Click on '''Other Contribution''' in the drop-down menu<br />
'''NOTES:''' <br />
<br />
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.<br />
<br />
Mandatory fields are marked with a red asterix <span style="color: red;">*</span>.<br />
<br />
=== General tab ===<br />
[[File:Picture5b.jpg|frameless|353x353px]]<br />
<br />
'''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the Source:<br />
* Click on '''Change'''(a pop-up '''Manage Source''' opens<br />
[[File:Picture6.png|frameless|400x400px]]<br />
<br />
'''Abstract''': Complementary document information can be added in this field.<br />
<br />
4 different types of '''Source''' are available:<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: The logged-in user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>:'''Decision,''' '''Discussion''' or '''Information'''<br />
<br />
Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
*Click on the '''Change''' button to assign the contribution to a future meeting<br />
<br />
[[File:Change.png|frameless|211x211px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ). Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
:[[File:Assign.png|frameless|511x511px]]<br />
::The system will return to the contribution creation screen ). <br />
::Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
::'''Related WIs or Deliverables'''<br />
:: • Click on the '''Change''' button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group.<br />
:: • Select the relevant work item(s) in the displayed list and click on '''Add'''. The selected Work Item(s) appears in '''List of related WIs'''. <br />
::[[File:Picture8.png|frameless|373x373px]] <br />
:: (To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ) <br />
:: • Click on '''Done''' and the system returns to the Contribution creation screen.<br />
=== Related Contributions tab ===<br />
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).<br />
<br />
This would be used for transparency when there are existing contributions on the same topic.<br />
<br />
To complete the '''Related Contributions''' tab:<br />
<br />
* Find the contribution in the list or using the '''Filter''' button<br />
<br />
* Click on '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED.'''<br />
<br />
'''NOTES:''' <br />
<br />
A contribution in status Reserved can be edited without generating a new file.<br />
<br />
Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
=== Create a cover page for type: Other Contribution ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
[[File:Picture9.jpg|frameless|403x403px]]<br />
<br />
To generate a cover page:<br />
<br />
* Click on '''Get cover page'''<br />
** an MS Word file will de downloaded.<br />
*** This file is pre-filled with the information you have entered in the '''General''' tab<br />
*** The file name starts with the identifier of your contribution<br />
** Open it<br />
<br />
* Type the content of your contribution in the body of the file and '''Save'''<br />
<br />
* If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.<br />
<br />
=== Make available a Contribution type: Other Contribution ===<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture10.png|frameless]] <br />
<br />
* Select the zip file<br />
[[File:Picture11.png|frameless]]<br />
* Click on '''Make Available'''<br />
<br />
The contribution with a full filename will then be available on the ETSI portal.<br />
<br />
[[File:Picture12.png|frameless|618x618px]]<br />
<br />
* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded [[File:Picture13.png|frameless]]<br />
<br />
== Create a Contribution type: New Work Item (NWI) Proposal ==<br />
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.<br />
<br />
[[File:Picture14.png|frameless]]<br />
<br />
* Click on '''New WI Proposal / Description''' in the dropdown menu <br />
<br />
For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.<br />
<br />
[[File:Picture15.png|frameless]]<br />
<br />
To see how to complete these tabs, see the next pages in this Helpfile.<br />
<br />
=== General tab ===<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab <br />
<br />
Mandatory fields are marked with <span style="color: red;">*</span><br />
<br />
'''Title''' <span style="color: red;">*</span>: To describe the content of the contribution<br />
<br />
(The system will use the title given in this field as the name of the uploaded file)<br />
<br />
'''Type''' <span style="color: red;">*</span>: New WI Proposal / Description type is pre-selected<br />
<br />
'''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the source:<br />
<br />
* Click on the '''Change''' button (a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')<br />
[[File:Picture16.png|frameless]]<br />
<br />
4 different types of '''Source''' are available:<br />
<br />
'''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
'''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
'''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
[[File:Picture17.png|frameless]]<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|525x525px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG <br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion or Information''' <br />
<br />
* Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' button to assign the contribution to a future meeting<br />
[[File:Change.png|frameless|206x206px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture20.png|frameless|418x418px]]<br />
<br />
The system returns to the contribution creation screen (click '''Next''' on this page).<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
'''Related WIs or Deliverables'''<br />
<br />
* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.<br />
[[File:Picture21.png|frameless]]<br />
<br />
The system displays all the work items attached to the group.<br />
<br />
* Select the relevant work item(s) in the displayed list and click on '''Add'''.<br />
<br />
(To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
The selected Work Item(s) appear on the left part of the screen.<br />
<br />
[[File:Picture22.png|frameless|394x394px]]<br />
<br />
* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached. <br />
<br />
* '''Abstract:''' Complementary document information can be added in this field.<br />
<br />
=== WI Details tab - Introduction ===<br />
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, <br />
* Select '''Creation of a New WI''' (Deliverable)<br />
[[File:Picture23.png|frameless]]<br />
<br />
To complete the WI Details tab for the Revision of an existing Work Item<br />
* Select '''Revision of an existing Deliverable'''<br />
<br />
=== WI Details tab - Creation of a New Deliverable ===<br />
'''Mandatory fields are marked with''' <span style="color: red;">*</span><br />
<br />
'''WI Committee''' *: TB/WG/ISG automatically set by the system<br />
<br />
* Use the drop down menu to change Technical Body or Working Group or Industry Specification Group.<br />
<br />
'''Project:''' Only used in cases where projects have been defined such as Release 2, Release 3)<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: New (by default)<br />
<br />
'''Standard Type''' <span style="color: red;">*</span>: <br />
<br />
* Click on the drop down menu and select an ETSI deliverable type<br />
<br />
'''NOTE:''' For ISGs only deliverable types GR and GS are permitted.<br />
<br />
'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.<br />
<br />
[[File:Picture23.png|frameless|434x434px]]<br />
<br />
'''Requested WI Reference''':<br />
<br />
'''First field''': prefilled with the name of the ETSI Group.<br />
<br />
'''Second field:''' the next available ETSI WI Reference number (can be manually updated).<br />
<br />
'''Third field:''' optional for a series of documents divided in parts.<br />
[[File:Picture24.png|left|frameless|446x446px]]<br />
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives], TWP, Clause 1.6).<br />
<br />
'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.<br />
<br />
'''Formal Title 3''': Indicates the separate parts of a specification.<br />
<br />
'''Working Title''': Short name that is displayed on the '''Latest Drafts''' application on the portal.<br />
<br />
'''Scope of Work''':<br />
<br />
* Explain the work to be done.<br />
<br />
'''Rapporteur:'''<br />
<br />
* From the drop down menu type the first name or the surname and the full details will appear.<br />
<br />
Only names registered in the ETSI database will be displayed.<br />
<br />
'''Supporting companies''':<br />
<br />
* Click on '''Add/Remove'''.<br />
[[File:Picture25.png|frameless|373x373px]]<br />
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.<br />
<br />
The full name should appear in the box below.<br />
<br />
* Select the organisation from the list and click on '''Add''', or double click on the name to move it to the left side of the screen.<br />
<br />
'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.<br />
<br />
[[File:Picture88.png|frameless]]<br />
<br />
'''Design for All Assessment:'''<br />
<br />
* Click on the '''Assess''' button, review the fields and click '''Done'''.<br />
[[File:Picture26.png|frameless|389x389px]]<br />
<br />
To complete the '''Schedule, Aspects''' and '''Keywords''' and '''Frequencies''' fields:<br />
<br />
* Expand the drop down menus on the right side of the screen to open (and close) these sections.<br />
<br />
'''Schedule:''' <br />
<br />
* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted. [[File:Picture92.png|frameless]]<br />
<br />
'''Aspects and Keywords''':<br />
* Select the appropriate Aspects. [[File:Picture89.png|frameless]]<br />
'''Users'''<br />
<br />
What is the end-use of the proposed ETSI Deliverable?<br />
<br />
Is it of interest to companies/organizations outside the telecommunications industry?<br />
<br />
Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?<br />
<br />
Will it improve privacy and security of user communications? <br />
<br />
'''Consumers'''<br />
<br />
Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?<br />
<br />
Are there aspects related to individuals’ accessibility to products or services? <br />
<br />
If so, then consumer representatives need to participate.<br />
<br />
'''Environment issues'''<br />
<br />
Does the subject have any relevance or potential impact for the environment?<br />
<br />
Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?<br />
<br />
If so, then the work needs to involve environmental stakeholders.<br />
<br />
'''Labour'''<br />
<br />
Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?<br />
<br />
Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?<br />
<br />
If so, then worker representatives should be consulted.<br />
<br />
'''SMEs'''<br />
<br />
Will the ETSI Deliverable be of particular interest for SMEs, for example will it be especially be useful for smaller companies?<br />
<br />
Will its implementation have particular implications for SMEs?<br />
<br />
If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?<br />
<br />
Is the ETSI Deliverable likely to be used as reference in public procurement?<br />
<br />
Do you consider that the participation of SMEs in your technical group should be increased?<br />
<br />
Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?<br />
<br />
'''Security and privacy'''<br />
<br />
Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.<br />
<br />
Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?<br />
<br />
If so, due reference is needed on the Work Item form.<br />
<br />
* Select Keywords by clicking on '''Add/Remove.'''<br />
<br />
* Search the keywords and add them with a double click.<br />
<br />
* Click '''Done''' to save the selection and close the window.<br />
<br />
A minimum of 2 Keywords are required.<br />
<br />
'''Frequencies''': (If applicable)<br />
<br />
* Select application using the drop down menu and the related frequency.<br />
<br />
[[File:Picture91.png|frameless]]<br />
'''NOTE''': If the WI Details tab is not fully completed it is not possible to '''ACCEPT''' the WI proposal.<br />
<br />
=== WI Details tab - Revision of an existing Deliverable ===<br />
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp Work Programme] and pre-fill a number of fields.<br />
<br />
[[File:Picture28.png|frameless|435x435px]]<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)<br />
<br />
* Enter the ETSI number (e.g. GR NFV-IFA028) or the Work Item reference using the drop down menu.<br />
<br />
* Verify and update, as necessary<br />
<br />
* Click on '''Save changes'''.<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED'''.<br />
<br />
=== Check a Work Item (WI) Proposal / Description ===<br />
During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:<br />
<br />
'''''WI proposal is NOT READY for approval (mouse over to see why)'''''<br />
<br />
[[File:Picture29.png|frameless|443x443px]]<br />
<br />
* Put mouse over this warning to see the missing information.<br />
<br />
The warning is refreshed automatically.<br />
<br />
Once all the mandatory fields in the WI Details tab have been filled in, the system will display:<br />
<br />
'''''WI proposal is complete (READY for approval)'''''<br />
<br />
[[File:Picture30.png|frameless|434x434px]]<br />
<br />
A contribution in status '''Reserved''' does not need to uploaded straight away.<br />
<br />
'''If the proposal is incomplete:'''<br />
<br />
* Select '''Complete now''' or '''Complete later'''<br />
[[File:Picture31.png|frameless]]<br />
<br />
'''If the proposal is complete''':<br />
<br />
* Select '''Yes now''' or '''No later'''<br />
[[File:Picture32.png|frameless]]<br />
<br />
'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.<br />
<br />
=== Create a cover page for a New WI Proposal / Description ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
A cover page can be generated in 2 ways.<br />
<br />
By the system or by the user or<br />
<br />
By the system:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
A zip file will be generated with the cover page and the NWI proposal.<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture33.png|frameless]]<br />
<br />
By the user:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
* Update the cover page in MS Word and save.<br />
<br />
* Zip the cover page and contribution together<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture34.png|frameless]]<br />
<br />
=== Preliminary Work Item number (PWI) ===<br />
The '''PWI''' is the identification number of the Work Item until it is approved at the TB/ISG level.<br />
<br />
Once approved at TB/ISG level the Work Item will get the WI reference as displayed in the Work Item form.<br />
<br />
The PWI number consists of the following:<br />
<br />
[[File:Picture35.png|frameless]]<br />
<br />
'''PWI_TB/ISG name_Year + sequence number_version'''<br />
<br />
For example, '''PWI_MEC_1749_v2''' is a proposed Work Item to ISG MEC, the 49<sup>th</sup> proposal in 2017 and it is version 2 of the proposal).<br />
<br />
The PWI number is visible in 2 places:<br />
<br />
[[File:Picture36.png|frameless]]<br />
<br />
1.In the '''WI Details''' tab in the NWI proposal<br />
<br />
2. In the Work Programme<br />
<br />
=== Make Available a New WI Proposal / Description ===<br />
The '''Related Contributions''' tab allows:<br />
<br />
Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.<br />
<br />
[[File:Picture37.png|frameless]]<br />
<br />
=== Related Contribution tab ===<br />
Search by either a keyword or the Contribution number using<br />
<br />
* Select the related '''Contribution''' in the list<br />
<br />
* Click '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
[[File:Picture38.png|frameless]]<br />
<br />
'''NOTE:''' Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
=== History tab ===<br />
The '''History tab''' displays the life-cycle of a contribution.<br />
<br />
[[File:Picture39.png|frameless|471x471px]]<br />
<br />
== Revise a Contribution - Introduction ==<br />
To update the content of a Contribution which is currently in the status '''Available'''<br />
* Create a Revision of the Contribution via:<br />
a) The '''Contributions''' tab<br />
<br />
[[File:Picture40.png|frameless]]<br />
<br />
or<br />
<br />
b) The '''Meetings''' tab<br />
<br />
[[File:Picture41.png|frameless]]<br />
<br />
=== Revise a Contribution type: Other ===<br />
From the '''Contributions''' tab:<br />
*Identify the Contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] .The '''General''' tab opens<br />
[[File:Picture42.png|frameless]]<br />
* Click '''Revise''' on the bottom of the screen<br />
[[File:Picture43.png|frameless]]<br />
* Update the fields (e.g. Meeting Allocation, Abstract)<br />
<br />
* Select the revised file to upload<br />
<br />
* Click on '''Save changes''' followed by '''Upload/Make Available'''<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
From the '''Meetings''' tab:<br />
* Identify the meeting that the contribution is attributed to<br />
<br />
[[File:Picture44c.png|frameless|392x392px]]<br />
* Click on the meeting hyperlink <br />
The '''Meeting Information''' page opens.<br />
* Click on the link to '''List of 25 Contributions assigned to this meeting'''<br />
[[File:Picture43b.png|frameless]]<br />
<br />
* Identify the contribution to revise and click on the glasses icon. [[File:Glasses icon.PNG|frameless]] <br />
The General tab opens <br />
* Click on '''Revise''' on the bottom of the screen.<br />
[[File:Picture46.png|frameless]]<br />
* Update the fields (Meeting Allocation, Abstract)<br />
* Select the revised file to upload<br />
* Click on '''Save changes''' followed by '''Upload/Make Available.''' <br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
=== Revise a Contribution type: NWI Proposal / Description ===<br />
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.<br />
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] . The contribution details page will open.<br />
[[File:Picture47.png|frameless]]<br />
* Click on '''Revise'''<br />
[[File:Picture48.png|frameless]]<br />
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)<br />
[[File:Picture49.png|frameless]]<br />
* Open the '''WI Details''' tab to insert new information<br />
[[File:Picture50.png|frameless]]<br />
* Click on '''Save changes''' followed by '''Upload/make Available'''.<br />
<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
'''NOTE''': The PWI number will also be revised.<br />
<br />
== Change the status '''Available''' of a Contribution - Introduction ==<br />
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.<br />
<br />
=== Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other===<br />
<br />
From the '''Contributions''' tab: Identify the Contribution to be revised and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]<br />
<br />
[[File:Picture52.png|frameless|320x320px]]<br />
* Click on the appropriate '''status''' button<br />
[[File:Picture53.png|frameless|338x338px]]<br />
<br />
'''Status options:'''<br />
<br />
[[File:Picture51.png|frameless]]<br />
<br />
<br />
Status '''Accepted'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.<br />
<br />
[[File:Picture54.png|frameless]]<br />
<br />
'''NOTE''': It is not possible to revise an Accepted Contribution.<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK'''.<br />
The new status is reflected in the General tab of the '''Contribution'''.<br />
<br />
Status '''Rejected'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and '''Rejected'''.<br />
<br />
[[File:Picture55.png|frameless]]<br />
<br />
'''NOTE:''' It is not possible to revise a Rejected Contribution.<br />
<br />
A pop-up window will open.<br />
* Enter comments (mandatory) and click '''OK'''.<br />
The new status is reflected in the '''Genera'''l tab of the Contribution<br />
<br />
Status '''Noted'''<br />
<br />
[[File:Picture56.png|frameless]]<br />
<br />
A contribution For '''Information''' or '''For Discussion''' has been presented and either no further action is required or the proposal needs further enhancement.<br />
<br />
Options:<br />
<br />
Status '''Noted'''<br />
<br />
Status '''Noted Revision Requested'''<br />
<br />
A contribution '''For Decision''' may additionally have Status '''Noted with Revision Requested & pre-approved'''.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''OK'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
Status '''Postpone'''<br />
<br />
This status can be reversed by clicking on the button '''Un Postpone'''.<br />
<br />
Status '''Withdraw'''<br />
<br />
[[File:Picture57.png|frameless]]<br />
<br />
'''NOTE:''' A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''Withdraw'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
* <br />
<br />
=== Change the status of Contribution type: NWI Proposal / Description ===<br />
To Accept a New Work Item Proposal / Description there are two scenarios:<br />
* TB/ISG level<br />
<br />
* Working Group level (followed by TB/ISG approval)<br />
<br />
=== To Accept a NWI Proposal created at TB/ISG level ===<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture58.png|frameless]]<br />
<br />
Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:<br />
* Click on '''Accept'''<br />
[[File:Picture59.png|frameless]]<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK.'''<br />
[[File:Picture60.png|frameless]]<br />
<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
=== To Accept a NWI Proposal created at WG level ===<br />
A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.<br />
<br />
There are 2 ways:<br />
*Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal<br />
[[File:Picture61.png|frameless]]<br />
* Select '''Submit to ERM''' for approval in the General tab<br />
[[File:Picture62.png|frameless]]<br />
* Select the appropriate meeting from the drop down list<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
Alternatively<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture63b.png|frameless]]<br />
* Click on Accept followed by Create new from this one in the General tab.<br />
[[File:Picture63.png|frameless]]<br />
<br />
=== To Progress a NWI Proposal created at WG level ===<br />
A new contribution page will open with the WI '''Details''' tab pre-filled<br />
* Update the Source with the WG name<br />
<br />
* Change the Input for committee to the parent TB/ISG<br />
<br />
* Allocate the WI proposal to the next available meeting by clicking on the Change button<br />
[[File:Picture64.png|frameless]]<br />
* Click on '''Save changes'''<br />
A pop-up window will open<br />
* Click on '''Yes''' now<br />
[[File:Picture65.png|frameless]]<br />
<br />
The WI proposal will be Reserved and allocated a Contribution number.<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture66.png|frameless]]<br />
* Select '''Make available'''<br />
[[File:Picture68.png|frameless]]<br />
<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
== Drafts (of ETSI Standards) - Introduction ==<br />
'''To create the first version of a Draft'''<br />
<br />
* Download the deliverable templates from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] webpages<br />
[[File:EditHelp.jpg|600x600px]]<br />
* These are in MS Word and contain essential titles and text blocks.<br />
<br />
* Select the appropriate deliverable type (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3).<br />
<br />
=== Find the templates for ETSI deliverables ===<br />
There are 2 skeletons for each type of deliverable:<br />
<br />
- one with explanatory text to guide rapporteurs<br />
<br />
- one without the explanatory text.<br />
<br />
'''NOTE:''' If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.<br />
<br />
[[File:Picture69.png|frameless]]<br />
<br />
=== Create a Contribution type: '''New Draft''' ===<br />
There are 2 ways to upload a new version of a Draft deliverable: <br />
<br />
- via the Contributions tab<br />
<br />
- via the Drafts tab (see 5.7)<br />
<br />
'''Contributions:'''<br />
<br />
* Select the Contributions tab<br />
[[File:Picture70.png|frameless]]<br />
* Click on New Draft in the drop-down menu<br />
<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab.<br />
<br />
==== '''New Draft -''' General tab ====<br />
* Complete the General tab<br />
[[File:Picture71.png|frameless]]<br />
<br />
Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
Type <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify the Source:<br />
<br />
* Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)<br />
<br />
'''NOTE:''' Mandatory fields are marked <span style="color: red;">*.</span><br />
<br />
4 different types of Source are available:<br />
<br />
[[File:Picture72.png|frameless]]<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|frameless]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
Next click on the '''Draft''' tab<br />
<br />
[[File:Picture75.png|frameless]]<br />
<br />
'''WI Committee''': Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
'''WI Reference:'''<br />
<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
[[File:Picture76.png|frameless|339x339px]]<br />
<br />
'''Version:'''<br />
<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system will confirm that the Contribution has been '''Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
[[File:Picture77.png|frameless]]<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the pc.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Upload a '''New Draft''' ===<br />
'''Main Contact''' *: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: Decision, Discussion or Information <br />
<br />
* Select the appropriate one<br />
<br />
Additional contact info: If applicable<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify from '''Source''':<br />
<br />
* Click on '''Change''', a pop-up Manage Source opens<br />
<br />
* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.<br />
* 4 different types of '''Source''' are available:<br />
<br />
* '''Organization(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''•ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* Other: Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
* Use the Filter, the Add button and the Done button to select the appropriate criteria<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for <span style="color: red;">*</span>: Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
<br />
'''Additional contact info:''' If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
<br />
WI Committee: Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
WI Reference:<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
Version:<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the General tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the PC.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Create a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
Find the Work Item Identification of the Draft to be uploaded.<br />
<br />
3 icons are available [[File:Glasses icon.PNG|frameless]] [[File:Windows-Manage.gif|frameless|13x13px]] [[File:Update.gif|frameless]] <br />
<br />
Click on the U icon [[File:Update.gif|frameless]]<br />
<br />
[[File:Picture78.png|frameless|800x800px]] <br />
<br />
A pop-up window opens. <br />
<br />
2 scenarios are possible.<br />
<br />
[[File:Picture80.png|433x433px]]<br />
<br />
'''Either:'''<br />
<br />
Upload a new draft:<br />
* Upload a new version for this Work Item by selecting '''Upload a new draft''' and finding it in a local file.<br />
<br />
* Confirm the new version number (i.e. 0.1.0)<br />
<br />
* Confirm the '''New Status.'''<br />
<br />
* Click on '''Save.'''<br />
'''Or:'''<br />
<br />
Change status of the latest draft:<br />
* Expand the drop down menu '''New Status''' to update the status of an already uploaded draft<br />
<br />
* Choose one of the maturity milestones:<br />
<br />
* Early draft,<br />
<br />
* Stable draft<br />
<br />
* Final draft for approval<br />
The system will automate a notification: '''Your draft has been successfully uploaded.'''<br />
<br />
As a result the Work Item journal is also updated in the Work Programme.<br />
<br />
=== Contribute a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
[[File:Picture81.png|800x800px]]<br />
* Click on the [[File:C icon.PNG|frameless]] icon that is on the same line as the Work Item reference<br />
The Contribution creation screen for type '''Draft''' opens.<br />
<br />
[[File:Picture82.png]]<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
* To modify “'''from Source'''”:<br />
<br />
* Click on '''Change''', a pop-up '''Manage Source''' opens<br />
[[File:Picture83.png|273x273px]]<br />
* NOTE: Mandatory fields are marked with *.<br />
<br />
* 4 different types of '''Source''' are available:<br />
[[File:Picture17.png|400x400px]]<br />
* '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
* '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* '''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* '''Other''': Free text describing a role not matching one of the above categories<br />
'''NOTE''': There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
[[File:Picture7c.jpg|701x701px]]<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information''' <br />
* Select the appropriate one '''Additional contact info''': If applicable<br />
'''Meeting – Allocation'''<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|507x507px]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross. [[File:Red Cross.png|frameless|15x15px]]<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
[[File:Picture87.png]]<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: New Draft ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
* Click on '''Upload/Make available'''<br />
There are 2 ways to proceed:<br />
* Either by requesting an automatically generated cover page<br />
* Or by selecting one in MS Word already saved on the PC.<br />
* The system will zip the cover page and Draft together<br />
* Click on '''Make available'''<br />
<br />
== See terms and abbreviations ==<br />
:<br />
{| class="wikitable"<br />
|'''EDRs''' ETSI Drafting Rules<br />
<br />
'''EG''' ETSI Guide<br />
<br />
'''EN''' European Standard<br />
<br />
'''ENAP''' EN Approval Procedure<br />
<br />
'''EP''' ETSI Project<br />
<br />
'''EPP''' ETSI Partnership Project<br />
<br />
'''ES''' ETSI Standard<br />
<br />
'''EWP''' ETSI Work Programme<br />
<br />
'''GR''' Group Report<br />
<br />
'''GS''' Group Specification<br />
<br />
'''HS''' Harmonised Standard<br />
<br />
'''IPR''' Intellectual Property Right<br />
<br />
'''ISG''' Industry Specification Group<br />
<br />
'''MAP''' Membership Approval Procedure<br />
|'''NSO''' National Standards Organization<br />
<br />
'''NWI''' New Work Item<br />
<br />
'''OCG''' Operational Co-ordination Group<br />
<br />
'''PAS''' Publicly Available Specification<br />
<br />
'''RoP''' ETSI Rules of Procedure<br />
<br />
'''SMP''' Standards Making Progress<br />
<br />
'''SR''' Special Report<br />
<br />
'''STF''' Special Task Force<br />
<br />
'''TB''' Technical Body<br />
<br />
'''TC''' Technical Committee<br />
<br />
'''ToR''' Terms of Reference<br />
<br />
'''TR''' Technical Report<br />
<br />
'''TS''' Technical Specification<br />
<br />
'''TWPs''' Technical Working Procedures<br />
<br />
'''WG''' Working Group<br />
<br />
'''WI''' Work Item<br />
|}</div>Singerhttps://help.etsi.org/index.php?title=File:Picture91.png&diff=3051File:Picture91.png2021-12-02T14:12:29Z<p>Singer: </p>
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<div></div>Singerhttps://help.etsi.org/index.php?title=File:Picture89.png&diff=3050File:Picture89.png2021-12-02T14:10:16Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=File:Picture92.png&diff=3049File:Picture92.png2021-12-02T14:07:05Z<p>Singer: </p>
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<div></div>Singerhttps://help.etsi.org/index.php?title=Contributions_application&diff=3048Contributions application2021-12-02T10:19:04Z<p>Singer: </p>
<hr />
<div>== Getting started - How to use the Contributions tool on the Portal ==<br />
Only users logged on the Portal can '''Reserve/Upload Contributions!'''<br />
<br />
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account''' <br />
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])<br />
<br />
[[File:Picture1.png|382x382px]]<br />
<br />
* Once logged on, select the relevant group, e.g. for Technical Committee '''DECT''': <br />
[[File:Picture2.png|400x400px]]<br />
* Select the tab “Contributions”<br />
<br />
=== Identify the Contribution type ===<br />
<br />
Under the '''New contribution''' drop-down list there are several types of contributions available<br />
<br />
[[File:Picture4.png|400x400px]]<br />
<br />
See below links to information about the types '''New Draft''' and '''New WI Proposal / Description''':<br />
<br />
:<br />
{| class="wikitable"<br />
|+<br />
![[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contributi]]<nowiki/>on [[Newcontribution#Create a contribution type: New WI Proposal / Description|type: '''New WI Proposal / Descriptio''']]<nowiki/>n<br />
|-<br />
|[[Newcontribution#Create a contribution type: New Draft|Create a contribution type]][[Newcontribution#Create a contribution type: New Draft|: '''New Draft''']]<br />
|-<br />
|[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]<br />
|}<br />
<br />
== Create contribution type: '''Other Contribution''' ==<br />
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.<br />
<br />
[[File:Picture4.png|400x400px]]<br />
* Click on '''Other Contribution''' in the drop-down menu<br />
'''NOTES:''' <br />
<br />
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.<br />
<br />
Mandatory fields are marked with a red asterix <span style="color: red;">*</span>.<br />
<br />
=== General tab ===<br />
[[File:Picture5b.jpg|frameless|353x353px]]<br />
<br />
'''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the Source:<br />
* Click on '''Change'''(a pop-up '''Manage Source''' opens<br />
[[File:Picture6.png|frameless|400x400px]]<br />
<br />
'''Abstract''': Complementary document information can be added in this field.<br />
<br />
4 different types of '''Source''' are available:<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: The logged-in user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>:'''Decision,''' '''Discussion''' or '''Information'''<br />
<br />
Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
*Click on the '''Change''' button to assign the contribution to a future meeting<br />
<br />
[[File:Change.png|frameless|211x211px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ). Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
:[[File:Assign.png|frameless|511x511px]]<br />
::The system will return to the contribution creation screen ). <br />
::Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
::'''Related WIs or Deliverables'''<br />
:: • Click on the '''Change''' button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group.<br />
:: • Select the relevant work item(s) in the displayed list and click on '''Add'''. The selected Work Item(s) appears in '''List of related WIs'''. <br />
::[[File:Picture8.png|frameless|373x373px]] <br />
:: (To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ) <br />
:: • Click on '''Done''' and the system returns to the Contribution creation screen.<br />
=== Related Contributions tab ===<br />
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).<br />
<br />
This would be used for transparency when there are existing contributions on the same topic.<br />
<br />
To complete the '''Related Contributions''' tab:<br />
<br />
* Find the contribution in the list or using the '''Filter''' button<br />
<br />
* Click on '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED.'''<br />
<br />
'''NOTES:''' <br />
<br />
A contribution in status Reserved can be edited without generating a new file.<br />
<br />
Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
=== Create a cover page for type: Other Contribution ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
[[File:Picture9.jpg|frameless|403x403px]]<br />
<br />
To generate a cover page:<br />
<br />
* Click on '''Get cover page'''<br />
** an MS Word file will de downloaded.<br />
*** This file is pre-filled with the information you have entered in the '''General''' tab<br />
*** The file name starts with the identifier of your contribution<br />
** Open it<br />
<br />
* Type the content of your contribution in the body of the file and '''Save'''<br />
<br />
* If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.<br />
<br />
=== Make available a Contribution type: Other Contribution ===<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture10.png|frameless]] <br />
<br />
* Select the zip file<br />
[[File:Picture11.png|frameless]]<br />
* Click on '''Make Available'''<br />
<br />
The contribution with a full filename will then be available on the ETSI portal.<br />
<br />
[[File:Picture12.png|frameless|618x618px]]<br />
<br />
* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded [[File:Picture13.png|frameless]]<br />
<br />
== Create a Contribution type: New Work Item (NWI) Proposal ==<br />
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.<br />
<br />
[[File:Picture14.png|frameless]]<br />
<br />
* Click on '''New WI Proposal / Description''' in the dropdown menu <br />
<br />
For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.<br />
<br />
[[File:Picture15.png|frameless]]<br />
<br />
To see how to complete these tabs, see the next pages in this Helpfile.<br />
<br />
=== General tab ===<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab <br />
<br />
Mandatory fields are marked with <span style="color: red;">*</span><br />
<br />
'''Title''' <span style="color: red;">*</span>: To describe the content of the contribution<br />
<br />
(The system will use the title given in this field as the name of the uploaded file)<br />
<br />
'''Type''' <span style="color: red;">*</span>: New WI Proposal / Description type is pre-selected<br />
<br />
'''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the source:<br />
<br />
* Click on the '''Change''' button (a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')<br />
[[File:Picture16.png|frameless]]<br />
<br />
4 different types of '''Source''' are available:<br />
<br />
'''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
'''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
'''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
[[File:Picture17.png|frameless]]<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|525x525px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG <br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion or Information''' <br />
<br />
* Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' button to assign the contribution to a future meeting<br />
[[File:Change.png|frameless|206x206px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture20.png|frameless|418x418px]]<br />
<br />
The system returns to the contribution creation screen (click '''Next''' on this page).<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
'''Related WIs or Deliverables'''<br />
<br />
* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.<br />
[[File:Picture21.png|frameless]]<br />
<br />
The system displays all the work items attached to the group.<br />
<br />
* Select the relevant work item(s) in the displayed list and click on '''Add'''.<br />
<br />
(To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
The selected Work Item(s) appear on the left part of the screen.<br />
<br />
[[File:Picture22.png|frameless|394x394px]]<br />
<br />
* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached. <br />
<br />
* '''Abstract:''' Complementary document information can be added in this field.<br />
<br />
=== WI Details tab - Introduction ===<br />
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, <br />
* Select '''Creation of a New WI''' (Deliverable)<br />
[[File:Picture23.png|frameless]]<br />
<br />
To complete the WI Details tab for the Revision of an existing Work Item<br />
* Select '''Revision of an existing Deliverable'''<br />
<br />
=== WI Details tab - Creation of a New Deliverable ===<br />
'''Mandatory fields are marked with''' <span style="color: red;">*</span><br />
<br />
'''WI Committee''' *: TB/WG/ISG automatically set by the system<br />
<br />
* Use the drop down menu to change Technical Body or Working Group or Industry Specification Group.<br />
<br />
'''Project:''' Only used in cases where projects have been defined such as Release 2, Release 3)<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: New (by default)<br />
<br />
'''Standard Type''' <span style="color: red;">*</span>: <br />
<br />
* Click on the drop down menu and select an ETSI deliverable type<br />
<br />
'''NOTE:''' For ISGs only deliverable types GR and GS are permitted.<br />
<br />
'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.<br />
<br />
[[File:Picture23.png|frameless|434x434px]]<br />
<br />
'''Requested WI Reference''':<br />
<br />
'''First field''': prefilled with the name of the ETSI Group.<br />
<br />
'''Second field:''' the next available ETSI WI Reference number (can be manually updated).<br />
<br />
'''Third field:''' optional for a series of documents divided in parts.<br />
[[File:Picture24.png|left|frameless|446x446px]]<br />
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives], TWP, Clause 1.6).<br />
<br />
'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.<br />
<br />
'''Formal Title 3''': Indicates the separate parts of a specification.<br />
<br />
'''Working Title''': Short name that is displayed on the '''Latest Drafts''' application on the portal.<br />
<br />
'''Scope of Work''':<br />
<br />
* Explain the work to be done.<br />
<br />
'''Rapporteur:'''<br />
<br />
* From the drop down menu type the first name or the surname and the full details will appear.<br />
<br />
Only names registered in the ETSI database will be displayed.<br />
<br />
'''Supporting companies''':<br />
<br />
* Click on '''Add/Remove'''.<br />
[[File:Picture25.png|frameless|373x373px]]<br />
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.<br />
<br />
The full name should appear in the box below.<br />
<br />
* Select the organisation from the list and click on '''Add''', or double click on the name to move it to the left side of the screen.<br />
<br />
'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.<br />
<br />
[[File:Picture88.png|frameless]]<br />
<br />
'''Design for All Assessment:'''<br />
<br />
* Click on the '''Assess''' button, review the fields and click '''Done'''.<br />
[[File:Picture26.png|frameless|389x389px]]<br />
<br />
To complete the '''Schedule, Aspects''' and '''Keywords''' and '''Frequencies''' fields:<br />
<br />
* Expand the drop down menus on the right side of the screen to open (and close) these sections.<br />
<br />
'''Schedule:''' <br />
<br />
* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.<br />
<br />
'''Aspects and Keywords''':<br />
* Select the appropriate Aspects.<br />
'''Users'''<br />
<br />
What is the end-use of the proposed ETSI Deliverable?<br />
<br />
Is it of interest to companies/organizations outside the telecommunications industry?<br />
<br />
Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?<br />
<br />
Will it improve privacy and security of user communications? <br />
<br />
'''Consumers'''<br />
<br />
Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?<br />
<br />
Are there aspects related to individuals’ accessibility to products or services? <br />
<br />
If so, then consumer representatives need to participate.<br />
<br />
'''Environment issues'''<br />
<br />
Does the subject have any relevance or potential impact for the environment?<br />
<br />
Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?<br />
<br />
If so, then the work needs to involve environmental stakeholders.<br />
<br />
'''Labour'''<br />
<br />
Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?<br />
<br />
Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?<br />
<br />
If so, then worker representatives should be consulted.<br />
<br />
'''SMEs'''<br />
<br />
Will the ETSI Deliverable be of particular interest for SMEs, for example will it be especially be useful for smaller companies?<br />
<br />
Will its implementation have particular implications for SMEs?<br />
<br />
If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?<br />
<br />
Is the ETSI Deliverable likely to be used as reference in public procurement?<br />
<br />
Do you consider that the participation of SMEs in your technical group should be increased?<br />
<br />
Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?<br />
<br />
'''Security and privacy'''<br />
<br />
Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.<br />
<br />
Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?<br />
<br />
If so, due reference is needed on the Work Item form.<br />
<br />
* Select Keywords by clicking on '''Add/Remove.'''<br />
<br />
* Search the keywords and add them with a double click.<br />
<br />
* Click '''Done''' to save the selection and close the window.<br />
<br />
A minimum of 2 Keywords are required.<br />
<br />
[[File:Picture27.png|frameless]]<br />
<br />
'''Frequencies''': (If applicable)<br />
<br />
* Select application using the drop down menu and the related frequency.<br />
<br />
<br />
'''NOTE''': If the WI Details tab is not fully completed it is not possible to '''ACCEPT''' the WI proposal.<br />
<br />
=== WI Details tab - Revision of an existing Deliverable ===<br />
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp Work Programme] and pre-fill a number of fields.<br />
<br />
[[File:Picture28.png|frameless|435x435px]]<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)<br />
<br />
* Enter the ETSI number (e.g. GR NFV-IFA028) or the Work Item reference using the drop down menu.<br />
<br />
* Verify and update, as necessary<br />
<br />
* Click on '''Save changes'''.<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED'''.<br />
<br />
=== Check a Work Item (WI) Proposal / Description ===<br />
During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:<br />
<br />
'''''WI proposal is NOT READY for approval (mouse over to see why)'''''<br />
<br />
[[File:Picture29.png|frameless|443x443px]]<br />
<br />
* Put mouse over this warning to see the missing information.<br />
<br />
The warning is refreshed automatically.<br />
<br />
Once all the mandatory fields in the WI Details tab have been filled in, the system will display:<br />
<br />
'''''WI proposal is complete (READY for approval)'''''<br />
<br />
[[File:Picture30.png|frameless|434x434px]]<br />
<br />
A contribution in status '''Reserved''' does not need to uploaded straight away.<br />
<br />
'''If the proposal is incomplete:'''<br />
<br />
* Select '''Complete now''' or '''Complete later'''<br />
[[File:Picture31.png|frameless]]<br />
<br />
'''If the proposal is complete''':<br />
<br />
* Select '''Yes now''' or '''No later'''<br />
[[File:Picture32.png|frameless]]<br />
<br />
'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.<br />
<br />
=== Create a cover page for a New WI Proposal / Description ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
A cover page can be generated in 2 ways.<br />
<br />
By the system or by the user or<br />
<br />
By the system:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
A zip file will be generated with the cover page and the NWI proposal.<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture33.png|frameless]]<br />
<br />
By the user:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
* Update the cover page in MS Word and save.<br />
<br />
* Zip the cover page and contribution together<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture34.png|frameless]]<br />
<br />
=== Preliminary Work Item number (PWI) ===<br />
The '''PWI''' is the identification number of the Work Item until it is approved at the TB/ISG level.<br />
<br />
Once approved at TB/ISG level the Work Item will get the WI reference as displayed in the Work Item form.<br />
<br />
The PWI number consists of the following:<br />
<br />
[[File:Picture35.png|frameless]]<br />
<br />
'''PWI_TB/ISG name_Year + sequence number_version'''<br />
<br />
For example, '''PWI_MEC_1749_v2''' is a proposed Work Item to ISG MEC, the 49<sup>th</sup> proposal in 2017 and it is version 2 of the proposal).<br />
<br />
The PWI number is visible in 2 places:<br />
<br />
[[File:Picture36.png|frameless]]<br />
<br />
1.In the '''WI Details''' tab in the NWI proposal<br />
<br />
2. In the Work Programme<br />
<br />
=== Make Available a New WI Proposal / Description ===<br />
The '''Related Contributions''' tab allows:<br />
<br />
Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.<br />
<br />
[[File:Picture37.png|frameless]]<br />
<br />
=== Related Contribution tab ===<br />
Search by either a keyword or the Contribution number using<br />
<br />
* Select the related '''Contribution''' in the list<br />
<br />
* Click '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
[[File:Picture38.png|frameless]]<br />
<br />
'''NOTE:''' Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
=== History tab ===<br />
The '''History tab''' displays the life-cycle of a contribution.<br />
<br />
[[File:Picture39.png|frameless|471x471px]]<br />
<br />
== Revise a Contribution - Introduction ==<br />
To update the content of a Contribution which is currently in the status '''Available'''<br />
* Create a Revision of the Contribution via:<br />
a) The '''Contributions''' tab<br />
<br />
[[File:Picture40.png|frameless]]<br />
<br />
or<br />
<br />
b) The '''Meetings''' tab<br />
<br />
[[File:Picture41.png|frameless]]<br />
<br />
=== Revise a Contribution type: Other ===<br />
From the '''Contributions''' tab:<br />
*Identify the Contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] .The '''General''' tab opens<br />
[[File:Picture42.png|frameless]]<br />
* Click '''Revise''' on the bottom of the screen<br />
[[File:Picture43.png|frameless]]<br />
* Update the fields (e.g. Meeting Allocation, Abstract)<br />
<br />
* Select the revised file to upload<br />
<br />
* Click on '''Save changes''' followed by '''Upload/Make Available'''<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
From the '''Meetings''' tab:<br />
* Identify the meeting that the contribution is attributed to<br />
<br />
[[File:Picture44c.png|frameless|392x392px]]<br />
* Click on the meeting hyperlink <br />
The '''Meeting Information''' page opens.<br />
* Click on the link to '''List of 25 Contributions assigned to this meeting'''<br />
[[File:Picture43b.png|frameless]]<br />
<br />
* Identify the contribution to revise and click on the glasses icon. [[File:Glasses icon.PNG|frameless]] <br />
The General tab opens <br />
* Click on '''Revise''' on the bottom of the screen.<br />
[[File:Picture46.png|frameless]]<br />
* Update the fields (Meeting Allocation, Abstract)<br />
* Select the revised file to upload<br />
* Click on '''Save changes''' followed by '''Upload/Make Available.''' <br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
=== Revise a Contribution type: NWI Proposal / Description ===<br />
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.<br />
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] . The contribution details page will open.<br />
[[File:Picture47.png|frameless]]<br />
* Click on '''Revise'''<br />
[[File:Picture48.png|frameless]]<br />
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)<br />
[[File:Picture49.png|frameless]]<br />
* Open the '''WI Details''' tab to insert new information<br />
[[File:Picture50.png|frameless]]<br />
* Click on '''Save changes''' followed by '''Upload/make Available'''.<br />
<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
'''NOTE''': The PWI number will also be revised.<br />
<br />
== Change the status '''Available''' of a Contribution - Introduction ==<br />
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.<br />
<br />
=== Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other===<br />
<br />
From the '''Contributions''' tab: Identify the Contribution to be revised and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]<br />
<br />
[[File:Picture52.png|frameless|320x320px]]<br />
* Click on the appropriate '''status''' button<br />
[[File:Picture53.png|frameless|338x338px]]<br />
<br />
'''Status options:'''<br />
<br />
[[File:Picture51.png|frameless]]<br />
<br />
<br />
Status '''Accepted'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.<br />
<br />
[[File:Picture54.png|frameless]]<br />
<br />
'''NOTE''': It is not possible to revise an Accepted Contribution.<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK'''.<br />
The new status is reflected in the General tab of the '''Contribution'''.<br />
<br />
Status '''Rejected'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and '''Rejected'''.<br />
<br />
[[File:Picture55.png|frameless]]<br />
<br />
'''NOTE:''' It is not possible to revise a Rejected Contribution.<br />
<br />
A pop-up window will open.<br />
* Enter comments (mandatory) and click '''OK'''.<br />
The new status is reflected in the '''Genera'''l tab of the Contribution<br />
<br />
Status '''Noted'''<br />
<br />
[[File:Picture56.png|frameless]]<br />
<br />
A contribution For '''Information''' or '''For Discussion''' has been presented and either no further action is required or the proposal needs further enhancement.<br />
<br />
Options:<br />
<br />
Status '''Noted'''<br />
<br />
Status '''Noted Revision Requested'''<br />
<br />
A contribution '''For Decision''' may additionally have Status '''Noted with Revision Requested & pre-approved'''.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''OK'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
Status '''Postpone'''<br />
<br />
This status can be reversed by clicking on the button '''Un Postpone'''.<br />
<br />
Status '''Withdraw'''<br />
<br />
[[File:Picture57.png|frameless]]<br />
<br />
'''NOTE:''' A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''Withdraw'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
* <br />
<br />
=== Change the status of Contribution type: NWI Proposal / Description ===<br />
To Accept a New Work Item Proposal / Description there are two scenarios:<br />
* TB/ISG level<br />
<br />
* Working Group level (followed by TB/ISG approval)<br />
<br />
=== To Accept a NWI Proposal created at TB/ISG level ===<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture58.png|frameless]]<br />
<br />
Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:<br />
* Click on '''Accept'''<br />
[[File:Picture59.png|frameless]]<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK.'''<br />
[[File:Picture60.png|frameless]]<br />
<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
=== To Accept a NWI Proposal created at WG level ===<br />
A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.<br />
<br />
There are 2 ways:<br />
*Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal<br />
[[File:Picture61.png|frameless]]<br />
* Select '''Submit to ERM''' for approval in the General tab<br />
[[File:Picture62.png|frameless]]<br />
* Select the appropriate meeting from the drop down list<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
Alternatively<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture63b.png|frameless]]<br />
* Click on Accept followed by Create new from this one in the General tab.<br />
[[File:Picture63.png|frameless]]<br />
<br />
=== To Progress a NWI Proposal created at WG level ===<br />
A new contribution page will open with the WI '''Details''' tab pre-filled<br />
* Update the Source with the WG name<br />
<br />
* Change the Input for committee to the parent TB/ISG<br />
<br />
* Allocate the WI proposal to the next available meeting by clicking on the Change button<br />
[[File:Picture64.png|frameless]]<br />
* Click on '''Save changes'''<br />
A pop-up window will open<br />
* Click on '''Yes''' now<br />
[[File:Picture65.png|frameless]]<br />
<br />
The WI proposal will be Reserved and allocated a Contribution number.<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture66.png|frameless]]<br />
* Select '''Make available'''<br />
[[File:Picture68.png|frameless]]<br />
<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
== Drafts (of ETSI Standards) - Introduction ==<br />
'''To create the first version of a Draft'''<br />
<br />
* Download the deliverable templates from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] webpages<br />
[[File:EditHelp.jpg|600x600px]]<br />
* These are in MS Word and contain essential titles and text blocks.<br />
<br />
* Select the appropriate deliverable type (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3).<br />
<br />
=== Find the templates for ETSI deliverables ===<br />
There are 2 skeletons for each type of deliverable:<br />
<br />
- one with explanatory text to guide rapporteurs<br />
<br />
- one without the explanatory text.<br />
<br />
'''NOTE:''' If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.<br />
<br />
[[File:Picture69.png|frameless]]<br />
<br />
=== Create a Contribution type: '''New Draft''' ===<br />
There are 2 ways to upload a new version of a Draft deliverable: <br />
<br />
- via the Contributions tab<br />
<br />
- via the Drafts tab (see 5.7)<br />
<br />
'''Contributions:'''<br />
<br />
* Select the Contributions tab<br />
[[File:Picture70.png|frameless]]<br />
* Click on New Draft in the drop-down menu<br />
<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab.<br />
<br />
==== '''New Draft -''' General tab ====<br />
* Complete the General tab<br />
[[File:Picture71.png|frameless]]<br />
<br />
Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
Type <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify the Source:<br />
<br />
* Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)<br />
<br />
'''NOTE:''' Mandatory fields are marked <span style="color: red;">*.</span><br />
<br />
4 different types of Source are available:<br />
<br />
[[File:Picture72.png|frameless]]<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|frameless]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
Next click on the '''Draft''' tab<br />
<br />
[[File:Picture75.png|frameless]]<br />
<br />
'''WI Committee''': Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
'''WI Reference:'''<br />
<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
[[File:Picture76.png|frameless|339x339px]]<br />
<br />
'''Version:'''<br />
<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system will confirm that the Contribution has been '''Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
[[File:Picture77.png|frameless]]<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the pc.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Upload a '''New Draft''' ===<br />
'''Main Contact''' *: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: Decision, Discussion or Information <br />
<br />
* Select the appropriate one<br />
<br />
Additional contact info: If applicable<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify from '''Source''':<br />
<br />
* Click on '''Change''', a pop-up Manage Source opens<br />
<br />
* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.<br />
* 4 different types of '''Source''' are available:<br />
<br />
* '''Organization(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''•ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* Other: Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
* Use the Filter, the Add button and the Done button to select the appropriate criteria<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for <span style="color: red;">*</span>: Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
<br />
'''Additional contact info:''' If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
<br />
WI Committee: Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
WI Reference:<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
Version:<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the General tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the PC.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Create a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
Find the Work Item Identification of the Draft to be uploaded.<br />
<br />
3 icons are available [[File:Glasses icon.PNG|frameless]] [[File:Windows-Manage.gif|frameless|13x13px]] [[File:Update.gif|frameless]] <br />
<br />
Click on the U icon [[File:Update.gif|frameless]]<br />
<br />
[[File:Picture78.png|frameless|800x800px]] <br />
<br />
A pop-up window opens. <br />
<br />
2 scenarios are possible.<br />
<br />
[[File:Picture80.png|433x433px]]<br />
<br />
'''Either:'''<br />
<br />
Upload a new draft:<br />
* Upload a new version for this Work Item by selecting '''Upload a new draft''' and finding it in a local file.<br />
<br />
* Confirm the new version number (i.e. 0.1.0)<br />
<br />
* Confirm the '''New Status.'''<br />
<br />
* Click on '''Save.'''<br />
'''Or:'''<br />
<br />
Change status of the latest draft:<br />
* Expand the drop down menu '''New Status''' to update the status of an already uploaded draft<br />
<br />
* Choose one of the maturity milestones:<br />
<br />
* Early draft,<br />
<br />
* Stable draft<br />
<br />
* Final draft for approval<br />
The system will automate a notification: '''Your draft has been successfully uploaded.'''<br />
<br />
As a result the Work Item journal is also updated in the Work Programme.<br />
<br />
=== Contribute a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
[[File:Picture81.png|800x800px]]<br />
* Click on the [[File:C icon.PNG|frameless]] icon that is on the same line as the Work Item reference<br />
The Contribution creation screen for type '''Draft''' opens.<br />
<br />
[[File:Picture82.png]]<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
* To modify “'''from Source'''”:<br />
<br />
* Click on '''Change''', a pop-up '''Manage Source''' opens<br />
[[File:Picture83.png|273x273px]]<br />
* NOTE: Mandatory fields are marked with *.<br />
<br />
* 4 different types of '''Source''' are available:<br />
[[File:Picture17.png|400x400px]]<br />
* '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
* '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* '''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* '''Other''': Free text describing a role not matching one of the above categories<br />
'''NOTE''': There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
[[File:Picture7c.jpg|701x701px]]<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information''' <br />
* Select the appropriate one '''Additional contact info''': If applicable<br />
'''Meeting – Allocation'''<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|507x507px]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross. [[File:Red Cross.png|frameless|15x15px]]<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
[[File:Picture87.png]]<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: New Draft ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
* Click on '''Upload/Make available'''<br />
There are 2 ways to proceed:<br />
* Either by requesting an automatically generated cover page<br />
* Or by selecting one in MS Word already saved on the PC.<br />
* The system will zip the cover page and Draft together<br />
* Click on '''Make available'''<br />
<br />
== See terms and abbreviations ==<br />
:<br />
{| class="wikitable"<br />
|'''EDRs''' ETSI Drafting Rules<br />
<br />
'''EG''' ETSI Guide<br />
<br />
'''EN''' European Standard<br />
<br />
'''ENAP''' EN Approval Procedure<br />
<br />
'''EP''' ETSI Project<br />
<br />
'''EPP''' ETSI Partnership Project<br />
<br />
'''ES''' ETSI Standard<br />
<br />
'''EWP''' ETSI Work Programme<br />
<br />
'''GR''' Group Report<br />
<br />
'''GS''' Group Specification<br />
<br />
'''HS''' Harmonised Standard<br />
<br />
'''IPR''' Intellectual Property Right<br />
<br />
'''ISG''' Industry Specification Group<br />
<br />
'''MAP''' Membership Approval Procedure<br />
|'''NSO''' National Standards Organization<br />
<br />
'''NWI''' New Work Item<br />
<br />
'''OCG''' Operational Co-ordination Group<br />
<br />
'''PAS''' Publicly Available Specification<br />
<br />
'''RoP''' ETSI Rules of Procedure<br />
<br />
'''SMP''' Standards Making Progress<br />
<br />
'''SR''' Special Report<br />
<br />
'''STF''' Special Task Force<br />
<br />
'''TB''' Technical Body<br />
<br />
'''TC''' Technical Committee<br />
<br />
'''ToR''' Terms of Reference<br />
<br />
'''TR''' Technical Report<br />
<br />
'''TS''' Technical Specification<br />
<br />
'''TWPs''' Technical Working Procedures<br />
<br />
'''WG''' Working Group<br />
<br />
'''WI''' Work Item<br />
|}</div>Singerhttps://help.etsi.org/index.php?title=File:Picture88.png&diff=3047File:Picture88.png2021-12-02T10:15:53Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=Contributions_application&diff=3046Contributions application2021-11-26T08:00:04Z<p>Singer: </p>
<hr />
<div>== Getting started - How to use the Contributions tool on the Portal ==<br />
Only users logged on the Portal can '''Reserve/Upload Contributions!'''<br />
<br />
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account''' <br />
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])<br />
<br />
[[File:Picture1.png|382x382px]]<br />
<br />
* Once logged on, select the relevant group, e.g. for Technical Committee '''DECT''': <br />
[[File:Picture2.png|400x400px]]<br />
* Select the tab “Contributions”<br />
<br />
=== Identify the Contribution type ===<br />
<br />
Under the '''New contribution''' drop-down list there are several types of contributions available<br />
<br />
[[File:Picture4.png|400x400px]]<br />
<br />
See below links to information about the types '''New Draft''' and '''New WI Proposal / Description''':<br />
<br />
:<br />
{| class="wikitable"<br />
|+<br />
![[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contributi]]<nowiki/>on [[Newcontribution#Create a contribution type: New WI Proposal / Description|type: '''New WI Proposal / Descriptio''']]<nowiki/>n<br />
|-<br />
|[[Newcontribution#Create a contribution type: New Draft|Create a contribution type]][[Newcontribution#Create a contribution type: New Draft|: '''New Draft''']]<br />
|-<br />
|[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]<br />
|}<br />
<br />
== Create contribution type: '''Other Contribution''' ==<br />
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.<br />
<br />
[[File:Picture4.png|400x400px]]<br />
* Click on '''Other Contribution''' in the drop-down menu<br />
'''NOTES:''' <br />
<br />
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.<br />
<br />
Mandatory fields are marked with a red asterix <span style="color: red;">*</span>.<br />
<br />
=== General tab ===<br />
[[File:Picture5b.jpg|frameless|353x353px]]<br />
<br />
'''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the Source:<br />
* Click on '''Change'''(a pop-up '''Manage Source''' opens<br />
[[File:Picture6.png|frameless|400x400px]]<br />
<br />
'''Abstract''': Complementary document information can be added in this field.<br />
<br />
4 different types of '''Source''' are available:<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: The logged-in user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>:'''Decision,''' '''Discussion''' or '''Information'''<br />
<br />
Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
*Click on the '''Change''' button to assign the contribution to a future meeting<br />
<br />
[[File:Change.png|frameless|211x211px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ). Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
:[[File:Assign.png|frameless|511x511px]]<br />
::The system will return to the contribution creation screen ). <br />
::Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
::'''Related WIs or Deliverables'''<br />
:: • Click on the '''Change''' button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group.<br />
:: • Select the relevant work item(s) in the displayed list and click on '''Add'''. The selected Work Item(s) appears in '''List of related WIs'''. <br />
::[[File:Picture8.png|frameless|373x373px]] <br />
:: (To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ) <br />
:: • Click on '''Done''' and the system returns to the Contribution creation screen.<br />
=== Related Contributions tab ===<br />
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).<br />
<br />
This would be used for transparency when there are existing contributions on the same topic.<br />
<br />
To complete the '''Related Contributions''' tab:<br />
<br />
* Find the contribution in the list or using the '''Filter''' button<br />
<br />
* Click on '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED.'''<br />
<br />
'''NOTES:''' <br />
<br />
A contribution in status Reserved can be edited without generating a new file.<br />
<br />
Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
=== Create a cover page for type: Other Contribution ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
[[File:Picture9.jpg|frameless|403x403px]]<br />
<br />
To generate a cover page:<br />
<br />
* Click on '''Get cover page'''<br />
** an MS Word file will de downloaded.<br />
*** This file is pre-filled with the information you have entered in the '''General''' tab<br />
*** The file name starts with the identifier of your contribution<br />
** Open it<br />
<br />
* Type the content of your contribution in the body of the file and '''Save'''<br />
<br />
* If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.<br />
<br />
=== Make available a Contribution type: Other Contribution ===<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture10.png|frameless]] <br />
<br />
* Select the zip file<br />
[[File:Picture11.png|frameless]]<br />
* Click on '''Make Available'''<br />
<br />
The contribution with a full filename will then be available on the ETSI portal.<br />
<br />
[[File:Picture12.png|frameless|618x618px]]<br />
<br />
* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded [[File:Picture13.png|frameless]]<br />
<br />
== Create a Contribution type: New Work Item (NWI) Proposal ==<br />
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.<br />
<br />
[[File:Picture14.png|frameless]]<br />
<br />
* Click on '''New WI Proposal / Description''' in the dropdown menu <br />
<br />
For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.<br />
<br />
[[File:Picture15.png|frameless]]<br />
<br />
To see how to complete these tabs, see the next pages in this Helpfile.<br />
<br />
=== General tab ===<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab <br />
<br />
Mandatory fields are marked with <span style="color: red;">*</span><br />
<br />
'''Title''' <span style="color: red;">*</span>: To describe the content of the contribution<br />
<br />
(The system will use the title given in this field as the name of the uploaded file)<br />
<br />
'''Type''' <span style="color: red;">*</span>: New WI Proposal / Description type is pre-selected<br />
<br />
'''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the source:<br />
<br />
* Click on the '''Change''' button (a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')<br />
[[File:Picture16.png|frameless]]<br />
<br />
4 different types of '''Source''' are available:<br />
<br />
'''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
'''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
'''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
[[File:Picture17.png|frameless]]<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|525x525px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG <br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion or Information''' <br />
<br />
* Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' button to assign the contribution to a future meeting<br />
[[File:Change.png|frameless|206x206px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture20.png|frameless|418x418px]]<br />
<br />
The system returns to the contribution creation screen (click '''Next''' on this page).<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
'''Related WIs or Deliverables'''<br />
<br />
* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.<br />
[[File:Picture21.png|frameless]]<br />
<br />
The system displays all the work items attached to the group.<br />
<br />
* Select the relevant work item(s) in the displayed list and click on '''Add'''.<br />
<br />
(To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
The selected Work Item(s) appear on the left part of the screen.<br />
<br />
[[File:Picture22.png|frameless|394x394px]]<br />
<br />
* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached. <br />
<br />
* '''Abstract:''' Complementary document information can be added in this field.<br />
<br />
=== WI Details tab - Introduction ===<br />
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, <br />
* Select '''Creation of a New WI''' (Deliverable)<br />
[[File:Picture23.png|frameless]]<br />
<br />
To complete the WI Details tab for the Revision of an existing Work Item<br />
* Select '''Revision of an existing Deliverable'''<br />
<br />
=== WI Details tab - Creation of a New Deliverable ===<br />
'''Mandatory fields are marked with''' <span style="color: red;">*</span><br />
<br />
'''WI Committee''' *: TB/WG/ISG automatically set by the system<br />
<br />
* Use the drop down menu to change Technical Body or Working Group or Industry Specification Group.<br />
<br />
'''Project:''' Only used in cases where projects have been defined such as Release 2, Release 3)<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: New (by default)<br />
<br />
'''Standard Type''' <span style="color: red;">*</span>: <br />
<br />
* Click on the drop down menu and select an ETSI deliverable type<br />
<br />
'''NOTE:''' For ISGs only deliverable types GR and GS are permitted.<br />
<br />
'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.<br />
<br />
[[File:Picture23.png|frameless|434x434px]]<br />
<br />
'''Requested WI Reference''':<br />
<br />
'''First field''': prefilled with the name of the ETSI Group.<br />
<br />
'''Second field:''' the next available ETSI WI Reference number (can be manually updated).<br />
<br />
'''Third field:''' optional for a series of documents divided in parts.<br />
[[File:Picture24.png|left|frameless|446x446px]]<br />
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives], TWP, Clause 1.6).<br />
<br />
'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.<br />
<br />
'''Formal Title 3''': Indicates the separate parts of a specification.<br />
<br />
'''Working Title''': Short name that is displayed on the '''Latest Drafts''' application on the portal.<br />
<br />
'''Scope of Work''':<br />
<br />
* Explain the work to be done.<br />
<br />
'''Rapporteur:'''<br />
<br />
* From the drop down menu type the first name or the surname and the full details will appear.<br />
<br />
Only names registered in the ETSI database will be displayed.<br />
<br />
'''Supporting companies''':<br />
<br />
* Click on '''Add/Remove'''.<br />
[[File:Picture25.png|frameless|373x373px]]<br />
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.<br />
<br />
The full name should appear in the box below.<br />
<br />
* Select the organisation from the list and click on '''Add''', or double click on the name to move it to the left side of the screen.<br />
<br />
'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.<br />
<br />
'''Design for All Assessment:'''<br />
<br />
* Click on the '''Assess''' button, review the fields and click '''Done'''.<br />
[[File:Picture26.png|frameless|389x389px]]<br />
<br />
To complete the '''Schedule, Aspects''' and '''Keywords''' and '''Frequencies''' fields:<br />
<br />
* Expand the drop down menus on the right side of the screen to open (and close) these sections.<br />
<br />
'''Schedule:''' <br />
<br />
* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.<br />
<br />
'''Aspects and Keywords''':<br />
* Select the appropriate Aspects.<br />
'''Users'''<br />
<br />
What is the end-use of the proposed ETSI Deliverable?<br />
<br />
Is it of interest to companies/organizations outside the telecommunications industry?<br />
<br />
Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?<br />
<br />
Will it improve privacy and security of user communications? <br />
<br />
'''Consumers'''<br />
<br />
Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?<br />
<br />
Are there aspects related to individuals’ accessibility to products or services? <br />
<br />
If so, then consumer representatives need to participate.<br />
<br />
'''Environment issues'''<br />
<br />
Does the subject have any relevance or potential impact for the environment?<br />
<br />
Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?<br />
<br />
If so, then the work needs to involve environmental stakeholders.<br />
<br />
'''Labour'''<br />
<br />
Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?<br />
<br />
Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?<br />
<br />
If so, then worker representatives should be consulted.<br />
<br />
'''SMEs'''<br />
<br />
Will the ETSI Deliverable be of particular interest for SMEs, for example will it be especially be useful for smaller companies?<br />
<br />
Will its implementation have particular implications for SMEs?<br />
<br />
If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?<br />
<br />
Is the ETSI Deliverable likely to be used as reference in public procurement?<br />
<br />
Do you consider that the participation of SMEs in your technical group should be increased?<br />
<br />
Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?<br />
<br />
'''Security and privacy'''<br />
<br />
Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.<br />
<br />
Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?<br />
<br />
If so, due reference is needed on the Work Item form.<br />
<br />
* Select Keywords by clicking on '''Add/Remove.'''<br />
<br />
* Search the keywords and add them with a double click.<br />
<br />
* Click '''Done''' to save the selection and close the window.<br />
<br />
A minimum of 2 Keywords are required.<br />
<br />
[[File:Picture27.png|frameless]]<br />
<br />
'''Frequencies''': (If applicable)<br />
<br />
* Select application using the drop down menu and the related frequency.<br />
<br />
<br />
'''NOTE''': If the WI Details tab is not fully completed it is not possible to '''ACCEPT''' the WI proposal.<br />
<br />
=== WI Details tab - Revision of an existing Deliverable ===<br />
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp Work Programme] and pre-fill a number of fields.<br />
<br />
[[File:Picture28.png|frameless|435x435px]]<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)<br />
<br />
* Enter the ETSI number (e.g. GR NFV-IFA028) or the Work Item reference using the drop down menu.<br />
<br />
* Verify and update, as necessary<br />
<br />
* Click on '''Save changes'''.<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED'''.<br />
<br />
=== Check a Work Item (WI) Proposal / Description ===<br />
During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:<br />
<br />
'''''WI proposal is NOT READY for approval (mouse over to see why)'''''<br />
<br />
[[File:Picture29.png|frameless|443x443px]]<br />
<br />
* Put mouse over this warning to see the missing information.<br />
<br />
The warning is refreshed automatically.<br />
<br />
Once all the mandatory fields in the WI Details tab have been filled in, the system will display:<br />
<br />
'''''WI proposal is complete (READY for approval)'''''<br />
<br />
[[File:Picture30.png|frameless|434x434px]]<br />
<br />
A contribution in status '''Reserved''' does not need to uploaded straight away.<br />
<br />
'''If the proposal is incomplete:'''<br />
<br />
* Select '''Complete now''' or '''Complete later'''<br />
[[File:Picture31.png|frameless]]<br />
<br />
'''If the proposal is complete''':<br />
<br />
* Select '''Yes now''' or '''No later'''<br />
[[File:Picture32.png|frameless]]<br />
<br />
'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.<br />
<br />
=== Create a cover page for a New WI Proposal / Description ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
A cover page can be generated in 2 ways.<br />
<br />
By the system or by the user or<br />
<br />
By the system:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
A zip file will be generated with the cover page and the NWI proposal.<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture33.png|frameless]]<br />
<br />
By the user:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
* Update the cover page in MS Word and save.<br />
<br />
* Zip the cover page and contribution together<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture34.png|frameless]]<br />
<br />
=== Preliminary Work Item number (PWI) ===<br />
The '''PWI''' is the identification number of the Work Item until it is approved at the TB/ISG level.<br />
<br />
Once approved at TB/ISG level the Work Item will get the WI reference as displayed in the Work Item form.<br />
<br />
The PWI number consists of the following:<br />
<br />
[[File:Picture35.png|frameless]]<br />
<br />
'''PWI_TB/ISG name_Year + sequence number_version'''<br />
<br />
For example, '''PWI_MEC_1749_v2''' is a proposed Work Item to ISG MEC, the 49<sup>th</sup> proposal in 2017 and it is version 2 of the proposal).<br />
<br />
The PWI number is visible in 2 places:<br />
<br />
[[File:Picture36.png|frameless]]<br />
<br />
1.In the '''WI Details''' tab in the NWI proposal<br />
<br />
2. In the Work Programme<br />
<br />
=== Make Available a New WI Proposal / Description ===<br />
The '''Related Contributions''' tab allows:<br />
<br />
Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.<br />
<br />
[[File:Picture37.png|frameless]]<br />
<br />
=== Related Contribution tab ===<br />
Search by either a keyword or the Contribution number using<br />
<br />
* Select the related '''Contribution''' in the list<br />
<br />
* Click '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
[[File:Picture38.png|frameless]]<br />
<br />
'''NOTE:''' Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
=== History tab ===<br />
The '''History tab''' displays the life-cycle of a contribution.<br />
<br />
[[File:Picture39.png|frameless|471x471px]]<br />
<br />
== Revise a Contribution - Introduction ==<br />
To update the content of a Contribution which is currently in the status '''Available'''<br />
* Create a Revision of the Contribution via:<br />
a) The '''Contributions''' tab<br />
<br />
[[File:Picture40.png|frameless]]<br />
<br />
or<br />
<br />
b) The '''Meetings''' tab<br />
<br />
[[File:Picture41.png|frameless]]<br />
<br />
=== Revise a Contribution type: Other ===<br />
From the '''Contributions''' tab:<br />
*Identify the Contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] .The '''General''' tab opens<br />
[[File:Picture42.png|frameless]]<br />
* Click '''Revise''' on the bottom of the screen<br />
[[File:Picture43.png|frameless]]<br />
* Update the fields (e.g. Meeting Allocation, Abstract)<br />
<br />
* Select the revised file to upload<br />
<br />
* Click on '''Save changes''' followed by '''Upload/Make Available'''<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
From the '''Meetings''' tab:<br />
* Identify the meeting that the contribution is attributed to<br />
<br />
[[File:Picture44c.png|frameless|392x392px]]<br />
* Click on the meeting hyperlink <br />
The '''Meeting Information''' page opens.<br />
* Click on the link to '''List of 25 Contributions assigned to this meeting'''<br />
[[File:Picture43b.png|frameless]]<br />
<br />
* Identify the contribution to revise and click on the glasses icon. [[File:Glasses icon.PNG|frameless]] <br />
The General tab opens <br />
* Click on '''Revise''' on the bottom of the screen.<br />
[[File:Picture46.png|frameless]]<br />
* Update the fields (Meeting Allocation, Abstract)<br />
* Select the revised file to upload<br />
* Click on '''Save changes''' followed by '''Upload/Make Available.''' <br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
=== Revise a Contribution type: NWI Proposal / Description ===<br />
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.<br />
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] . The contribution details page will open.<br />
[[File:Picture47.png|frameless]]<br />
* Click on '''Revise'''<br />
[[File:Picture48.png|frameless]]<br />
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)<br />
[[File:Picture49.png|frameless]]<br />
* Open the '''WI Details''' tab to insert new information<br />
[[File:Picture50.png|frameless]]<br />
* Click on '''Save changes''' followed by '''Upload/make Available'''.<br />
<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
'''NOTE''': The PWI number will also be revised.<br />
<br />
== Change the status '''Available''' of a Contribution - Introduction ==<br />
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.<br />
<br />
=== Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other===<br />
<br />
From the '''Contributions''' tab: Identify the Contribution to be revised and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]<br />
<br />
[[File:Picture52.png|frameless|320x320px]]<br />
* Click on the appropriate '''status''' button<br />
[[File:Picture53.png|frameless|338x338px]]<br />
<br />
'''Status options:'''<br />
<br />
[[File:Picture51.png|frameless]]<br />
<br />
<br />
Status '''Accepted'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.<br />
<br />
[[File:Picture54.png|frameless]]<br />
<br />
'''NOTE''': It is not possible to revise an Accepted Contribution.<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK'''.<br />
The new status is reflected in the General tab of the '''Contribution'''.<br />
<br />
Status '''Rejected'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and '''Rejected'''.<br />
<br />
[[File:Picture55.png|frameless]]<br />
<br />
'''NOTE:''' It is not possible to revise a Rejected Contribution.<br />
<br />
A pop-up window will open.<br />
* Enter comments (mandatory) and click '''OK'''.<br />
The new status is reflected in the '''Genera'''l tab of the Contribution<br />
<br />
Status '''Noted'''<br />
<br />
[[File:Picture56.png|frameless]]<br />
<br />
A contribution For '''Information''' or '''For Discussion''' has been presented and either no further action is required or the proposal needs further enhancement.<br />
<br />
Options:<br />
<br />
Status '''Noted'''<br />
<br />
Status '''Noted Revision Requested'''<br />
<br />
A contribution '''For Decision''' may additionally have Status '''Noted with Revision Requested & pre-approved'''.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''OK'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
Status '''Postpone'''<br />
<br />
This status can be reversed by clicking on the button '''Un Postpone'''.<br />
<br />
Status '''Withdraw'''<br />
<br />
[[File:Picture57.png|frameless]]<br />
<br />
'''NOTE:''' A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''Withdraw'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
* <br />
<br />
=== Change the status of Contribution type: NWI Proposal / Description ===<br />
To Accept a New Work Item Proposal / Description there are two scenarios:<br />
* TB/ISG level<br />
<br />
* Working Group level (followed by TB/ISG approval)<br />
<br />
=== To Accept a NWI Proposal created at TB/ISG level ===<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture58.png|frameless]]<br />
<br />
Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:<br />
* Click on '''Accept'''<br />
[[File:Picture59.png|frameless]]<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK.'''<br />
[[File:Picture60.png|frameless]]<br />
<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
=== To Accept a NWI Proposal created at WG level ===<br />
A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.<br />
<br />
There are 2 ways:<br />
*Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal<br />
[[File:Picture61.png|frameless]]<br />
* Select '''Submit to ERM''' for approval in the General tab<br />
[[File:Picture62.png|frameless]]<br />
* Select the appropriate meeting from the drop down list<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
Alternatively<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture63b.png|frameless]]<br />
* Click on Accept followed by Create new from this one in the General tab.<br />
[[File:Picture63.png|frameless]]<br />
<br />
=== To Progress a NWI Proposal created at WG level ===<br />
A new contribution page will open with the WI '''Details''' tab pre-filled<br />
* Update the Source with the WG name<br />
<br />
* Change the Input for committee to the parent TB/ISG<br />
<br />
* Allocate the WI proposal to the next available meeting by clicking on the Change button<br />
[[File:Picture64.png|frameless]]<br />
* Click on '''Save changes'''<br />
A pop-up window will open<br />
* Click on '''Yes''' now<br />
[[File:Picture65.png|frameless]]<br />
<br />
The WI proposal will be Reserved and allocated a Contribution number.<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture66.png|frameless]]<br />
* Select '''Make available'''<br />
[[File:Picture68.png|frameless]]<br />
<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
== Drafts (of ETSI Standards) - Introduction ==<br />
'''To create the first version of a Draft'''<br />
<br />
* Download the deliverable templates from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] webpages<br />
[[File:EditHelp.jpg|600x600px]]<br />
* These are in MS Word and contain essential titles and text blocks.<br />
<br />
* Select the appropriate deliverable type (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3).<br />
<br />
=== Find the templates for ETSI deliverables ===<br />
There are 2 skeletons for each type of deliverable:<br />
<br />
- one with explanatory text to guide rapporteurs<br />
<br />
- one without the explanatory text.<br />
<br />
'''NOTE:''' If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.<br />
<br />
[[File:Picture69.png|frameless]]<br />
<br />
=== Create a Contribution type: '''New Draft''' ===<br />
There are 2 ways to upload a new version of a Draft deliverable: <br />
<br />
- via the Contributions tab<br />
<br />
- via the Drafts tab (see 5.7)<br />
<br />
'''Contributions:'''<br />
<br />
* Select the Contributions tab<br />
[[File:Picture70.png|frameless]]<br />
* Click on New Draft in the drop-down menu<br />
<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab.<br />
<br />
==== '''New Draft -''' General tab ====<br />
* Complete the General tab<br />
[[File:Picture71.png|frameless]]<br />
<br />
Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
Type <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify the Source:<br />
<br />
* Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)<br />
<br />
'''NOTE:''' Mandatory fields are marked <span style="color: red;">*.</span><br />
<br />
4 different types of Source are available:<br />
<br />
[[File:Picture72.png|frameless]]<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|frameless]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
Next click on the '''Draft''' tab<br />
<br />
[[File:Picture75.png|frameless]]<br />
<br />
'''WI Committee''': Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
'''WI Reference:'''<br />
<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
[[File:Picture76.png|frameless|339x339px]]<br />
<br />
'''Version:'''<br />
<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system will confirm that the Contribution has been '''Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
[[File:Picture77.png|frameless]]<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the pc.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Upload a '''New Draft''' ===<br />
'''Main Contact''' *: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: Decision, Discussion or Information <br />
<br />
* Select the appropriate one<br />
<br />
Additional contact info: If applicable<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify from '''Source''':<br />
<br />
* Click on '''Change''', a pop-up Manage Source opens<br />
<br />
* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.<br />
* 4 different types of '''Source''' are available:<br />
<br />
* '''Organization(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''•ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* Other: Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
* Use the Filter, the Add button and the Done button to select the appropriate criteria<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for <span style="color: red;">*</span>: Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
<br />
'''Additional contact info:''' If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
<br />
WI Committee: Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
WI Reference:<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
Version:<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the General tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the PC.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Create a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
Find the Work Item Identification of the Draft to be uploaded.<br />
<br />
3 icons are available [[File:Glasses icon.PNG|frameless]] [[File:Windows-Manage.gif|frameless|13x13px]] [[File:Update.gif|frameless]] <br />
<br />
Click on the U icon [[File:Update.gif|frameless]]<br />
<br />
[[File:Picture78.png|frameless|800x800px]] <br />
<br />
A pop-up window opens. <br />
<br />
2 scenarios are possible.<br />
<br />
[[File:Picture80.png|433x433px]]<br />
<br />
'''Either:'''<br />
<br />
Upload a new draft:<br />
* Upload a new version for this Work Item by selecting '''Upload a new draft''' and finding it in a local file.<br />
<br />
* Confirm the new version number (i.e. 0.1.0)<br />
<br />
* Confirm the '''New Status.'''<br />
<br />
* Click on '''Save.'''<br />
'''Or:'''<br />
<br />
Change status of the latest draft:<br />
* Expand the drop down menu '''New Status''' to update the status of an already uploaded draft<br />
<br />
* Choose one of the maturity milestones:<br />
<br />
* Early draft,<br />
<br />
* Stable draft<br />
<br />
* Final draft for approval<br />
The system will automate a notification: '''Your draft has been successfully uploaded.'''<br />
<br />
As a result the Work Item journal is also updated in the Work Programme.<br />
<br />
=== Contribute a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
[[File:Picture81.png|800x800px]]<br />
* Click on the [[File:C icon.PNG|frameless]] icon that is on the same line as the Work Item reference<br />
The Contribution creation screen for type '''Draft''' opens.<br />
<br />
[[File:Picture82.png]]<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
* To modify “'''from Source'''”:<br />
<br />
* Click on '''Change''', a pop-up '''Manage Source''' opens<br />
[[File:Picture83.png|273x273px]]<br />
* NOTE: Mandatory fields are marked with *.<br />
<br />
* 4 different types of '''Source''' are available:<br />
[[File:Picture17.png|400x400px]]<br />
* '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
* '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* '''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* '''Other''': Free text describing a role not matching one of the above categories<br />
'''NOTE''': There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
[[File:Picture7c.jpg|701x701px]]<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information''' <br />
* Select the appropriate one '''Additional contact info''': If applicable<br />
'''Meeting – Allocation'''<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|507x507px]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross. [[File:Red Cross.png|frameless|15x15px]]<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
[[File:Picture87.png]]<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: New Draft ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
* Click on '''Upload/Make available'''<br />
There are 2 ways to proceed:<br />
* Either by requesting an automatically generated cover page<br />
* Or by selecting one in MS Word already saved on the PC.<br />
* The system will zip the cover page and Draft together<br />
* Click on '''Make available'''<br />
<br />
== See terms and abbreviations ==<br />
:<br />
{| class="wikitable"<br />
|'''EDRs''' ETSI Drafting Rules<br />
<br />
'''EG''' ETSI Guide<br />
<br />
'''EN''' European Standard<br />
<br />
'''ENAP''' EN Approval Procedure<br />
<br />
'''EP''' ETSI Project<br />
<br />
'''EPP''' ETSI Partnership Project<br />
<br />
'''ES''' ETSI Standard<br />
<br />
'''EWP''' ETSI Work Programme<br />
<br />
'''GR''' Group Report<br />
<br />
'''GS''' Group Specification<br />
<br />
'''HS''' Harmonised Standard<br />
<br />
'''IPR''' Intellectual Property Right<br />
<br />
'''ISG''' Industry Specification Group<br />
<br />
'''MAP''' Membership Approval Procedure<br />
|'''NSO''' National Standards Organization<br />
<br />
'''NWI''' New Work Item<br />
<br />
'''OCG''' Operational Co-ordination Group<br />
<br />
'''PAS''' Publicly Available Specification<br />
<br />
'''RoP''' ETSI Rules of Procedure<br />
<br />
'''SMP''' Standards Making Progress<br />
<br />
'''SR''' Special Report<br />
<br />
'''STF''' Special Task Force<br />
<br />
'''TB''' Technical Body<br />
<br />
'''TC''' Technical Committee<br />
<br />
'''ToR''' Terms of Reference<br />
<br />
'''TR''' Technical Report<br />
<br />
'''TS''' Technical Specification<br />
<br />
'''TWPs''' Technical Working Procedures<br />
<br />
'''WG''' Working Group<br />
<br />
'''WI''' Work Item<br />
|}</div>Singerhttps://help.etsi.org/index.php?title=Contributions_application&diff=3045Contributions application2021-11-26T07:56:21Z<p>Singer: </p>
<hr />
<div>== Getting started - How to use the Contributions tool on the Portal ==<br />
Only users logged on the Portal can '''Reserve/Upload Contributions!'''<br />
<br />
* Open the ETSI portal https://portal.etsi.org and '''Log on with your EOL account''' <br />
(To request an [https://webapp.etsi.org/createaccount/ ETSI on-line account])<br />
<br />
[[File:Picture1.png|382x382px]]<br />
<br />
* Once logged on, select the relevant group, e.g. for Technical Committee '''DECT''': <br />
[[File:Picture2.png|400x400px]]<br />
* Select the tab “Contributions”<br />
<br />
=== Identify the Contribution type ===<br />
<br />
Under the '''New contribution''' drop-down list there are several types of contributions available<br />
<br />
[[File:Picture4.png|400x400px]]<br />
<br />
See below links to information about the types '''New Draft''' and '''New WI Proposal / Description''':<br />
<br />
:<br />
{| class="wikitable"<br />
|+<br />
![[Newcontribution#Create a contribution type: New WI Proposal / Description|Create a contributi]]<nowiki/>on [[Newcontribution#Create a contribution type: New WI Proposal / Description|type: '''New WI Proposal / Descriptio''']]<nowiki/>n<br />
|-<br />
|[[Newcontribution#Create a contribution type: New Draft|Create a contribution type]][[Newcontribution#Create a contribution type: New Draft|: '''New Draft''']]<br />
|-<br />
|[[Newcontribution#Revision of existing contributions|'''Revision''' of existing contributions]]<br />
|}<br />
<br />
== Create contribution type: '''Other Contribution''' ==<br />
This type of contribution ('''Other Contribution''') is typically used for PowerPoint presentations, supporting material and analysis.<br />
<br />
[[File:Picture4.png|400x400px]]<br />
* Click on '''Other Contribution''' in the drop-down menu<br />
'''NOTES:''' <br />
<br />
The information for the type '''Other Contribution''' in this Helpfile is also valid for the contribution types '''Change Request''', '''Liaison Statement IN''', '''Liaison Statement OUT''', '''Meeting Agenda''' and '''Meeting Report'''.<br />
<br />
Mandatory fields are marked with a red asterix <span style="color: red;">*</span>.<br />
<br />
=== General tab ===<br />
[[File:Picture5b.jpg|frameless|353x353px]]<br />
<br />
'''Title''' <span style="color: red;">*</span>: The title given will be used as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: '''Other Contribution''' is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the Source:<br />
* Click on '''Change'''(a pop-up '''Manage Source''' opens<br />
[[File:Picture6.png|frameless|400x400px]]<br />
<br />
'''Abstract''': Complementary document information can be added in this field.<br />
<br />
4 different types of '''Source''' are available:<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: The logged-in user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: The TB, ISG or WG is automatically set, but can be changed<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>:'''Decision,''' '''Discussion''' or '''Information'''<br />
<br />
Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
*Click on the '''Change''' button to assign the contribution to a future meeting<br />
<br />
[[File:Change.png|frameless|211x211px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ). Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
:[[File:Assign.png|frameless|511x511px]]<br />
::The system will return to the contribution creation screen ). <br />
::Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
::'''Related WIs or Deliverables'''<br />
:: • Click on the '''Change''' button to attach the contribution to an existing Work Item. The system displays all the work items attached to the group.<br />
:: • Select the relevant work item(s) in the displayed list and click on '''Add'''. The selected Work Item(s) appears in '''List of related WIs'''. <br />
::[[File:Picture8.png|frameless|373x373px]] <br />
:: (To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] ) <br />
:: • Click on '''Done''' and the system returns to the Contribution creation screen.<br />
=== Related Contributions tab ===<br />
'''Related Contributions''' can be linked together (via the '''General''' tab or via the '''Related Contributions''' tab).<br />
<br />
This would be used for transparency when there are existing contributions on the same topic.<br />
<br />
To complete the '''Related Contributions''' tab:<br />
<br />
* Find the contribution in the list or using the '''Filter''' button<br />
<br />
* Click on '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED.'''<br />
<br />
'''NOTES:''' <br />
<br />
A contribution in status Reserved can be edited without generating a new file.<br />
<br />
Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
=== Create a cover page for type: Other Contribution ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
[[File:Picture9.jpg|frameless|403x403px]]<br />
<br />
To generate a cover page:<br />
<br />
* Click on '''Get cover page'''<br />
** an MS Word file will de downloaded.<br />
*** This file is pre-filled with the information you have entered in the '''General''' tab<br />
*** The file name starts with the identifier of your contribution<br />
** Open it<br />
<br />
* Type the content of your contribution in the body of the file and '''Save'''<br />
<br />
* If your contribution is not an MS Word file, then Zip the downloaded cover page together with your contribution file.<br />
<br />
=== Make available a Contribution type: Other Contribution ===<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture10.png|frameless]] <br />
<br />
* Select the zip file<br />
[[File:Picture11.png|frameless]]<br />
* Click on '''Make Available'''<br />
<br />
The contribution with a full filename will then be available on the ETSI portal.<br />
<br />
[[File:Picture12.png|frameless|618x618px]]<br />
<br />
* Subscribe to '''Contribution upload Notification''' to receive an e-mail that a new contribution has been uploaded [[File:Picture13.png|frameless]]<br />
<br />
== Create a Contribution type: New Work Item (NWI) Proposal ==<br />
It is mandatory for New Work Item proposals to be created under the type '''NWI Proposal / Description''' in order to generate an entry in the ETSI Work Programme.<br />
<br />
[[File:Picture14.png|frameless]]<br />
<br />
* Click on '''New WI Proposal / Description''' in the dropdown menu <br />
<br />
For this type of contribution there are 3 tabs: General, WI Details and Related Contributions.<br />
<br />
[[File:Picture15.png|frameless]]<br />
<br />
To see how to complete these tabs, see the next pages in this Helpfile.<br />
<br />
=== General tab ===<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab <br />
<br />
Mandatory fields are marked with <span style="color: red;">*</span><br />
<br />
'''Title''' <span style="color: red;">*</span>: To describe the content of the contribution<br />
<br />
(The system will use the title given in this field as the name of the uploaded file)<br />
<br />
'''Type''' <span style="color: red;">*</span>: New WI Proposal / Description type is pre-selected<br />
<br />
'''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
To modify the source:<br />
<br />
* Click on the '''Change''' button (a pop-up '''Manage Source''' opens - see next page in this Helpfile by clicking on '''Next''')<br />
[[File:Picture16.png|frameless]]<br />
<br />
4 different types of '''Source''' are available:<br />
<br />
'''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
'''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
'''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
[[File:Picture17.png|frameless]]<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria<br />
<br />
* Enter or modify the information as appropriate<br />
[[File:Picture7c.jpg|frameless|525x525px]]<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG <br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion or Information''' <br />
<br />
* Select the appropriate one<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' button to assign the contribution to a future meeting<br />
[[File:Change.png|frameless|206x206px]]<br />
<br />
(To remove a wrongly assigned meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture20.png|frameless|418x418px]]<br />
<br />
The system returns to the contribution creation screen (click '''Next''' on this page).<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
'''Related WIs or Deliverables'''<br />
<br />
* Click on the '''Change''' button to attach the contribution to an existing Work Item or deliverable.<br />
[[File:Picture21.png|frameless]]<br />
<br />
The system displays all the work items attached to the group.<br />
<br />
* Select the relevant work item(s) in the displayed list and click on '''Add'''.<br />
<br />
(To remove a Work Item selected in error, click on the red cross [[File:Red Cross.png|frameless|15x15px]] )<br />
<br />
The selected Work Item(s) appear on the left part of the screen.<br />
<br />
[[File:Picture22.png|frameless|394x394px]]<br />
<br />
* Click on '''Done''' and the system reverts to the contribution creation screen with the related WI attached. <br />
<br />
* '''Abstract:''' Complementary document information can be added in this field.<br />
<br />
=== WI Details tab - Introduction ===<br />
To complete the Work Item (WI) Details tab for a New Work Item Proposal / Description, <br />
* Select '''Creation of a New WI''' (Deliverable)<br />
[[File:Picture23.png|frameless]]<br />
<br />
To complete the WI Details tab for the Revision of an existing Work Item<br />
* Select '''Revision of an existing Deliverable'''<br />
<br />
=== WI Details tab - Creation of a New Deliverable ===<br />
'''Mandatory fields are marked with''' <span style="color: red;">*</span><br />
<br />
'''WI Committee''' *: TB/WG/ISG automatically set by the system<br />
<br />
* Use the drop down menu to change Technical Body or Working Group or Industry specification Group.<br />
<br />
'''Project:''' Only used in cases where projects have been defined such as Release 2, Release 3)<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: New (by default)<br />
<br />
'''Standard Type''' <span style="color: red;">*</span>: <br />
<br />
* Click on the drop down menu and select an ETSI deliverable type<br />
<br />
'''NOTE:''' For ISGs only deliverable types GR and GS are permitted.<br />
<br />
'''To be published as Version''': Automatically set to 1.1.1 for new deliverables.<br />
<br />
[[File:Picture23.png|frameless|434x434px]]<br />
<br />
'''Requested WI Reference''':<br />
<br />
'''First field''': prefilled with the name of the ETSI Group.<br />
<br />
'''Second field:''' the next available ETSI WI Reference number (can be manually updated).<br />
<br />
'''Third field:''' optional for a series of documents divided in parts.<br />
[[File:Picture24.png|left|frameless|446x446px]]<br />
'''Formal Title''' <span style="color: red;">*</span>: By default the TB, WG or ISG short name (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives], TWP, Clause 1.6).<br />
<br />
'''Formal Title 2''' <span style="color: red;">*</span>: Refers to the domain in which the work will be carried out.<br />
<br />
'''Formal Title 3''': Indicates the separate parts of a specification.<br />
<br />
'''Working Title''': Short name that is displayed on the '''Latest Drafts''' application on the portal.<br />
<br />
'''Scope of Work''':<br />
<br />
* Explain the work to be done.<br />
<br />
'''Rapporteur:'''<br />
<br />
* From the drop down menu type the first name or the surname and the full details will appear.<br />
<br />
Only names registered in the ETSI database will be displayed.<br />
<br />
'''Supporting companies''':<br />
<br />
* Click on '''Add/Remove'''.<br />
[[File:Picture25.png|frameless|373x373px]]<br />
* In the '''Search''' field first enter the name of the organisation then click on the '''Filter''' button.<br />
<br />
The full name should appear in the box below.<br />
<br />
* Select the organisation from the list and click on '''Add''', or double click on the name to move it to the left side of the screen.<br />
<br />
'''NOTE''': Minimum four supporting ETSI Full and or Associate Members per Work Item.<br />
<br />
'''Design for All Assessment:'''<br />
<br />
* Click on the '''Assess''' button, review the fields and click '''Done'''.<br />
[[File:Picture26.png|frameless|389x389px]]<br />
<br />
To complete the '''Schedule, Aspects''' and '''Keywords''' and '''Frequencies''' fields:<br />
<br />
* Expand the drop down menus on the right side of the screen to open (and close) these sections.<br />
<br />
'''Schedule:''' <br />
<br />
* Complete the TB adoption, WG and TB approval dates. These are required in order for the NWI proposal to be accepted.<br />
<br />
'''Aspects and Keywords''':<br />
* Select the appropriate Aspects.<br />
'''Users'''What is the end-use of the proposed ETSI Deliverable?<br />
<br />
Is it of interest to companies/organizations outside the telecommunications industry?<br />
<br />
Is it useful for companies or organizations seeking to improve their experience of using communications, or achieve better Quality of Service?<br />
<br />
Will it improve privacy and security of user communications? <br />
<br />
'''Consumers'''<br />
<br />
Does the topic concern communications or broadcasting in the home environment, user-friendliness of products and applications in general, accessibility, or privacy and security of individuals?<br />
<br />
Are there aspects related to individuals’ accessibility to products or services? <br />
<br />
If so, then consumer representatives need to participate.<br />
<br />
'''Environment issues'''<br />
<br />
Does the subject have any relevance or potential impact for the environment?<br />
<br />
Does the proposal have any relevance for, or potential impact on, the use of resources (energy, material, water), emissions/discharges (to air, soil, water), radiation, noise and impact on biodiversity?<br />
<br />
If so, then the work needs to involve environmental stakeholders.<br />
<br />
'''Labour'''<br />
<br />
Does the proposed ETSI Deliverable affect occupational health and safety in the working environment?<br />
<br />
Are the actions of a worker operating communications equipment likely to be involved or affected, bearing worker safety in mind in particular?<br />
<br />
If so, then worker representatives should be consulted.<br />
<br />
'''SMEs'''<br />
<br />
Will the ETSI Deliverable be of particular interest for SMEs, for example will it be especially be useful for smaller companies?<br />
<br />
Will its implementation have particular implications for SMEs?<br />
<br />
If the ETSI Deliverable requires testing or third-party conformity assessment, is this likely to have high costs that would affect companies with smaller production scales?<br />
<br />
Is the ETSI Deliverable likely to be used as reference in public procurement?<br />
<br />
Do you consider that the participation of SMEs in your technical group should be increased?<br />
<br />
Would you like SME associations, clusters and trade bodies to be informed about it, such that they can call on their constituents to participate?<br />
<br />
'''Security and privacy'''<br />
<br />
Security is an increasingly important aspect of many ETSI Deliverables, as are data protection and the privacy of end-users, whether entities or individuals. Often these aspects are the main objective of ETSI Deliverables.<br />
<br />
Do ETSI Deliverables proposed for other purposes have implications for security and/or privacy?<br />
<br />
If so, due reference is needed on the Work Item form.<br />
<br />
* Select Keywords by clicking on '''Add/Remove.'''<br />
<br />
* Search the keywords and add them with a double click.<br />
<br />
* Click '''Done''' to save the selection and close the window.<br />
<br />
A minimum of 2 Keywords are required.<br />
<br />
[[File:Picture27.png|frameless]]<br />
<br />
'''Frequencies''': (If applicable)<br />
<br />
* Select application using the drop down menu and the related frequency.<br />
<br />
<br />
'''NOTE''': If the WI Details tab is not fully completed it is not possible to '''ACCEPT''' the WI proposal.<br />
<br />
=== WI Details tab - Revision of an existing Deliverable ===<br />
'''For the Revision of an''' existing Deliverable the system will retrieve the details from the ETSI [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp Work Programme] and pre-fill a number of fields.<br />
<br />
[[File:Picture28.png|frameless|435x435px]]<br />
<br />
'''Deliverable''' <span style="color: red;">*</span>: '''Revision of''' (by default)<br />
<br />
* Enter the ETSI number (e.g. GR NFV-IFA028) or the Work Item reference using the drop down menu.<br />
<br />
* Verify and update, as necessary<br />
<br />
* Click on '''Save changes'''.<br />
<br />
A pop-up message will confirm the contribution number and its status '''RESERVED'''.<br />
<br />
=== Check a Work Item (WI) Proposal / Description ===<br />
During the creation of the New WI Proposal, the system will display a warning at the top right corner of the WI Details tab:<br />
<br />
'''''WI proposal is NOT READY for approval (mouse over to see why)'''''<br />
<br />
[[File:Picture29.png|frameless|443x443px]]<br />
<br />
* Put mouse over this warning to see the missing information.<br />
<br />
The warning is refreshed automatically.<br />
<br />
Once all the mandatory fields in the WI Details tab have been filled in, the system will display:<br />
<br />
'''''WI proposal is complete (READY for approval)'''''<br />
<br />
[[File:Picture30.png|frameless|434x434px]]<br />
<br />
A contribution in status '''Reserved''' does not need to uploaded straight away.<br />
<br />
'''If the proposal is incomplete:'''<br />
<br />
* Select '''Complete now''' or '''Complete later'''<br />
[[File:Picture31.png|frameless]]<br />
<br />
'''If the proposal is complete''':<br />
<br />
* Select '''Yes now''' or '''No later'''<br />
[[File:Picture32.png|frameless]]<br />
<br />
'''NOTE''': In both cases, a confirmation note will indicate that the contribution has been reserved and the allocated Contribution number.<br />
<br />
=== Create a cover page for a New WI Proposal / Description ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
A cover page can be generated in 2 ways.<br />
<br />
By the system or by the user or<br />
<br />
By the system:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
A zip file will be generated with the cover page and the NWI proposal.<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture33.png|frameless]]<br />
<br />
By the user:<br />
<br />
* Click on '''Get cover page'''<br />
<br />
* Update the cover page in MS Word and save.<br />
<br />
* Zip the cover page and contribution together<br />
<br />
* Click on '''Make available'''<br />
[[File:Picture34.png|frameless]]<br />
<br />
=== Preliminary Work Item number (PWI) ===<br />
The '''PWI''' is the identification number of the Work Item until it is approved at the TB/ISG level.<br />
<br />
Once approved at TB/ISG level the Work Item will get the WI reference as displayed in the Work Item form.<br />
<br />
The PWI number consists of the following:<br />
<br />
[[File:Picture35.png|frameless]]<br />
<br />
'''PWI_TB/ISG name_Year + sequence number_version'''<br />
<br />
For example, '''PWI_MEC_1749_v2''' is a proposed Work Item to ISG MEC, the 49<sup>th</sup> proposal in 2017 and it is version 2 of the proposal).<br />
<br />
The PWI number is visible in 2 places:<br />
<br />
[[File:Picture36.png|frameless]]<br />
<br />
1.In the '''WI Details''' tab in the NWI proposal<br />
<br />
2. In the Work Programme<br />
<br />
=== Make Available a New WI Proposal / Description ===<br />
The '''Related Contributions''' tab allows:<br />
<br />
Linking contributions allows for transparency and cross-reference when there are existing contributions on the same topic.<br />
<br />
[[File:Picture37.png|frameless]]<br />
<br />
=== Related Contribution tab ===<br />
Search by either a keyword or the Contribution number using<br />
<br />
* Select the related '''Contribution''' in the list<br />
<br />
* Click '''Add'''<br />
<br />
* Click on '''Save changes'''<br />
[[File:Picture38.png|frameless]]<br />
<br />
'''NOTE:''' Related contributions can be removed by clicking on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
=== History tab ===<br />
The '''History tab''' displays the life-cycle of a contribution.<br />
<br />
[[File:Picture39.png|frameless|471x471px]]<br />
<br />
== Revise a Contribution - Introduction ==<br />
To update the content of a Contribution which is currently in the status '''Available'''<br />
* Create a Revision of the Contribution via:<br />
a) The '''Contributions''' tab<br />
<br />
[[File:Picture40.png|frameless]]<br />
<br />
or<br />
<br />
b) The '''Meetings''' tab<br />
<br />
[[File:Picture41.png|frameless]]<br />
<br />
=== Revise a Contribution type: Other ===<br />
From the '''Contributions''' tab:<br />
*Identify the Contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] .The '''General''' tab opens<br />
[[File:Picture42.png|frameless]]<br />
* Click '''Revise''' on the bottom of the screen<br />
[[File:Picture43.png|frameless]]<br />
* Update the fields (e.g. Meeting Allocation, Abstract)<br />
<br />
* Select the revised file to upload<br />
<br />
* Click on '''Save changes''' followed by '''Upload/Make Available'''<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
From the '''Meetings''' tab:<br />
* Identify the meeting that the contribution is attributed to<br />
<br />
[[File:Picture44c.png|frameless|392x392px]]<br />
* Click on the meeting hyperlink <br />
The '''Meeting Information''' page opens.<br />
* Click on the link to '''List of 25 Contributions assigned to this meeting'''<br />
[[File:Picture43b.png|frameless]]<br />
<br />
* Identify the contribution to revise and click on the glasses icon. [[File:Glasses icon.PNG|frameless]] <br />
The General tab opens <br />
* Click on '''Revise''' on the bottom of the screen.<br />
[[File:Picture46.png|frameless]]<br />
* Update the fields (Meeting Allocation, Abstract)<br />
* Select the revised file to upload<br />
* Click on '''Save changes''' followed by '''Upload/Make Available.''' <br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
=== Revise a Contribution type: NWI Proposal / Description ===<br />
A NWI Proposal is revised when key elements change i.e. title, scope of work, Rapporteur, additional supporting companies or schedule.<br />
* From the '''Contributions''' tab, identify the contribution to be revised and click on the glasses icon [[File:Glasses icon.PNG|frameless]] . The contribution details page will open.<br />
[[File:Picture47.png|frameless]]<br />
* Click on '''Revise'''<br />
[[File:Picture48.png|frameless]]<br />
* Update the fields in the '''General''' tab, if required (e.g. Meeting Allocation)<br />
[[File:Picture49.png|frameless]]<br />
* Open the '''WI Details''' tab to insert new information<br />
[[File:Picture50.png|frameless]]<br />
* Click on '''Save changes''' followed by '''Upload/make Available'''.<br />
<br />
The contribution number will automatically reflect the revision number (i.e. r1, r2).<br />
<br />
'''NOTE''': The PWI number will also be revised.<br />
<br />
== Change the status '''Available''' of a Contribution - Introduction ==<br />
Updating the status is the responsibility of the Chairman, Vice-chairman and the ETSI support staff.<br />
<br />
=== Change the status of Contribution type: Meeting Agenda, Meeting Report, Liaison Statements, Other===<br />
<br />
From the '''Contributions''' tab: Identify the Contribution to be revised and click on the glasses icon. [[File:Glasses icon.PNG|frameless]]<br />
<br />
[[File:Picture52.png|frameless|320x320px]]<br />
* Click on the appropriate '''status''' button<br />
[[File:Picture53.png|frameless|338x338px]]<br />
<br />
'''Status options:'''<br />
<br />
[[File:Picture51.png|frameless]]<br />
<br />
<br />
Status '''Accepted'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and Accepted AS IT IS.<br />
<br />
[[File:Picture54.png|frameless]]<br />
<br />
'''NOTE''': It is not possible to revise an Accepted Contribution.<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK'''.<br />
The new status is reflected in the General tab of the '''Contribution'''.<br />
<br />
Status '''Rejected'''<br />
<br />
'''Definition:''' A Contribution '''For Decision''' has been discussed and '''Rejected'''.<br />
<br />
[[File:Picture55.png|frameless]]<br />
<br />
'''NOTE:''' It is not possible to revise a Rejected Contribution.<br />
<br />
A pop-up window will open.<br />
* Enter comments (mandatory) and click '''OK'''.<br />
The new status is reflected in the '''Genera'''l tab of the Contribution<br />
<br />
Status '''Noted'''<br />
<br />
[[File:Picture56.png|frameless]]<br />
<br />
A contribution For '''Information''' or '''For Discussion''' has been presented and either no further action is required or the proposal needs further enhancement.<br />
<br />
Options:<br />
<br />
Status '''Noted'''<br />
<br />
Status '''Noted Revision Requested'''<br />
<br />
A contribution '''For Decision''' may additionally have Status '''Noted with Revision Requested & pre-approved'''.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''OK'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
Status '''Postpone'''<br />
<br />
This status can be reversed by clicking on the button '''Un Postpone'''.<br />
<br />
Status '''Withdraw'''<br />
<br />
[[File:Picture57.png|frameless]]<br />
<br />
'''NOTE:''' A contribution can be Withdrawn (cancelled) by its submitter as long as it has not been handled by the group. Once a contribution has been discussed, it shall not be Withdrawn but the status changed to Noted, Accepted or Rejected as appropriate.<br />
<br />
A pop-up window will open.<br />
* Enter comments and click '''Withdraw'''.<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
* <br />
<br />
=== Change the status of Contribution type: NWI Proposal / Description ===<br />
To Accept a New Work Item Proposal / Description there are two scenarios:<br />
* TB/ISG level<br />
<br />
* Working Group level (followed by TB/ISG approval)<br />
<br />
=== To Accept a NWI Proposal created at TB/ISG level ===<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture58.png|frameless]]<br />
<br />
Providing all fields have been entered in the WI Details tab and the proposal is ready for approval:<br />
* Click on '''Accept'''<br />
[[File:Picture59.png|frameless]]<br />
<br />
A pop-up window will open<br />
* Enter comments if any and click '''OK.'''<br />
[[File:Picture60.png|frameless]]<br />
<br />
The new status is reflected in the General tab of the Contribution.<br />
<br />
=== To Accept a NWI Proposal created at WG level ===<br />
A Work Item proposal created at Working Group level should be approved first by the WG and then by the TB/ISG at plenary level.<br />
<br />
There are 2 ways:<br />
*Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal<br />
[[File:Picture61.png|frameless]]<br />
* Select '''Submit to ERM''' for approval in the General tab<br />
[[File:Picture62.png|frameless]]<br />
* Select the appropriate meeting from the drop down list<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
Alternatively<br />
* Click on the glasses icon [[File:Glasses icon.PNG|frameless]] for the NWI proposal.<br />
[[File:Picture63b.png|frameless]]<br />
* Click on Accept followed by Create new from this one in the General tab.<br />
[[File:Picture63.png|frameless]]<br />
<br />
=== To Progress a NWI Proposal created at WG level ===<br />
A new contribution page will open with the WI '''Details''' tab pre-filled<br />
* Update the Source with the WG name<br />
<br />
* Change the Input for committee to the parent TB/ISG<br />
<br />
* Allocate the WI proposal to the next available meeting by clicking on the Change button<br />
[[File:Picture64.png|frameless]]<br />
* Click on '''Save changes'''<br />
A pop-up window will open<br />
* Click on '''Yes''' now<br />
[[File:Picture65.png|frameless]]<br />
<br />
The WI proposal will be Reserved and allocated a Contribution number.<br />
* Click on '''Upload/Make Available'''<br />
[[File:Picture66.png|frameless]]<br />
* Select '''Make available'''<br />
[[File:Picture68.png|frameless]]<br />
<br />
The WI proposal will be registered in status '''Available''' under the parent TB/ISG and allocated to the meeting.<br />
<br />
== Drafts (of ETSI Standards) - Introduction ==<br />
'''To create the first version of a Draft'''<br />
<br />
* Download the deliverable templates from the [https://portal.etsi.org/Services/editHelp!.aspx editHelp!] webpages<br />
[[File:EditHelp.jpg|600x600px]]<br />
* These are in MS Word and contain essential titles and text blocks.<br />
<br />
* Select the appropriate deliverable type (see [https://portal.etsi.org/Resources/ETSIDirectives.aspx ETSI Directives] Technical Working Procedures (TWP) Annex A.3).<br />
<br />
=== Find the templates for ETSI deliverables ===<br />
There are 2 skeletons for each type of deliverable:<br />
<br />
- one with explanatory text to guide rapporteurs<br />
<br />
- one without the explanatory text.<br />
<br />
'''NOTE:''' If the intention is to revise an existing deliverable, download the latest published version in MS Word from the [https://portal.etsi.org/webapp/WorkProgram/SimpleSearch/QueryForm.asp ETSI Work Programme] on the portal.<br />
<br />
[[File:Picture69.png|frameless]]<br />
<br />
=== Create a Contribution type: '''New Draft''' ===<br />
There are 2 ways to upload a new version of a Draft deliverable: <br />
<br />
- via the Contributions tab<br />
<br />
- via the Drafts tab (see 5.7)<br />
<br />
'''Contributions:'''<br />
<br />
* Select the Contributions tab<br />
[[File:Picture70.png|frameless]]<br />
* Click on New Draft in the drop-down menu<br />
<br />
The '''Contribution Creation''' screen opens in a new window on the '''General''' tab.<br />
<br />
==== '''New Draft -''' General tab ====<br />
* Complete the General tab<br />
[[File:Picture71.png|frameless]]<br />
<br />
Title <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
Type <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify the Source:<br />
<br />
* Click on Change (a pop-up Manage Source opens - see next page in this Helpfile by clicking on Next)<br />
<br />
'''NOTE:''' Mandatory fields are marked <span style="color: red;">*.</span><br />
<br />
4 different types of Source are available:<br />
<br />
[[File:Picture72.png|frameless]]<br />
# '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
# '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
# '''Roles:''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
# '''Other:''' Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same type).<br />
<br />
* Use the '''Filter''', the '''Add''' button and the '''Done''' button to select the appropriate criteria.<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another '''TB / WG / ISG'''<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
[[File:Picture7c.jpg|frameless|701x701px]]<br />
<br />
'''Additional contact info''': If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|frameless]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] .<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
Next click on the '''Draft''' tab<br />
<br />
[[File:Picture75.png|frameless]]<br />
<br />
'''WI Committee''': Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
'''WI Reference:'''<br />
<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
[[File:Picture76.png|frameless|339x339px]]<br />
<br />
'''Version:'''<br />
<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system will confirm that the Contribution has been '''Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
[[File:Picture77.png|frameless]]<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the pc.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Upload a '''New Draft''' ===<br />
'''Main Contact''' *: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: Decision, Discussion or Information <br />
<br />
* Select the appropriate one<br />
<br />
Additional contact info: If applicable<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected from Source <span style="color: red;">*</span>: By default the logged-in user<br />
<br />
* To modify from '''Source''':<br />
<br />
* Click on '''Change''', a pop-up Manage Source opens<br />
<br />
* '''NOTE:''' Mandatory fields are marked with <span style="color: red;">*</span>.<br />
* 4 different types of '''Source''' are available:<br />
<br />
* '''Organization(s):''' Only active ETSI members/participants will be displayed<br />
<br />
'''•ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* Role(s): Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* Other: Free text describing a role not matching one of the above categories<br />
<br />
'''NOTE:''' There can be more than one '''Source''' for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
* Use the Filter, the Add button and the Done button to select the appropriate criteria<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for <span style="color: red;">*</span>: Decision, Discussion''' or '''Information'''<br />
<br />
* Select the appropriate one<br />
<br />
'''Additional contact info:''' If applicable<br />
<br />
'''Meeting – Allocation'''<br />
<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross [[File:Red Cross.png|frameless|15x15px]] <br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
<br />
WI Committee: Automatically set, but can be changed to another TB / WG / ISG<br />
<br />
WI Reference:<br />
* Choose an existing Draft version or upload a new one using the drop down menu <br />
Version:<br />
* Upload a new one or choose an existing draft version<br />
<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: '''New Draft''' ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the General tab.<br />
<br />
* Click on '''Upload/Make available'''<br />
<br />
There are 2 ways to proceed:<br />
<br />
* Either by requesting an automatically generated cover page<br />
<br />
* Or by selecting one in MS Word already saved on the PC.<br />
<br />
* The system will zip the cover page and Draft together<br />
<br />
* Click on '''Make available'''<br />
<br />
=== Create a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
Find the Work Item Identification of the Draft to be uploaded.<br />
<br />
3 icons are available [[File:Glasses icon.PNG|frameless]] [[File:Windows-Manage.gif|frameless|13x13px]] [[File:Update.gif|frameless]] <br />
<br />
Click on the U icon [[File:Update.gif|frameless]]<br />
<br />
[[File:Picture78.png|frameless|800x800px]] <br />
<br />
A pop-up window opens. <br />
<br />
2 scenarios are possible.<br />
<br />
[[File:Picture80.png|433x433px]]<br />
<br />
'''Either:'''<br />
<br />
Upload a new draft:<br />
* Upload a new version for this Work Item by selecting '''Upload a new draft''' and finding it in a local file.<br />
<br />
* Confirm the new version number (i.e. 0.1.0)<br />
<br />
* Confirm the '''New Status.'''<br />
<br />
* Click on '''Save.'''<br />
'''Or:'''<br />
<br />
Change status of the latest draft:<br />
* Expand the drop down menu '''New Status''' to update the status of an already uploaded draft<br />
<br />
* Choose one of the maturity milestones:<br />
<br />
* Early draft,<br />
<br />
* Stable draft<br />
<br />
* Final draft for approval<br />
The system will automate a notification: '''Your draft has been successfully uploaded.'''<br />
<br />
As a result the Work Item journal is also updated in the Work Programme.<br />
<br />
=== Contribute a New Draft from the Drafts tab ===<br />
* Click on the Drafts tab<br />
[[File:Picture81.png|800x800px]]<br />
* Click on the [[File:C icon.PNG|frameless]] icon that is on the same line as the Work Item reference<br />
The Contribution creation screen for type '''Draft''' opens.<br />
<br />
[[File:Picture82.png]]<br />
<br />
==== General tab ====<br />
* Complete the '''General''' tab<br />
'''Title''' <span style="color: red;">*</span>: The system will use the title given in this field as the name of the uploaded file<br />
<br />
'''Type''' <span style="color: red;">*</span>: New Draft is pre-selected<br />
<br />
from '''Source''' <span style="color: red;">*</span>: By default the logged-in user<br />
* To modify “'''from Source'''”:<br />
<br />
* Click on '''Change''', a pop-up '''Manage Source''' opens<br />
[[File:Picture83.png|273x273px]]<br />
* NOTE: Mandatory fields are marked with *.<br />
<br />
* 4 different types of '''Source''' are available:<br />
[[File:Picture17.png|400x400px]]<br />
* '''Organisation(s):''' Only active ETSI members/participants will be displayed<br />
<br />
* '''ETSI committee(s):''' Active ETSI Technical Body/Industry Specification Group/Working Group<br />
<br />
* '''Role(s):''' Chairman, Vice Chairman, Secretary, Rapporteur, WG/TG Chairman, ETSI Secretariat, ETSI Director-General, Other<br />
<br />
* '''Other''': Free text describing a role not matching one of the above categories<br />
'''NOTE''': There can be more than one Source for a contribution (example: company A, company B, and company C, but all of the same '''type''').<br />
<br />
'''Main Contact''' <span style="color: red;">*</span>: By default logged user<br />
<br />
[[File:Picture7c.jpg|701x701px]]<br />
<br />
'''Input for Committee''' <span style="color: red;">*</span>: Automatically set, but can be changed to another TB or WG or ISG<br />
<br />
'''Contribution for''' <span style="color: red;">*</span>: '''Decision, Discussion''' or '''Information''' <br />
* Select the appropriate one '''Additional contact info''': If applicable<br />
'''Meeting – Allocation'''<br />
* Click on the '''Change''' to assign the contribution to a future meeting.<br />
<br />
* Follow the instructions in the blue text in the pop-up window and click on '''Done'''.<br />
[[File:Picture74.png|507x507px]]<br />
<br />
The system reverts to the contribution creation screen.<br />
<br />
To remove a meeting allocation, click on the red cross. [[File:Red Cross.png|frameless|15x15px]]<br />
<br />
Contributions assigned to a meeting are then listed in the Meeting's Document list.<br />
<br />
==== Draft tab ====<br />
* Next click on the '''Draft''' tab<br />
[[File:Picture87.png]]<br />
<br />
For information only since the Draft is already on the server the fields are pre-filled<br />
* Click on '''Save changes'''<br />
<br />
The system displays a confirmation message '''Contribution has been Reserved'''.<br />
<br />
=== Create a cover page for type: New Draft ===<br />
The cover page is the ID card of the contribution.<br />
<br />
It retrieves the information from the '''General''' tab.<br />
* Click on '''Upload/Make available'''<br />
There are 2 ways to proceed:<br />
* Either by requesting an automatically generated cover page<br />
* Or by selecting one in MS Word already saved on the PC.<br />
* The system will zip the cover page and Draft together<br />
* Click on '''Make available'''<br />
<br />
== See terms and abbreviations ==<br />
:<br />
{| class="wikitable"<br />
|'''EDRs''' ETSI Drafting Rules<br />
<br />
'''EG''' ETSI Guide<br />
<br />
'''EN''' European Standard<br />
<br />
'''ENAP''' EN Approval Procedure<br />
<br />
'''EP''' ETSI Project<br />
<br />
'''EPP''' ETSI Partnership Project<br />
<br />
'''ES''' ETSI Standard<br />
<br />
'''EWP''' ETSI Work Programme<br />
<br />
'''GR''' Group Report<br />
<br />
'''GS''' Group Specification<br />
<br />
'''HS''' Harmonised Standard<br />
<br />
'''IPR''' Intellectual Property Right<br />
<br />
'''ISG''' Industry Specification Group<br />
<br />
'''MAP''' Membership Approval Procedure<br />
|'''NSO''' National Standards Organization<br />
<br />
'''NWI''' New Work Item<br />
<br />
'''OCG''' Operational Co-ordination Group<br />
<br />
'''PAS''' Publicly Available Specification<br />
<br />
'''RoP''' ETSI Rules of Procedure<br />
<br />
'''SMP''' Standards Making Progress<br />
<br />
'''SR''' Special Report<br />
<br />
'''STF''' Special Task Force<br />
<br />
'''TB''' Technical Body<br />
<br />
'''TC''' Technical Committee<br />
<br />
'''ToR''' Terms of Reference<br />
<br />
'''TR''' Technical Report<br />
<br />
'''TS''' Technical Specification<br />
<br />
'''TWPs''' Technical Working Procedures<br />
<br />
'''WG''' Working Group<br />
<br />
'''WI''' Work Item<br />
|}</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2990GA Proxy Management2020-03-11T13:18:01Z<p>Singer: /* Signing a proxy manually */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company) in the text box shown on the right; and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the '''“Yes”''' button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the '''“No (sign form manually)”''' button.<br />
<br />
=== Signing a proxy manually ===<br />
[[File:PIC2a.JPG|frameless|562x562px]]<br />
<br />
[[File:PIC3.JPG|frameless|385x385px]]<br />
<br />
Download the form to your computer and click “'''Create Form'''”. You will be redirected to the previous window and see that the proxy has been recorded and is in '''“Pending Upload”''' state.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
=== Signing a proxy electronically (e-sign) ===<br />
When you click '''“Yes”''', after the '''“Add proxy”''' window pops up, an e-signature request will be sent to your e-mail.<br />
<br />
[[File:PIC2b.JPG|frameless|576x576px]]<br />
<br />
You will also be shown a success message (at the top of your page), with a link that redirects you to the e-sign interface.<br />
<br />
[[File:PIC2c.JPG|frameless|735x735px]]<br />
<br />
Before receiving your electronic signature successfully, your proxy is kept in '''“Waiting For Signature”''' state. Once you have signed it, its state changes to “'''Submitted”''' and you will receive a confirmation e-mail.<br />
<br />
=== Proxy submission ===<br />
After signing your proxy, either electronically or manually, your proxy’s state is set to '''“Submitted”.'''<br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. This is the last and most important state that a proxy can have. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2989GA Proxy Management2020-03-11T11:33:42Z<p>Singer: /* Withdrawing a proxy */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the “Yes” button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the “No (sign form manually)” button.<br />
<br />
=== Signing a proxy manually ===<br />
[[File:PIC2a.JPG|frameless|562x562px]]<br />
<br />
[[File:PIC3.JPG|frameless|385x385px]]<br />
<br />
Download the form to your computer and click “'''Create Form'''”. You will be redirected to the previous window and see that the proxy has been recorded and is in “Pending Upload” state.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
=== Signing a proxy electronically (e-sign) ===<br />
When you click '''“Yes”''', after the '''“Add proxy”''' window pops up, an e-signature request will be sent to your e-mail.<br />
<br />
[[File:PIC2b.JPG|frameless|576x576px]]<br />
<br />
You will also be shown a success message (at the top of your page), with a link that redirects you to the e-sign interface.<br />
<br />
[[File:PIC2c.JPG|frameless|735x735px]]<br />
<br />
Before receiving your electronic signature successfully, your proxy is kept in '''“Waiting For Signature”''' state. Once you have signed it, its state changes to “'''Submitted”''' and you will receive a confirmation e-mail.<br />
<br />
=== Proxy submission ===<br />
After signing your proxy, either electronically or manually, your proxy’s state is set to '''“Submitted”.'''<br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. This is the last and most important state that a proxy can have. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2988GA Proxy Management2020-03-11T11:31:12Z<p>Singer: /* Withdrawing a proxy */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the “Yes” button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the “No (sign form manually)” button.<br />
<br />
=== Signing a proxy manually ===<br />
[[File:PIC2a.JPG|frameless|562x562px]]<br />
<br />
[[File:PIC3.JPG|frameless|385x385px]]<br />
<br />
Download the form to your computer and click “'''Create Form'''”. You will be redirected to the previous window and see that the proxy has been recorded and is in “Pending Upload” state.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
=== Signing a proxy electronically (e-sign) ===<br />
When you click '''“Yes”''', after the '''“Add proxy”''' window pops up, an e-signature request will be sent to your e-mail.<br />
<br />
[[File:PIC2b.JPG|frameless|576x576px]]<br />
<br />
You will also be shown a success message (at the top of your page), with a link that redirects you to the e-sign interface.<br />
<br />
[[File:PIC2c.JPG|frameless|735x735px]]<br />
<br />
Before receiving your electronic signature successfully, your proxy is kept in '''“Waiting For Signature”''' state. Once you have signed it, its state changes to “'''Submitted”''' and you will receive a confirmation e-mail.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2987GA Proxy Management2020-03-11T11:29:49Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the “Yes” button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the “No (sign form manually)” button.<br />
<br />
=== Signing a proxy manually ===<br />
[[File:PIC2a.JPG|frameless|562x562px]]<br />
<br />
[[File:PIC3.JPG|frameless|385x385px]]<br />
<br />
Download the form to your computer and click “'''Create Form'''”. You will be redirected to the previous window and see that the proxy has been recorded and is in “Pending Upload” state.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
=== Signing a proxy electronically (e-sign) ===<br />
When you click '''“Yes”''', after the '''“Add proxy”''' window pops up, an e-signature request will be sent to your e-mail.<br />
<br />
[[File:PIC2b.JPG|frameless|576x576px]]<br />
<br />
You will also be shown a success message (at the top of your page), with a link that redirects you to the e-sign interface. <br />
[[File:PIC2c.JPG|frameless|735x735px]]<br />
<br />
Before receiving your electronic signature successfully, your proxy is kept in '''“Waiting For Signature”''' state. Once you have signed it, its state changes to “'''Submitted”''' and you will receive a confirmation e-mail.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC2c.JPG&diff=2986File:PIC2c.JPG2020-03-11T11:28:32Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2985GA Proxy Management2020-03-11T11:23:55Z<p>Singer: /* Signing a proxy manually */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the “Yes” button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the “No (sign form manually)” button.<br />
<br />
=== Signing a proxy manually ===<br />
[[File:PIC2a.JPG|frameless|562x562px]]<br />
<br />
[[File:PIC3.JPG|frameless|385x385px]]<br />
<br />
Download the form to your computer and click “'''Create Form'''”. You will be redirected to the previous window and see that the proxy has been recorded and is in “Pending Upload” state.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
=== Signing a proxy electronically (e-sign) ===<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC3.JPG&diff=2984File:PIC3.JPG2020-03-11T11:21:18Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2983GA Proxy Management2020-03-11T11:19:56Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the “Yes” button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the “No (sign form manually)” button.<br />
<br />
=== Signing a proxy manually ===<br />
[[File:PIC2a.JPG|frameless|562x562px]]<br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form to your computer and click “'''Create Form'''”. You will be redirected to the previous window and see that the proxy has been recorded and is in “Pending Upload” state.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC2a.JPG&diff=2982File:PIC2a.JPG2020-03-11T11:18:25Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2981GA Proxy Management2020-03-11T11:16:07Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You are able to choose between an electronically-signed (e-signed) proxy, or a traditional (manually-signed) one.<br />
<br />
For creating a proxy and signing it electronically, click on the “Yes” button.<br />
<br />
If you prefer to download, print, and sign (manually) your proxy form, then click on the “No (sign form manually)” button.<br />
<br />
=== Signing a proxy manually ===<br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC2b.JPG&diff=2980File:PIC2b.JPG2020-03-11T11:13:28Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2979GA Proxy Management2020-03-11T11:08:31Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.JPG|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC2.JPG&diff=2978File:PIC2.JPG2020-03-11T11:07:21Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2977GA Proxy Management2020-03-11T11:05:42Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select (in the left text box) the organization for which you want to give a proxy. After, type the proxy receiver person's name (or name of his/her company), in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies. Please note that you can only provide one proxy for each company that you represent.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2976GA Proxy Management2020-03-11T10:10:23Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty. <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2975GA Proxy Management2020-03-11T10:07:59Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given and/or received proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2974GA Proxy Management2020-03-10T15:56:54Z<p>Singer: /* Withdrawing a proxy */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2973GA Proxy Management2020-03-10T15:56:39Z<p>Singer: /* Withdrawing a proxy */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2970GA Proxy Management2019-11-20T11:07:37Z<p>Singer: </p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click '''More Options''' on [[File:More.JPG|frameless|26x26px]] button, and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click on More Options, on the [[File:More.JPG|frameless|26x26px]] button, and select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2969GA Proxy Management2019-11-20T11:03:11Z<p>Singer: </p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click More Options [[File:More.JPG|frameless|26x26px]] , and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
[[File:More.JPG|frameless|26x26px]]<br />
<br />
Click More Options ('''…''') and Select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:More.JPG&diff=2968File:More.JPG2019-11-20T10:45:38Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=MediaWiki:Sidebar&diff=2967MediaWiki:Sidebar2019-11-20T10:42:14Z<p>Singer: </p>
<hr />
<div>* Navigation<br />
** Overview|Overview<br />
* Applications<br />
** Contributions_application|Contributions application<br />
** Meeting_Management_2018|Meeting Management<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** GA Proxy Management|GA Proxy<br />
* Portlets<br />
** Contributions_application|Contributions application<br />
** http://help.etsi.org/index.php?title=Contributions_Download|Contributions download<br />
** Latest Drafts|Latest Drafts<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** Meeting Calendar 2018|Meeting Calendar<br />
** WI_Monitoring|WI Monitoring<br />
** WPHV|Work Plan Hierarchical View<br />
** Publications|Publications<br />
** Officials|Officials<br />
** E-mail_archives|E-mail archives<br />
** https://portal.etsi.org/STF/STFs/Summary.aspx|STF<br />
* Frequently Asked Questions<br />
** FAQs|General FAQs<br />
** Action_List_FaQs|Action List FaQs<br />
** Remote_Consensus_FaQs|Remote Consensus FaQs<br />
** WPHV_FaQs|WPHV FaQs<br />
* Additional Information<br />
** Contribution_State_Machine|The Contribution State Machine Explained<br />
** ChangeLog|The Enhancements Release Plan<br />
<br />
* SEARCH</div>Singerhttps://help.etsi.org/index.php?title=MediaWiki:Sidebar&diff=2966MediaWiki:Sidebar2019-11-20T10:40:27Z<p>Singer: </p>
<hr />
<div>* Navigation<br />
** Overview|Overview<br />
* Applications<br />
** Contributions_application|Contributions application<br />
** Meeting_Management_2018|Meeting Management<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** GA Proxy|GA Proxy<br />
* Portlets<br />
** Contributions_application|Contributions application<br />
** http://help.etsi.org/index.php?title=Contributions_Download|Contributions download<br />
** Latest Drafts|Latest Drafts<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** Meeting Calendar 2018|Meeting Calendar<br />
** WI_Monitoring|WI Monitoring<br />
** WPHV|Work Plan Hierarchical View<br />
** Publications|Publications<br />
** Officials|Officials<br />
** E-mail_archives|E-mail archives<br />
** https://portal.etsi.org/STF/STFs/Summary.aspx|STF<br />
* Frequently Asked Questions<br />
** FAQs|General FAQs<br />
** Action_List_FaQs|Action List FaQs<br />
** Remote_Consensus_FaQs|Remote Consensus FaQs<br />
** WPHV_FaQs|WPHV FaQs<br />
* Additional Information<br />
** Contribution_State_Machine|The Contribution State Machine Explained<br />
** ChangeLog|The Enhancements Release Plan<br />
<br />
* SEARCH</div>Singerhttps://help.etsi.org/index.php?title=MediaWiki:Sidebar&diff=2965MediaWiki:Sidebar2019-11-20T10:39:58Z<p>Singer: </p>
<hr />
<div>* Navigation<br />
** Overview|Overview<br />
* Applications<br />
** Contributions_application|Contributions application<br />
** Meeting_Management_2018|Meeting Management<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** GA Proxy||GA Proxy<br />
* Portlets<br />
** Contributions_application|Contributions application<br />
** http://help.etsi.org/index.php?title=Contributions_Download|Contributions download<br />
** Latest Drafts|Latest Drafts<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** Meeting Calendar 2018|Meeting Calendar<br />
** WI_Monitoring|WI Monitoring<br />
** WPHV|Work Plan Hierarchical View<br />
** Publications|Publications<br />
** Officials|Officials<br />
** E-mail_archives|E-mail archives<br />
** https://portal.etsi.org/STF/STFs/Summary.aspx|STF<br />
* Frequently Asked Questions<br />
** FAQs|General FAQs<br />
** Action_List_FaQs|Action List FaQs<br />
** Remote_Consensus_FaQs|Remote Consensus FaQs<br />
** WPHV_FaQs|WPHV FaQs<br />
* Additional Information<br />
** Contribution_State_Machine|The Contribution State Machine Explained<br />
** ChangeLog|The Enhancements Release Plan<br />
<br />
* SEARCH</div>Singerhttps://help.etsi.org/index.php?title=Overview&diff=2964Overview2019-11-20T10:35:01Z<p>Singer: </p>
<hr />
<div><big>'''Welcome to the ETSI portal help pages'''</big> <br />
<br />
The ETSI portal is the platform for members of ETSI’s Technical Committees (TCs) and Industry Specification Groups (ISGs) that enables the production of standards and deliverables using the Standards Making Process (SMP).<br />
<br />
The main tools are Meetings, Contributions, Work Programme, Drafts, Remote Consensus and Actions. <br />
<br />
The Portlets Officials, Email Archives, Publications and STF are also part of the toolbox of the SMP.<br />
<br />
== Portal applications help files==<br />
* [[Contributions application|Contributions]] <br />
* [[Meeting Management 2018|Meeting]]<nowiki/>[[Meeting Management 2018|s Management]]<br />
* [[Remote_Consensus|Remote Consensus]]<br />
* [[WPHV|Work Plan Hierarchical View]]<br />
* [[Action List|Action List]]<br />
* [[GA Proxy Management|GA Proxy]]<br />
<br />
== Portlets help files==<br />
* [[Contributions_Portlet|Contributions]]<br />
* [[Latest_Drafts|Latest Drafts]]<br />
* [[Remote_Consensus_Portlet|Remote Consensus]]<br />
* [[WPHV_portlet|Work Plan Hierarchical View]]<br />
* [[Action_List_portlet|Action List]]<br />
* [[Meeting_Calendar|Meeting Calendar]]<br />
* [[WI_Monitoring|WI Monitoring]]<br />
* [[Publications|Publications]]<br />
* [[Officials|Officials]]<br />
* [[E-mail_archives|E-mail archives]]<br />
* [[STF|STF]]<br />
<br />
== Frequently Asked Questions==<br />
* [[FAQs|General FaQs]]<br />
* [[Action list application FaQs]]<br />
* [[Remote Consensus FaQs|Remote Consensus FaQs]]<br />
* [[WPHV FaQs]]<br />
<br />
== Additional Information ==<br />
* [[Enhancements release plan|Enhancements Release Plan]]<br />
* The [[Contribution State Machine]] explained</div>Singerhttps://help.etsi.org/index.php?title=MediaWiki:Sidebar&diff=2963MediaWiki:Sidebar2019-11-20T10:33:02Z<p>Singer: </p>
<hr />
<div>* Navigation<br />
** Overview|Overview<br />
* Applications<br />
** Contributions_application|Contributions application<br />
** Meeting_Management_2018|Meeting Management<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** GA Proxy<br />
* Portlets<br />
** Contributions_application|Contributions application<br />
** http://help.etsi.org/index.php?title=Contributions_Download|Contributions download<br />
** Latest Drafts|Latest Drafts<br />
** Remote_Consensus|Remote Consensus<br />
** Action_List|Action List<br />
** Meeting Calendar 2018|Meeting Calendar<br />
** WI_Monitoring|WI Monitoring<br />
** WPHV|Work Plan Hierarchical View<br />
** Publications|Publications<br />
** Officials|Officials<br />
** E-mail_archives|E-mail archives<br />
** https://portal.etsi.org/STF/STFs/Summary.aspx|STF<br />
* Frequently Asked Questions<br />
** FAQs|General FAQs<br />
** Action_List_FaQs|Action List FaQs<br />
** Remote_Consensus_FaQs|Remote Consensus FaQs<br />
** WPHV_FaQs|WPHV FaQs<br />
* Additional Information<br />
** Contribution_State_Machine|The Contribution State Machine Explained<br />
** ChangeLog|The Enhancements Release Plan<br />
<br />
* SEARCH</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2962GA Proxy Management2019-11-20T10:29:53Z<p>Singer: /* Withdrawing a proxy */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click More Options ('''…''') and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or name of the company, in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''Upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click More Options ('''…''') and Select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2961GA Proxy Management2019-11-20T10:27:45Z<p>Singer: /* Giving a proxy to a person registered to an ETSI General Assembly */</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click More Options ('''…''') and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
'''Note:''' this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person's name or company name in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
[[File:PIC3.jpg|frameless|385x385px]]<br />
<br />
Download the form on your computer and click "'''Confirm"'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
[[File:PIC4.jpg|frameless|573x573px]]<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “'''Manage Proxies'''”. <br />
<br />
Select the concerned proxy and click on the “'''Withdraw'''” button.<br />
<br />
[[File:PIC5.jpg|frameless|427x427px]] <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click More Options ('''…''') and Select “'''Manage Proxies'''”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC5.jpg&diff=2960File:PIC5.jpg2019-11-20T10:08:35Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=File:PIC4.jpg&diff=2959File:PIC4.jpg2019-11-20T10:08:16Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=File:PIC3.jpg&diff=2958File:PIC3.jpg2019-11-20T10:07:55Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2957GA Proxy Management2019-11-20T10:06:30Z<p>Singer: </p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click More Options ('''…''') and Select “'''Manage Proxies'''”<br />
<br />
[[File:PIC1.jpg|frameless|400x400px]]<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “'''Manage Proxies'''”, the list of given proxies is empty <br />
<br />
Note that this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person name or company name in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
[[File:PIC2.jpg|frameless|546x546px]]<br />
<br />
Click “'''Add proxy'''”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
PIC3<br />
<br />
Download the form on your computer and click '''confirm'''. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
PIC4<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “'''upload'''” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “'''Validated'''” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “Manage Proxies”. <br />
<br />
Select the concerned proxy and click on the “Withdraw” button<br />
<br />
PIC5 <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click More Options (…) and Select “Manage Proxies”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=File:PIC2.jpg&diff=2956File:PIC2.jpg2019-11-20T10:04:00Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=File:PIC1.jpg&diff=2955File:PIC1.jpg2019-11-20T09:59:36Z<p>Singer: </p>
<hr />
<div></div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2954GA Proxy Management2019-11-20T09:14:35Z<p>Singer: </p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click More Options (…) and Select “Manage Proxies”<br />
<br />
PIC1<br />
<br />
You will then see this page showing your given proxies, if any (see picture below). The first time you click on “Manage Proxies”, the list of given proxies is empty <br />
<br />
Note that this page contains also a list of received proxies, in case you attend the meeting and have been given proxies. Ignore this list when you are a proxy giver. <br />
<br />
To give a proxy, select on the left box the organization for which you want to give a proxy, type the person name or company name in the text box and select the person you want. <br />
<br />
The proposed list of persons contains only the list of persons who are registered to the meeting and who have not already been given a maximum number of proxies.<br />
<br />
PIC2<br />
<br />
Click “Add proxy”. It opens a new window that gives you the instructions. You can generate the proxy form that will be filled with all relevant information. <br />
<br />
PIC3<br />
<br />
Download the form on your computer and click confirm. It will display the previous window that shows that the proxy has been recorded.<br />
<br />
PIC4<br />
<br />
Print, sign and scan the downloaded proxy form, then upload it using the “upload” icon.<br />
<br />
You will receive a confirmation e-mail. At this stage, your proxy has been submitted but not yet validated by ETSI Secretariat. <br />
<br />
When ETSI Secretariat has validated the proxy, you will receive an e-mail and your proxy will appear in “Validated” state. It means that the Proxy Receiver will be able to vote on your behalf.<br />
<br />
= Withdrawing a proxy =<br />
<br />
You may decide to withdraw a proxy at any time, till the end of the meeting. <br />
<br />
Open the page of given proxies using “Manage Proxies”. <br />
<br />
Select the concerned proxy and click on the “Withdraw” button<br />
<br />
PIC5 <br />
<br />
The proxy receiver and you will receive a confirmation e-mail.<br />
<br />
= Viewing received proxies for an ETSI General Assembly =<br />
<br />
When someone gives you a proxy, you receive a mail. You can also see the list of received proxies. <br />
<br />
Select the GA meeting in the meeting calendar for which you have received a proxy. <br />
<br />
Click More Options (…) and Select “Manage Proxies”<br />
<br />
The “received proxies” part shows the list of received proxies.</div>Singerhttps://help.etsi.org/index.php?title=GA_Proxy_Management&diff=2953GA Proxy Management2019-11-20T09:07:59Z<p>Singer: Created page with " = Giving a proxy to a person registered to an ETSI General Assembly = Being an official contact of an organization, you can give a proxy to a person who will attend the meet..."</p>
<hr />
<div><br />
= Giving a proxy to a person registered to an ETSI General Assembly =<br />
<br />
Being an official contact of an organization, you can give a proxy to a person who will attend the meeting. <br />
<br />
Select the GA meeting in the meeting calendar for which you wish to give a proxy. <br />
<br />
Click More Options (…) and Select “Manage Proxies”</div>Singerhttps://help.etsi.org/index.php?title=Publications&diff=2948Publications2019-08-12T10:05:10Z<p>Singer: /* From the Portal */</p>
<hr />
<div>== How to search and download published publicly available ETSI deliverables ==<br />
There are several ways to search and download publicly available and published ETSI deliverables: <br />
* the ETSI Portal home page<br />
* the TB/ISG/3GPP/oneM2M home page<br />
* the ETSI website<br />
<br />
== From the Portal ==<br />
https://portal.etsi.org/Home.aspx <br />
<br />
==== From the Portal home page (default view) ====<br />
In the '''Publications''' portlet, deliverables that have been made publicly available for all TBs/WGs/ISGs for a defined period can be downloaded.<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on '''Subscribe''' to receive automated notifications for deliverables of all TBs/WGs/ISGs and follow the instructions.<br />
[[File:Pub1.jpg|frameless|529x529px]]<br />
<br />
[[File:Pub2.jpg|frameless|529x529px]]<br />
<br />
==== From a TB/ISG/3GPP portal home page ====<br />
e.g. [https://portal.etsi.org/tb.aspx?tbid=607&SubTB=607# ESI]<br />
<br />
In the '''Publications – ESI''' portlet, the default view is deliverables that have been made publicly available in the current week for ESI.<br />
<br />
[[File:Pub3.jpg|frameless|668x668px]]<br />
<br />
The processes for approval of deliverables are defined as:<br />
<br />
'''Published''' for all deliverables: <br />
<br />
Technical Reports (TR), Technical Specifications (TS), Special Reports (SR), Group Specifications (GS) & Group Reports (GR), European Standards (EN) or Harmonised Standards (HS), ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on Membership Approval Process (MAP)''' for ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on AP''' [Start of '''EN Approval Process (ENAP)''' combined public enquiry and weighted '''n'''ational vote for EN/HS]<br />
<br />
'''Sent on Vote''' [Weighted '''n'''ational vote for EN/HS]<br />
<br />
'''NOTE''': For further information: https://portal.etsi.org/Resources/StandardsMakingProcess/Process.aspx<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on document list to view published deliverables<br />
[[File:Pub5.jpg|frameless|785x785px]]<br />
<br />
* To download the deliverable, click on the ETSI title<br />
* To view the work item details in the Work Programme, click on the work item reference<br />
[[File:Pub6.jpg|frameless|791x791px]]<br />
<br />
Click on '''Subscribe''' to receive automated deliverable notifications for deliverables of all TBs/ISGs/WGs and follow the instructions.<br />
<br />
[[File:Pub7.jpg|frameless|793x793px]]<br />
<br />
== From the ETSI website ==<br />
There are several ways to search and download publicly available and published ETSI deliverables:<br />
* the home page '''Search''' icon<br />
<br />
* the '''STANDARDS''' tab<br />
* the '''TECHNOLOGIES''' tab<br />
* the '''COMMITTEES''' tab<br />
<br />
=== From the home page Search icon ===<br />
* Click on the '''SEARCH icon o'''n the right side of the screen, select '''Search Standards''' and enter the search term before clicking the green '''SEARCH''' button.<br />
[[File:Pub9.jpg|frameless|865x865px]]<span name="_msocom_1"></span><span name="_msocom_1"></span><br />
=== From the STANDARDS tab ===<br />
[https://www.etsi.org/standards/get-standards#Pre-defined-Collections: <nowiki>https://www.etsi.org/standards/get-standards#Pre-defined-Collections</nowiki>:]<br />
<br />
[[File:Pub10.jpg|frameless]]<br />
<br />
[[File:Pub11.jpg|frameless|438x438px]]<br />
<br />
In the window that opens, use either the '''Search''' field, the '''pre-defined Collections''' (e.g. Most Popular or Most Recent) or the list of '''Sectors'''.<br />
<br />
For an open search:<br />
* Enter the criteria e.g. title, ETSI number or keyword in the search field<br />
<span name="_msocom_1"></span><span name="_msocom_1"></span>A list of deliverables for download will be displayed<br />
* Use the '''Filter search results''' option on the left to further refine the results<br />
'''NOTE:''' if a filter criterion is changed, click on the button '''Filter Standards or Reset''' '''Filter''' at the bottom of the left column to validate the new criteria selection.<br />
<br />
[[File:Pub12.jpg|frameless|437x437px]]<br />
<br />
[[File:Pub13.jpg|frameless]]<br />
* Click on the icons to download the deliverable in pdf or in MS Word format (for [https://webapp.etsi.org/createaccount ETSI On-Line account] holders) plus additional files related to the deliverable, if applicable<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme<br />
** Send link to a colleague<br />
** Subscribe to be alerted when the selected deliverable is being updated<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
<br />
After filtering the requested search results:<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|222x222px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
<br />
=== From the TECHNOLOGIES tab ===<br />
tab: https://www.etsi.org/technologies<br />
<br />
Select the technology ('''Filter by Sector''' or '''Filter Technologies''' - e.g. 5G or NFV)<br />
<br />
[[File:Pub18.jpg|frameless|441x441px]]<br />
<br />
On each technology page (e.g. NFV) a link to the '''related committee''' page and/or to the '''related standards/specifications''' is available via a '''Standards''' or '''Specifications''' tab:<br />
<br />
[[File:Pub19.jpg|frameless|526x526px]]<br />
<br />
=== From the COMMITTEES tab ===<br />
https://www.etsi.org/committees<br />
<br />
Select the '''Partnership project''', '''Committee''' or '''Industry Specification Group''' of interest to see all publicly available deliverables from this group:<br />
<br />
[[File:Pub20.jpg|frameless|350x350px]]<br />
<br />
A new page will display a summary of the group’s work and a list of latest publications:<br />
<br />
[[File:Pub21.jpg|frameless|346x346px]] <br />
<br />
* Click on the icons to download a deliverable in pdf or in MS Word format (for ETSI On-Line account holders) plus additional files related to the deliverable, if applicable.<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme.<br />
** Send link to a colleague.<br />
** Subscribe to an alert when the selected deliverable is updated.<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement:<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|173x173px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
* Click on '''See full list in standards search''' to access the full list of publications (scroll down):<br />
[[File:Pub26.jpg|frameless|509x509px]]</div>Singerhttps://help.etsi.org/index.php?title=Publications&diff=2947Publications2019-08-12T10:04:03Z<p>Singer: /* From the Portal */</p>
<hr />
<div>== How to search and download published publicly available ETSI deliverables ==<br />
There are several ways to search and download publicly available and published ETSI deliverables: <br />
* the ETSI Portal home page<br />
* the TB/ISG/3GPP/oneM2M home page<br />
* the ETSI website<br />
<br />
== From the Portal ==<br />
[https://portal.etsi.org/Home.aspx&#x20;&#x20;'_blank' https://portal.etsi.org/Home.aspx] <br />
<br />
==== From the Portal home page (default view) ====<br />
In the '''Publications''' portlet, deliverables that have been made publicly available for all TBs/WGs/ISGs for a defined period can be downloaded.<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on '''Subscribe''' to receive automated notifications for deliverables of all TBs/WGs/ISGs and follow the instructions.<br />
[[File:Pub1.jpg|frameless|529x529px]]<br />
<br />
[[File:Pub2.jpg|frameless|529x529px]]<br />
<br />
==== From a TB/ISG/3GPP portal home page ====<br />
e.g. [https://portal.etsi.org/tb.aspx?tbid=607&SubTB=607# ESI]<br />
<br />
In the '''Publications – ESI''' portlet, the default view is deliverables that have been made publicly available in the current week for ESI.<br />
<br />
[[File:Pub3.jpg|frameless|668x668px]]<br />
<br />
The processes for approval of deliverables are defined as:<br />
<br />
'''Published''' for all deliverables: <br />
<br />
Technical Reports (TR), Technical Specifications (TS), Special Reports (SR), Group Specifications (GS) & Group Reports (GR), European Standards (EN) or Harmonised Standards (HS), ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on Membership Approval Process (MAP)''' for ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on AP''' [Start of '''EN Approval Process (ENAP)''' combined public enquiry and weighted '''n'''ational vote for EN/HS]<br />
<br />
'''Sent on Vote''' [Weighted '''n'''ational vote for EN/HS]<br />
<br />
'''NOTE''': For further information: https://portal.etsi.org/Resources/StandardsMakingProcess/Process.aspx<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on document list to view published deliverables<br />
[[File:Pub5.jpg|frameless|785x785px]]<br />
<br />
* To download the deliverable, click on the ETSI title<br />
* To view the work item details in the Work Programme, click on the work item reference<br />
[[File:Pub6.jpg|frameless|791x791px]]<br />
<br />
Click on '''Subscribe''' to receive automated deliverable notifications for deliverables of all TBs/ISGs/WGs and follow the instructions.<br />
<br />
[[File:Pub7.jpg|frameless|793x793px]]<br />
<br />
== From the ETSI website ==<br />
There are several ways to search and download publicly available and published ETSI deliverables:<br />
* the home page '''Search''' icon<br />
<br />
* the '''STANDARDS''' tab<br />
* the '''TECHNOLOGIES''' tab<br />
* the '''COMMITTEES''' tab<br />
<br />
=== From the home page Search icon ===<br />
* Click on the '''SEARCH icon o'''n the right side of the screen, select '''Search Standards''' and enter the search term before clicking the green '''SEARCH''' button.<br />
[[File:Pub9.jpg|frameless|865x865px]]<span name="_msocom_1"></span><span name="_msocom_1"></span><br />
=== From the STANDARDS tab ===<br />
[https://www.etsi.org/standards/get-standards#Pre-defined-Collections: <nowiki>https://www.etsi.org/standards/get-standards#Pre-defined-Collections</nowiki>:]<br />
<br />
[[File:Pub10.jpg|frameless]]<br />
<br />
[[File:Pub11.jpg|frameless|438x438px]]<br />
<br />
In the window that opens, use either the '''Search''' field, the '''pre-defined Collections''' (e.g. Most Popular or Most Recent) or the list of '''Sectors'''.<br />
<br />
For an open search:<br />
* Enter the criteria e.g. title, ETSI number or keyword in the search field<br />
<span name="_msocom_1"></span><span name="_msocom_1"></span>A list of deliverables for download will be displayed<br />
* Use the '''Filter search results''' option on the left to further refine the results<br />
'''NOTE:''' if a filter criterion is changed, click on the button '''Filter Standards or Reset''' '''Filter''' at the bottom of the left column to validate the new criteria selection.<br />
<br />
[[File:Pub12.jpg|frameless|437x437px]]<br />
<br />
[[File:Pub13.jpg|frameless]]<br />
* Click on the icons to download the deliverable in pdf or in MS Word format (for [https://webapp.etsi.org/createaccount ETSI On-Line account] holders) plus additional files related to the deliverable, if applicable<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme<br />
** Send link to a colleague<br />
** Subscribe to be alerted when the selected deliverable is being updated<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
<br />
After filtering the requested search results:<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|222x222px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
<br />
=== From the TECHNOLOGIES tab ===<br />
tab: https://www.etsi.org/technologies<br />
<br />
Select the technology ('''Filter by Sector''' or '''Filter Technologies''' - e.g. 5G or NFV)<br />
<br />
[[File:Pub18.jpg|frameless|441x441px]]<br />
<br />
On each technology page (e.g. NFV) a link to the '''related committee''' page and/or to the '''related standards/specifications''' is available via a '''Standards''' or '''Specifications''' tab:<br />
<br />
[[File:Pub19.jpg|frameless|526x526px]]<br />
<br />
=== From the COMMITTEES tab ===<br />
https://www.etsi.org/committees<br />
<br />
Select the '''Partnership project''', '''Committee''' or '''Industry Specification Group''' of interest to see all publicly available deliverables from this group:<br />
<br />
[[File:Pub20.jpg|frameless|350x350px]]<br />
<br />
A new page will display a summary of the group’s work and a list of latest publications:<br />
<br />
[[File:Pub21.jpg|frameless|346x346px]] <br />
<br />
* Click on the icons to download a deliverable in pdf or in MS Word format (for ETSI On-Line account holders) plus additional files related to the deliverable, if applicable.<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme.<br />
** Send link to a colleague.<br />
** Subscribe to an alert when the selected deliverable is updated.<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement:<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|173x173px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
* Click on '''See full list in standards search''' to access the full list of publications (scroll down):<br />
[[File:Pub26.jpg|frameless|509x509px]]</div>Singerhttps://help.etsi.org/index.php?title=Publications&diff=2946Publications2019-08-12T10:02:54Z<p>Singer: /* From the Portal */</p>
<hr />
<div>== How to search and download published publicly available ETSI deliverables ==<br />
There are several ways to search and download publicly available and published ETSI deliverables: <br />
* the ETSI Portal home page<br />
* the TB/ISG/3GPP/oneM2M home page<br />
* the ETSI website<br />
<br />
== From the Portal ==<br />
https://portal.etsi.org/Home.aspx <br />
<br />
==== From the Portal home page (default view) ====<br />
In the '''Publications''' portlet, deliverables that have been made publicly available for all TBs/WGs/ISGs for a defined period can be downloaded.<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on '''Subscribe''' to receive automated notifications for deliverables of all TBs/WGs/ISGs and follow the instructions.<br />
[[File:Pub1.jpg|frameless|529x529px]]<br />
<br />
[[File:Pub2.jpg|frameless|529x529px]]<br />
<br />
==== From a TB/ISG/3GPP portal home page ====<br />
e.g. [https://portal.etsi.org/tb.aspx?tbid=607&SubTB=607# ESI]<br />
<br />
In the '''Publications – ESI''' portlet, the default view is deliverables that have been made publicly available in the current week for ESI.<br />
<br />
[[File:Pub3.jpg|frameless|668x668px]]<br />
<br />
The processes for approval of deliverables are defined as:<br />
<br />
'''Published''' for all deliverables: <br />
<br />
Technical Reports (TR), Technical Specifications (TS), Special Reports (SR), Group Specifications (GS) & Group Reports (GR), European Standards (EN) or Harmonised Standards (HS), ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on Membership Approval Process (MAP)''' for ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on AP''' [Start of '''EN Approval Process (ENAP)''' combined public enquiry and weighted '''n'''ational vote for EN/HS]<br />
<br />
'''Sent on Vote''' [Weighted '''n'''ational vote for EN/HS]<br />
<br />
'''NOTE''': For further information: https://portal.etsi.org/Resources/StandardsMakingProcess/Process.aspx<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on document list to view published deliverables<br />
[[File:Pub5.jpg|frameless|785x785px]]<br />
<br />
* To download the deliverable, click on the ETSI title<br />
* To view the work item details in the Work Programme, click on the work item reference<br />
[[File:Pub6.jpg|frameless|791x791px]]<br />
<br />
Click on '''Subscribe''' to receive automated deliverable notifications for deliverables of all TBs/ISGs/WGs and follow the instructions.<br />
<br />
[[File:Pub7.jpg|frameless|793x793px]]<br />
<br />
== From the ETSI website ==<br />
There are several ways to search and download publicly available and published ETSI deliverables:<br />
* the home page '''Search''' icon<br />
<br />
* the '''STANDARDS''' tab<br />
* the '''TECHNOLOGIES''' tab<br />
* the '''COMMITTEES''' tab<br />
<br />
=== From the home page Search icon ===<br />
* Click on the '''SEARCH icon o'''n the right side of the screen, select '''Search Standards''' and enter the search term before clicking the green '''SEARCH''' button.<br />
[[File:Pub9.jpg|frameless|865x865px]]<span name="_msocom_1"></span><span name="_msocom_1"></span><br />
=== From the STANDARDS tab ===<br />
[https://www.etsi.org/standards/get-standards#Pre-defined-Collections: <nowiki>https://www.etsi.org/standards/get-standards#Pre-defined-Collections</nowiki>:]<br />
<br />
[[File:Pub10.jpg|frameless]]<br />
<br />
[[File:Pub11.jpg|frameless|438x438px]]<br />
<br />
In the window that opens, use either the '''Search''' field, the '''pre-defined Collections''' (e.g. Most Popular or Most Recent) or the list of '''Sectors'''.<br />
<br />
For an open search:<br />
* Enter the criteria e.g. title, ETSI number or keyword in the search field<br />
<span name="_msocom_1"></span><span name="_msocom_1"></span>A list of deliverables for download will be displayed<br />
* Use the '''Filter search results''' option on the left to further refine the results<br />
'''NOTE:''' if a filter criterion is changed, click on the button '''Filter Standards or Reset''' '''Filter''' at the bottom of the left column to validate the new criteria selection.<br />
<br />
[[File:Pub12.jpg|frameless|437x437px]]<br />
<br />
[[File:Pub13.jpg|frameless]]<br />
* Click on the icons to download the deliverable in pdf or in MS Word format (for [https://webapp.etsi.org/createaccount ETSI On-Line account] holders) plus additional files related to the deliverable, if applicable<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme<br />
** Send link to a colleague<br />
** Subscribe to be alerted when the selected deliverable is being updated<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
<br />
After filtering the requested search results:<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|222x222px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
<br />
=== From the TECHNOLOGIES tab ===<br />
tab: https://www.etsi.org/technologies<br />
<br />
Select the technology ('''Filter by Sector''' or '''Filter Technologies''' - e.g. 5G or NFV)<br />
<br />
[[File:Pub18.jpg|frameless|441x441px]]<br />
<br />
On each technology page (e.g. NFV) a link to the '''related committee''' page and/or to the '''related standards/specifications''' is available via a '''Standards''' or '''Specifications''' tab:<br />
<br />
[[File:Pub19.jpg|frameless|526x526px]]<br />
<br />
=== From the COMMITTEES tab ===<br />
https://www.etsi.org/committees<br />
<br />
Select the '''Partnership project''', '''Committee''' or '''Industry Specification Group''' of interest to see all publicly available deliverables from this group:<br />
<br />
[[File:Pub20.jpg|frameless|350x350px]]<br />
<br />
A new page will display a summary of the group’s work and a list of latest publications:<br />
<br />
[[File:Pub21.jpg|frameless|346x346px]] <br />
<br />
* Click on the icons to download a deliverable in pdf or in MS Word format (for ETSI On-Line account holders) plus additional files related to the deliverable, if applicable.<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme.<br />
** Send link to a colleague.<br />
** Subscribe to an alert when the selected deliverable is updated.<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement:<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|173x173px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
* Click on '''See full list in standards search''' to access the full list of publications (scroll down):<br />
[[File:Pub26.jpg|frameless|509x509px]]</div>Singerhttps://help.etsi.org/index.php?title=Publications&diff=2945Publications2019-08-12T10:02:20Z<p>Singer: /* From the Portal */</p>
<hr />
<div>== How to search and download published publicly available ETSI deliverables ==<br />
There are several ways to search and download publicly available and published ETSI deliverables: <br />
* the ETSI Portal home page<br />
* the TB/ISG/3GPP/oneM2M home page<br />
* the ETSI website<br />
<br />
== From the Portal ==<br />
https://portal.etsi.org/Home.aspx $wgExternalLinkTarget = '_blank' <br />
<br />
==== From the Portal home page (default view) ====<br />
In the '''Publications''' portlet, deliverables that have been made publicly available for all TBs/WGs/ISGs for a defined period can be downloaded.<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on '''Subscribe''' to receive automated notifications for deliverables of all TBs/WGs/ISGs and follow the instructions.<br />
[[File:Pub1.jpg|frameless|529x529px]]<br />
<br />
[[File:Pub2.jpg|frameless|529x529px]]<br />
<br />
==== From a TB/ISG/3GPP portal home page ====<br />
e.g. [https://portal.etsi.org/tb.aspx?tbid=607&SubTB=607# ESI]<br />
<br />
In the '''Publications – ESI''' portlet, the default view is deliverables that have been made publicly available in the current week for ESI.<br />
<br />
[[File:Pub3.jpg|frameless|668x668px]]<br />
<br />
The processes for approval of deliverables are defined as:<br />
<br />
'''Published''' for all deliverables: <br />
<br />
Technical Reports (TR), Technical Specifications (TS), Special Reports (SR), Group Specifications (GS) & Group Reports (GR), European Standards (EN) or Harmonised Standards (HS), ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on Membership Approval Process (MAP)''' for ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on AP''' [Start of '''EN Approval Process (ENAP)''' combined public enquiry and weighted '''n'''ational vote for EN/HS]<br />
<br />
'''Sent on Vote''' [Weighted '''n'''ational vote for EN/HS]<br />
<br />
'''NOTE''': For further information: https://portal.etsi.org/Resources/StandardsMakingProcess/Process.aspx<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on document list to view published deliverables<br />
[[File:Pub5.jpg|frameless|785x785px]]<br />
<br />
* To download the deliverable, click on the ETSI title<br />
* To view the work item details in the Work Programme, click on the work item reference<br />
[[File:Pub6.jpg|frameless|791x791px]]<br />
<br />
Click on '''Subscribe''' to receive automated deliverable notifications for deliverables of all TBs/ISGs/WGs and follow the instructions.<br />
<br />
[[File:Pub7.jpg|frameless|793x793px]]<br />
<br />
== From the ETSI website ==<br />
There are several ways to search and download publicly available and published ETSI deliverables:<br />
* the home page '''Search''' icon<br />
<br />
* the '''STANDARDS''' tab<br />
* the '''TECHNOLOGIES''' tab<br />
* the '''COMMITTEES''' tab<br />
<br />
=== From the home page Search icon ===<br />
* Click on the '''SEARCH icon o'''n the right side of the screen, select '''Search Standards''' and enter the search term before clicking the green '''SEARCH''' button.<br />
[[File:Pub9.jpg|frameless|865x865px]]<span name="_msocom_1"></span><span name="_msocom_1"></span><br />
=== From the STANDARDS tab ===<br />
[https://www.etsi.org/standards/get-standards#Pre-defined-Collections: <nowiki>https://www.etsi.org/standards/get-standards#Pre-defined-Collections</nowiki>:]<br />
<br />
[[File:Pub10.jpg|frameless]]<br />
<br />
[[File:Pub11.jpg|frameless|438x438px]]<br />
<br />
In the window that opens, use either the '''Search''' field, the '''pre-defined Collections''' (e.g. Most Popular or Most Recent) or the list of '''Sectors'''.<br />
<br />
For an open search:<br />
* Enter the criteria e.g. title, ETSI number or keyword in the search field<br />
<span name="_msocom_1"></span><span name="_msocom_1"></span>A list of deliverables for download will be displayed<br />
* Use the '''Filter search results''' option on the left to further refine the results<br />
'''NOTE:''' if a filter criterion is changed, click on the button '''Filter Standards or Reset''' '''Filter''' at the bottom of the left column to validate the new criteria selection.<br />
<br />
[[File:Pub12.jpg|frameless|437x437px]]<br />
<br />
[[File:Pub13.jpg|frameless]]<br />
* Click on the icons to download the deliverable in pdf or in MS Word format (for [https://webapp.etsi.org/createaccount ETSI On-Line account] holders) plus additional files related to the deliverable, if applicable<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme<br />
** Send link to a colleague<br />
** Subscribe to be alerted when the selected deliverable is being updated<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
<br />
After filtering the requested search results:<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|222x222px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
<br />
=== From the TECHNOLOGIES tab ===<br />
tab: https://www.etsi.org/technologies<br />
<br />
Select the technology ('''Filter by Sector''' or '''Filter Technologies''' - e.g. 5G or NFV)<br />
<br />
[[File:Pub18.jpg|frameless|441x441px]]<br />
<br />
On each technology page (e.g. NFV) a link to the '''related committee''' page and/or to the '''related standards/specifications''' is available via a '''Standards''' or '''Specifications''' tab:<br />
<br />
[[File:Pub19.jpg|frameless|526x526px]]<br />
<br />
=== From the COMMITTEES tab ===<br />
https://www.etsi.org/committees<br />
<br />
Select the '''Partnership project''', '''Committee''' or '''Industry Specification Group''' of interest to see all publicly available deliverables from this group:<br />
<br />
[[File:Pub20.jpg|frameless|350x350px]]<br />
<br />
A new page will display a summary of the group’s work and a list of latest publications:<br />
<br />
[[File:Pub21.jpg|frameless|346x346px]] <br />
<br />
* Click on the icons to download a deliverable in pdf or in MS Word format (for ETSI On-Line account holders) plus additional files related to the deliverable, if applicable.<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme.<br />
** Send link to a colleague.<br />
** Subscribe to an alert when the selected deliverable is updated.<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement:<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|173x173px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
* Click on '''See full list in standards search''' to access the full list of publications (scroll down):<br />
[[File:Pub26.jpg|frameless|509x509px]]</div>Singerhttps://help.etsi.org/index.php?title=Publications&diff=2944Publications2019-08-12T10:00:33Z<p>Singer: </p>
<hr />
<div>== How to search and download published publicly available ETSI deliverables ==<br />
There are several ways to search and download publicly available and published ETSI deliverables: <br />
* the ETSI Portal home page<br />
* the TB/ISG/3GPP/oneM2M home page<br />
* the ETSI website<br />
<br />
== From the Portal ==<br />
https://portal.etsi.org/Home.aspx target=_blank <br />
<br />
==== From the Portal home page (default view) ====<br />
In the '''Publications''' portlet, deliverables that have been made publicly available for all TBs/WGs/ISGs for a defined period can be downloaded.<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on '''Subscribe''' to receive automated notifications for deliverables of all TBs/WGs/ISGs and follow the instructions.<br />
[[File:Pub1.jpg|frameless|529x529px]]<br />
<br />
[[File:Pub2.jpg|frameless|529x529px]]<br />
<br />
==== From a TB/ISG/3GPP portal home page ====<br />
e.g. [https://portal.etsi.org/tb.aspx?tbid=607&SubTB=607# ESI]<br />
<br />
In the '''Publications – ESI''' portlet, the default view is deliverables that have been made publicly available in the current week for ESI.<br />
<br />
[[File:Pub3.jpg|frameless|668x668px]]<br />
<br />
The processes for approval of deliverables are defined as:<br />
<br />
'''Published''' for all deliverables: <br />
<br />
Technical Reports (TR), Technical Specifications (TS), Special Reports (SR), Group Specifications (GS) & Group Reports (GR), European Standards (EN) or Harmonised Standards (HS), ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on Membership Approval Process (MAP)''' for ETSI Standards (ES) or ETSI Guides (EG)<br />
<br />
'''Sent on AP''' [Start of '''EN Approval Process (ENAP)''' combined public enquiry and weighted '''n'''ational vote for EN/HS]<br />
<br />
'''Sent on Vote''' [Weighted '''n'''ational vote for EN/HS]<br />
<br />
'''NOTE''': For further information: https://portal.etsi.org/Resources/StandardsMakingProcess/Process.aspx<br />
* Click on the drop-down menu to change a week or or use the [[File:Pub4.jpg|frameless]] buttons to select a previous week (up to the previous 6 months).<br />
<br />
* Click on document list to view published deliverables<br />
[[File:Pub5.jpg|frameless|785x785px]]<br />
<br />
* To download the deliverable, click on the ETSI title<br />
* To view the work item details in the Work Programme, click on the work item reference<br />
[[File:Pub6.jpg|frameless|791x791px]]<br />
<br />
Click on '''Subscribe''' to receive automated deliverable notifications for deliverables of all TBs/ISGs/WGs and follow the instructions.<br />
<br />
[[File:Pub7.jpg|frameless|793x793px]]<br />
<br />
== From the ETSI website ==<br />
There are several ways to search and download publicly available and published ETSI deliverables:<br />
* the home page '''Search''' icon<br />
<br />
* the '''STANDARDS''' tab<br />
* the '''TECHNOLOGIES''' tab<br />
* the '''COMMITTEES''' tab<br />
<br />
=== From the home page Search icon ===<br />
* Click on the '''SEARCH icon o'''n the right side of the screen, select '''Search Standards''' and enter the search term before clicking the green '''SEARCH''' button.<br />
[[File:Pub9.jpg|frameless|865x865px]]<span name="_msocom_1"></span><span name="_msocom_1"></span><br />
=== From the STANDARDS tab ===<br />
[https://www.etsi.org/standards/get-standards#Pre-defined-Collections: <nowiki>https://www.etsi.org/standards/get-standards#Pre-defined-Collections</nowiki>:]<br />
<br />
[[File:Pub10.jpg|frameless]]<br />
<br />
[[File:Pub11.jpg|frameless|438x438px]]<br />
<br />
In the window that opens, use either the '''Search''' field, the '''pre-defined Collections''' (e.g. Most Popular or Most Recent) or the list of '''Sectors'''.<br />
<br />
For an open search:<br />
* Enter the criteria e.g. title, ETSI number or keyword in the search field<br />
<span name="_msocom_1"></span><span name="_msocom_1"></span>A list of deliverables for download will be displayed<br />
* Use the '''Filter search results''' option on the left to further refine the results<br />
'''NOTE:''' if a filter criterion is changed, click on the button '''Filter Standards or Reset''' '''Filter''' at the bottom of the left column to validate the new criteria selection.<br />
<br />
[[File:Pub12.jpg|frameless|437x437px]]<br />
<br />
[[File:Pub13.jpg|frameless]]<br />
* Click on the icons to download the deliverable in pdf or in MS Word format (for [https://webapp.etsi.org/createaccount ETSI On-Line account] holders) plus additional files related to the deliverable, if applicable<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme<br />
** Send link to a colleague<br />
** Subscribe to be alerted when the selected deliverable is being updated<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
<br />
After filtering the requested search results:<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|222x222px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
<br />
=== From the TECHNOLOGIES tab ===<br />
tab: https://www.etsi.org/technologies<br />
<br />
Select the technology ('''Filter by Sector''' or '''Filter Technologies''' - e.g. 5G or NFV)<br />
<br />
[[File:Pub18.jpg|frameless|441x441px]]<br />
<br />
On each technology page (e.g. NFV) a link to the '''related committee''' page and/or to the '''related standards/specifications''' is available via a '''Standards''' or '''Specifications''' tab:<br />
<br />
[[File:Pub19.jpg|frameless|526x526px]]<br />
<br />
=== From the COMMITTEES tab ===<br />
https://www.etsi.org/committees<br />
<br />
Select the '''Partnership project''', '''Committee''' or '''Industry Specification Group''' of interest to see all publicly available deliverables from this group:<br />
<br />
[[File:Pub20.jpg|frameless|350x350px]]<br />
<br />
A new page will display a summary of the group’s work and a list of latest publications:<br />
<br />
[[File:Pub21.jpg|frameless|346x346px]] <br />
<br />
* Click on the icons to download a deliverable in pdf or in MS Word format (for ETSI On-Line account holders) plus additional files related to the deliverable, if applicable.<br />
* Use the drop-down menu for other options:<br />
** Details in ETSI Work Programme.<br />
** Send link to a colleague.<br />
** Subscribe to an alert when the selected deliverable is updated.<br />
[[File:Pub14.jpg|frameless]]<br />
<br />
The '''Sort By''' option is available for additional refinement:<br />
<br />
[[File:Pub15.jpg|frameless]]<br />
* Click on '''Download All''' to download a maximum of 50 deliverables in one action:<br />
[[File:Pub16.jpg|frameless|173x173px]]<br />
* Click on '''Export List''' to export the entire search result list in csv format:<br />
[[File:Pub17.jpg|frameless]]<br />
* Click on '''See full list in standards search''' to access the full list of publications (scroll down):<br />
[[File:Pub26.jpg|frameless|509x509px]]</div>Singer